The document discusses a company's effort to rationalize its property portfolio through implementing flexible working. The company had a property portfolio that no longer matched its business needs, with too many buildings and underutilization that led to heavy costs. It chose to implement flexible working to reduce its property portfolio, cut costs, and improve the working environment. This involved analyzing employee occupations, developing a business case, consulting staff, and fitting out a new workspace with fewer assigned desks, more flexible and meeting spaces, and new technology. The results were a modern, flexible workspace with a reduced footprint and lower overhead costs, providing a template to roll out elsewhere.

1. Delivering Transformation. Together.
USING PROPERTY RATIONALISATION TO
ACHIEVE FLEXIBLE WORKING AND
BUSINESS SAVINGS
October 2015

2. THE CHALLENGE
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Where we were:
 A property portfolio that no longer matched the needs of the business
 Too many buildings
 Under utilisation
 Heavy property costs
The Challenge:
 To reduce the size of the property portfolio
 To cut costs
 To improve the working environment

3. WHY DID WE CHOOSE TO IMPLEMENT FLEXIBLE WORKING?
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2 floors in London
Low utilisation rates
Staff ‘owning’ desks, even empty ones
Work styles out of date for our business
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Expensive accommodation costs
‐ Opportunity to break a lease

4. UTILISATION DESKING
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5. UTILISATION ROOMS
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6. APPROACH TO IMPLEMENTATION, BENEFITS?
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Analysis of occupations
 Internal
 External (Steelcase workscan project)
‐ General staff
‐ Leadership workshop
Identify ‘art of the possible’
Business case
Staff consultation
Fit out
Survey

7. WORK SETTINGS
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Fixed desks; Reduced allocation i.e. Account 1: 59 to 30
Flexible desks
Meeting rooms; Large, Small, Focus
No offices
Drop down areas
Technology areas
Break out areas
Print hubs

8. EQUIPMENT
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Video conferencing
Room wizards
Kiosks
Smart boards
Eno boards
Interactive technology areas
 Multi user
IPT telephony

9. TOOLS
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Resource Scheduler
 Set up
‐ Rules or work settings
‐ Security groups
‐ Administrations
 Using
‐ Linked to Lotus
‐ Linked to Notes
‐ Intranet
‐ Kiosk
‐ Room wizards

10. THE RESULTS
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A modern new work space with great flexibility
Reduction in the London footprint
Reduction in overhead costs
A template to roll out elsewhere

11. 11
QUESTIONS
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12. Title presentation12
Delivering Transformation. Together.