1. 623 986 5969 I cellardhilary@gmail.fr
10125 E San Salvador Dr – Scottsdale, AZ 85258
Hilary Cellard
Office Manager – Marketing Coordinator
Work experience
Covance, Paris, France
November 2008 – June 2015
Facilities Management Associate – Office Manager
- Office management and administration: Responsible for Facilities
and space management of the French office, including purchasing,
contract management, office budgets and cost savings. Responsible for
managing internal and external supplier relationships and contract
negotiation with suppliers for travel, telecom, courier, office supplies,
credit card, printing services, security, furniture, franking, archives,
insurance, company restaurant, photocopiers. Responsible for
managing all building related issues with the landlord representative,
including security (badge system). Responsible for ensuring efficient
management of office equipment, including photocopiers, franking
machines, cell phones, 4G sticks and portable computers.
- Travel: Member of the global travel procurement team. Responsible
for implementation of a new travel agency and hotel reservation online
platform throughout Europe. Significant savings (more than $200K
annually) made through negotiations with different suppliers (air, rail,
hotel, car rental). Achieved 90% adoption rate on online tool in France.
- Finance: Lead buyer for Facilities and IT related purchases for France
and Portugal offices in the FSA system. Responsible for solving all
invoice related issues.
- Human resources: Responsible for new employee induction, health
insurance, welcome book and vacation/sick leave/work accident
tracking.
- Health & safety: Responsible for all matters linked to employee health
& safety: labor doctor visits, installation of all home-based employees,
fire evacuation, risk assessment, ergonomics audits, labor doctor visits,
Business Continuity Plan.
- IT: Super user, coordinator with European headquarters for
implementation of new, more efficient IT equipment and systems.
- Manager of the receptionist.
- President of Company Restaurant Association for the Ariane Office
Building.
Education
Bachelor of Business
Administration, Management
with Honors
Bachelor of Arts in French
with Honors
December 1988
University of Texas
Austin, Texas
Continuing education
- Travel Management in
the Corporate
Environment
- Internal auditor
ISO9001 ; Environment
ISO 14001 coordinator
- First aid certification
- Administration and
human resources
management

2. STUDIOS Architecture, Paris, France
March 1999 –October 2007
Associate – Office Manager – Marketing Coordinator
- Administration: Responsible for the overall organization of the office, including processes and
procedures; Support provided: reception, travel, organization of meetings and appointments,
creating documents and presentations, translation assistance
- Quality: Responsible for putting the ISO 9001 Quality System in place, including ISO 14001
Environment and OHSAS 18001 Security certifications; Internal auditor
- Office Management: Responsible for managing internal and external supplier relationships,
contract negotiation; responsible for managing all building related issues, including security (badge
system) and insurance relations; responsible for maintaining the office equipment, including cell
phones and portable computers; verification and validation of all invoices related to office
management
- IT: Responsible for the computer installation, in collaboration with an external consultant
- Human resources: Responsible for the training plan and recruitment coordination; created a
welcome handbook - Marketing: Responsible for the marketing material (proposals, photos,
brochures, presentations, mailings, web, database) for internal communications and for press
relations
Marquette Hellige Medical Systems, Paris, France
March 1999 –October 2007
Associate – Office Manager – Marketing Coordinator
Office Manager - Responsibilities include: Payroll and compensation administration in
collaboration with an external consultant; Manpower planning and reporting to the US headquarters;
Creation of a welcome handbook and a performance appraisal evaluation; Administration work
linked to recruitment and termination procedures, contracts and personnel files.
Marketing / Communications Coordinator (1996-1999) - Responsibilities include: Organization of
sales shows and internal product trainings (road shows); coordination of press activities and
responsible for tracking the advertising budget; Coordination and launch of promotional campaigns,
creation of direct mailings, flyers, invitations, brochures in collaboration with an external
communication firm; Creation and maintenance of an internal system of communication of marketing
information.
Executive Assistant / Office Manager (1991-1996) – Responsibilities include: Personal Assistant
to the Managing Director for Europe, Middle East and Africa; Accounting: Responsible for the office
bank account, invoice and expense voucher verification and payment, compilation of a monthly
report of expenses for the US headquarters, and tracking the office budget; Managing internal and
external supplier relationships, contract negotiation, creation of a welcome handbook, recruitment
coordination, orientation and payroll for consultants and temporary help, traditional administrative
duties, including translation.
Languages Professionalorganizations Volunteer work
French : bilingual ARSEG Auxiliaires des aveugles
(Association of French Facility Managers) Child Crisis of Arizona
AFTM Alliance Française of Phoenix
(Association of French Travel Managers)