Presentation skills


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important skills required for effective presentations.

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Presentation skills

  1. 1. Presentation skills
  2. 2. You’re On! Effective Presentation Skills” Good speakers/presenters are not born, they are developed.
  3. 3. Research has shown that most people would ratherdie than give a speech.Giving a presentation is a skill, like driving a car.(video)It can be learned.A presentation is less formal. Its purpose is to teachsomething to the audience.It is used in classes, interviews, business meetings,committees or groups.A presentation is a form of communication with anaudience.The object of a presentation is to transmit informationand opinion to the audience in your own words, withina limited amount of time.
  4. 4. Consider:Who are the audience?What points do U want to get across?How much time have U got?What Audio-visual aids are available? Power-pointprojector? flip chart? Etc.,
  5. 5. GETTING STARTEDWho is your audience?Begin with a reporter’s five questions of:Who, What, When, Where and Why? Who will be in the audience?Will they be colleagues, teachers, friends, children,or a mixture? Will they be male or female?Things to consider when assessing your audience:Gender, Age, Occupation, Education, Religion,Hobbies, Political Belief and Attitudes.
  6. 6.  What are the issues or concerns of youraudience? How can you addressthem?, what is the purpose of yourpresentation?When will you be presenting? In the morning when the audience is alert or after lunch when the audience is full and a little sleepy?--- using a little humor or maybe an activity. Are there other speakers on the agenda?
  7. 7.  Where will you be presenting? In an auditorium, classroom, or outside? Consider how your audience is feeling. Arethey comfortable in cushioned chairs in an auditorium. Will you be speaking in a noisy area?Why have they come? What does theaudience expect to gain? Information, viewsor to be entertained? When planning your presentation, write it soyou would want to hear it, if you were in theaudience.
  8. 8. HAVE A STRUCTUREHave a beginning, middle and an end.The Basic presentation Introduction(opening) Welcome the audience. Say what your presentation will be about: the aims and objectives. The introduction should catch the attention. Perhaps a provocative statement or a humorous anecdote(story,tale).
  9. 9. The first thirty seconds are probably the mostimportant. In that period of time you must grab the attention ofthe audience.There are several effective opening techniques:start with a thought-provoking question, make aninteresting or controversial statement, recite arelevant quotation or recount a joke. Your opening should also indicate your subject (Tellthem what you are going to talk about).
  10. 10. Development(Body) largest part of your presentation, approximately80%.The body of the presentation should prove statementsmade in the opening.Formulate a series of points.Organize your points so as to follow one another so each point builds upon the previous one.limit the main points. State the purpose, thendemonstrate, or recapitulate.Ways to demonstrate a point:Appeal to reason, cite examples, quote statistics, quotean authority, draw a comparison
  11. 11. Dont try to say too much content in or youwill talk non- stop trying to get all your contentand the audience will switch off with informationoverload long before the end.
  12. 12. Conclusion(closing)*It should be approximately 10% of your presentation.*The closing is just as important as the opening.*It should be clever, thought provoking, strong, clearand meaningful.*This is your opportunity to sum it up.Briefly summarise your main points.Answer any questions.Thank the audience for listening.Look at the audience again, smile and slow down.The end should be on a strong or positive note –
  13. 13. The above has been neatly summarised as "Tell them what you will tell them(introduction), tell them (development), tell them what you told them (conclusion)"
  14. 14. USING AUDIO-VISUAL AIDS-(POWERPOINT, OVERHEAD PROJECTOR OR FLIP CHART, etc.,) You may be allowed to use any AVA! then its wise to try to practice on one beforehand so you know what you are doing!
  15. 15. Check the computer and the lighting:Stand to one side .Face and speak to your audience, not thescreen. All too often the slides are just a securityblanket for the speaker,Dont use too many slides:Dont try to write too much on each slide: 30 to 40words in a large font size is ample for onetransparency. The best slides contain just oneword.Slides can contain prompts to remind you of,what you will say next.
  16. 16. Use a large (about 24 point) Dont put everything in upper case as this looks crude.Use colour and bold for emphasisPictures, especially tables, diagrams andcharts are goodA little humour can grab the attention of the audience.Dont get carried away with flashy PowerPoint transition effects as these may distractattention form the content.
  17. 17. Write down main points on a postcard sizedpiece of card as a prompt and also as a backupin case the technology fails!Too many bullets can machine gun youraudience to sleep!
  18. 18. Non-Verbal DeliveryNon-Verbal communication is more powerfulthan verbal communication. “Action Speaks Louder Than Words”Body Language is any communication createdby your body. Ex: eye contact, gestures, expression, posture, appearance etc.
  19. 19. Eye Contact“Live Eyes Are the Windows to the Soul”The eyes can tell you if a person is happy,sad, scared, in pain, etc.They communicate messages.
  20. 20. Facial Expressions Just like the eyes, facialexpressions communicatemessages and emotions. Smile before you beginspeaking.A smile will make youaudience feel good aboutyou and will help you speakwith confidence and ease.VIDEO
  21. 21. Hand Gestures Hand gestures can enhance aspeech by providing symbols thatreplace a verbal message, such asthe “peace” sign or the symbol for“O.K.”Be careful when using handgestures because meanings vary indifferent cultures.
  22. 22.  PostureStand straight.Look like you are happy to be there.Good posture communicates confidence.
  23. 23. Appearance – A speaker should dress in a manner that will effectively communicate yourmessage. Dress appropriately for the occasion, not too dressy ortoo casual.Your appearance can create a positive first impression,and make you more credible andbelievable. “General Guidelines: Always look professional
  24. 24. CONQUERING SPEECH ANXIETY Do you have "Stage Fright?“ Find out here
  25. 25. When you have to speak in public: Yes NoYour hands or legs shakeYour knees give wayYou feel sickYou experience a rapid heart beatYour stomach hurtsYou have a hard time breathingYour voice cracks or shakesYour mouth becomes dryYou begin to sweatYou experience chest painsYou begin to stutter(stammer)You start to twitchYou wish you were deadYou forget what you wanted to sayYou freeze up
  26. 26. Nerve prescription: 1. Admit you have stagefight. A little anxiety isgood. It will improverecall, raise energy levelsand make for a more focused, dynamic speech.2. Arrive early or arrange in advance to go to theevent location. This will enable you to become familiarwith the setting. 3. Practice, Practice, Practice - Practice in front offamily &/or friends, video tape it and review or talk in themirror. 4. Practice using your visual aids. Know yourequipment.
  27. 27. 5. Prepare - If you know your material and believe in it you will be more confident and it will show in your speech. 6. Meet and Greet your audience before the program begins. Familiarity breeds comfort. 7. Take a deep breath 8. Make eye contact with friendly and/or a familiar face, as you become 9. Leave your notes on the podium. If your handsare shaking there is a chance, you will drop them. 10. Take care of yourself. Eat well and get plenty ofrest. 11. Don’t eat a heavy meal just before you speak. 12. Drink plenty of water and remember to go tothe rest room before your speech.
  28. 28. Key Secrets of Effective Presentation:1. Be Prepared2. Give yourself to the audience3. Stay Relaxed4. Add Natural Humour5. Plan your Body and Hand Positions6. Pay attention to all details7. Maintain your anxiety-8. Never Apologize, Confess or make Excuses9. Give the audience all the enthusiasm you want back10. Get the audience involved in your presentation
  29. 29. It is very important that you pay attention toeven the smallest details. You can never over plan. The person, who fails to plan, is actually planning for a failure
  30. 30. Thank You Dr. Jagannath K. Dange Department of Education Kuvempu University Shankaraghatta Dist: Shimoga