Kinnarps is a Swedish manufacturer of ergonomic office furniture. It is family-owned and has been in business since 1943, making it one of the largest manufacturers in Scandinavia and among the top 3-5 in Europe. The company emphasizes sustainability, ergonomics, and space planning in its furniture design philosophy. It advocates for flexible workspaces and smart office layouts to reduce environmental impact and costs for customers.

1. An introduction to Kinnarps

4. Manufacturer of ergonomic work furniture Producer of furniture for offices, education and care. Family owned since 1943 Largest in Scandinavia, 3 rd or 5 th in Europe € 300 million turnover

5. Design Philosophy Affordable ergonomics Places user at centre of all product development Lower cost of well designed ergonomic solutions Reduce costs that don’t add to the product Logistics In sourcing Materials Economies of scale Design Philosophy

6. Culture Strong emphasis on sustainability and ergonomics – even by Scandinavian standards Sustainability is seen as ‘what makes sense’ Has evolved in an agricultural community and has a similar attitude of stewardship of the land

7. Reducing environmental Impact through space planning and flexibility

8. Space planning & ergonomics Space is expensive; whether you use it to meet in, to store in or to work in. Dynamic planning, careful specification and innovative ideas will reduce your costs and your carbon footprint. Here are some ideas to get you started: 01 Introduce shared workspace Introduce hot desking – where people don’t have a fixed desk but share resources when they are in the office - to reduce your overall footprint and save property costs 02 Create flexible spaces Adapt rarely used space such as canteens or meeting rooms into flexible areas that can become office space. This will reduce your overall need for space, thus reducing your energy bills. 03 Optimise the office layout Review the total needs of your office and how best to use the space available for the tasks, people and their roles. Good space planning will result in savings. 04 Introduce flexible meeting Lots of large meeting rooms maybe unnecessary. Use different height meeting options – standing tables, small benches with stools etc . This will keep your meetings short, sharp and effective and reduces the need for visitor seating and large rooms. 05 Go digital Use digital media, rather than paper storage. By opting for specialist inserts in cabinets you can reduce the volume of paper storage required and the overall floor-plan you need. It will save both property costs and residuals costs.. 06 Annexe the Archive Put archive storage in areas that are seldom used. An archive storage area may only be visited infrequently and does not need to be lit or heated to the same degree as the common working areas 07 Keep heating systems clear Do not plan furniture in front of heat sources. Blocking radiators or grills will make the heating / ventilation systems inefficient and have to work harder – wasting energy and costing more. 08 Keep windows free Avoid tall furniture at windows and glass partitions. Windows let in natural energy in the form of sunlight and heat. Solutions are now available to store heat radiation from windows, thus reducing your heating costs. 09 Use Carpets to good effect Carpets create a warm and comfortable feeling as well as adding acoustic benefits. In rooms with solid floors approx 10-12% more of the heat is lost through the floor 10 Use the stairs. Use the lift less. OK this may be obvious, but good exercise contributes to good ergonomic practice and of course using the lift less means less energy use.

9. The easiest way to reduce the environmental impact of your workplace? Cut it in half!

10. Topics Workplace analysis Occupancy Flexile working

11. Workplace trends Older workforce More inclusive workplace Environmental issues just part of everyday life Blurred boundaries between corporate and personal life Flexible or Tele-working more prevalent Technology continues to evolve, VoIP will mean the phone will disappear from desks Wirless networks the norm in offices Younger generation with different skills and aspirations “X-box generation”

12. Look at what you have now Look at your existing facility and ask: Does this support our current corporate strategy? Does this reflect our team interactions? Was it created with our current technology in mind? Don’t just jump onto the latest bandwagon…

13. Case study

15. Wave shaped bench London borough of Ealing

16. Paths of communication Critical – proximity required Important – but proximity not required IT Compliance Board rm. Finance HR Directors Sales Project Int Sales Exec hot desk. CVM Library Creative Team Sales hot desk OFP Marketing Printers

17. Directly transposed onto Plan…. IT Compliance Board rm. Finance HR Directors Sales Project Int Sales Exec hot desk. CVM Library Creative Team Sales hot desk OFP Marketing Printers

18. IT Compliance Board rm. Finance HR Directors Int Sales Exec hot desk. CVM Library Creative Team OFP Marketing Printers Sales hot desk Sales Project

19. How it was IT Compliance Board rm. Finance HR Directors Int Sales Exec hot desk. CVM Library Creative Team OFP Marketing Printers Sales hot desk Sales Project Quiet Low level meetings Lively discussions Noise Levels

20. 2 Initial solution IT Compliance Board rm. Finance HR Directors Sales Project Int Sales Exec hot desk. Library Creative Team Sales hot desk OFP Marketing Printers CVM

21. 2 .1 Revised solution with sales hot desk areas, CVM and project areas being split IT Compliance Board rm. Finance HR Directors Sales Project Int Sales Exec hot desk. CVM Library Creative Team Sales hot desk OFP Marketing Printers Sales hot desk Sales hot desk CVM

22. IT Compliance Board rm. Finance HR Directors Sales Project Int Sales Exec hot desk. CVM Library Creative Team Sales hot desk OFP Marketing Printers Sales hot desk Sales hot desk CVM Quiet Low level meetings Lively discussions Noise Levels 2 .1 Revised solution with sales hot desk areas, CVM and project areas being split

23. Block Planning – Hewlett Packard Zoning plan New ideas were introduced that would encourage a more flexible and productive environment

24. Existing Layout The existing space suffered from a inflexible layout , and did not give the client the density they needed

26. Storage Audit

27. Get things off the desk Monitor arm & CPU holder Use space below monitor Better ergonomics Shelves Filing frames Pen pots CD racks

28. Screen hung storage

29. Look at workstation geometry 2.1m 1.82 sq m 1.8m 2.5m 1.66 sq m 1.82 sq m 1.6 sq m

30. Rectangular versus delta worktops

31. Delta or 120 degree

32. Benching

33. Cubicle

34. Variable Density Benching

35. Benching Proposed area – up to 120 Existing area - 70

36. Rectangular and bench Usable work area Shared work area

37. Delta /120 o Single piece top (Delta top 2) Usable work area 600 Deep

38. 120 o Workstation Proposed 120 Deg headcount - 132 Existing 1600x 1600 headcount - 114

39. 120 o Workstation By moving post, printing, storage and amenity areas to an area near the entrance of the floor, a central hub is created. This would be like a town centre, bringing people together and providing a ‘first port of call’ when entering the floor.

40. RSA Glasgow Bench layout Headcount 409

41. RSA Glasgow Delta layout Headcount 422

42. RSA Sunderland Delta layout Headcount 240

43. RSA Sunderland Bench layout Headcount 256

44. Ancillary areas

45. Creative meeting spaces

46. Conclusion One size does not fit all