Sopra Steria

1. Delivering Transformation. Together.
USING PROPERTY RATIONALISATION TO
ACHIEVE FLEXIBLE WORKING AND
BUSINESS SAVINGS
October 2015

2. THE CHALLENGE
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Where we were:
 A property portfolio that no longer matched the needs of the business
 Too many buildings
 Under utilisation
 Heavy property costs
The Challenge:
 To reduce the size of the property portfolio
 To cut costs
 To improve the working environment

3. WHY DID WE CHOOSE TO IMPLEMENT FLEXIBLE WORKING?
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2 floors in London
Low utilisation rates
Staff ‘owning’ desks, even empty ones
Work styles out of date for our business
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Expensive accommodation costs
‐ Opportunity to break a lease

4. UTILISATION DESKING
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5. UTILISATION ROOMS
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6. APPROACH TO IMPLEMENTATION, BENEFITS?
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Analysis of occupations
 Internal
 External (Steelcase workscan project)
‐ General staff
‐ Leadership workshop
Identify ‘art of the possible’
Business case
Staff consultation
Fit out
Survey

7. WORK SETTINGS
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Fixed desks; Reduced allocation i.e. Account 1: 59 to 30
Flexible desks
Meeting rooms; Large, Small, Focus
No offices
Drop down areas
Technology areas
Break out areas
Print hubs

8. EQUIPMENT
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Video conferencing
Room wizards
Kiosks
Smart boards
Eno boards
Interactive technology areas
 Multi user
IPT telephony

9. TOOLS
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Resource Scheduler
 Set up
‐ Rules or work settings
‐ Security groups
‐ Administrations
 Using
‐ Linked to Lotus
‐ Linked to Notes
‐ Intranet
‐ Kiosk
‐ Room wizards

10. THE RESULTS
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A modern new work space with great flexibility
Reduction in the London footprint
Reduction in overhead costs
A template to roll out elsewhere

11. 11
QUESTIONS
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Delivering Transformation. Together.