AAMNHS-PTA-CONSTITUTION-AND-BY-LAWS.docx

Republic of the Philippines
Department of Education
MIMAROPA REGION
Schools Division of Oriental Mindoro
AURELIO ARAGO MEMORIAL NATIONAL HIGH SCHOOL
LEIDO, VICTORIA, ORIENTAL MINDORO
Address: Leido, Victoria, Oriental Mindoro, 5205
Contact No.: 0977-815-1981 / Email Address: 301613@deped.gov.ph
CONSTITUTION AND BY-LAWS
PREAMBLE
We, the parents and teachers of Aurelio Arago Memorial National High
School (AAMNHS), invoking the aid and guidance of Almighty God, have
organized ourselves into an association with the principle of volunteerism to
attain our common goals, promote the general welfare and secure unto
ourselves at all times efficient and honest participation, support and
cooperation in socio-educational affairs, subscribing and upholding the
constitution of the Republic of the Philippines, all its laws and its duly
constituted authorities, do hereby ordain and promulgate this constitution
and by-laws.
ARTICLE I
NAME AND DOMICILE
Section 1. Name. The organization shall be known as Aurelio Arago
Memorial National High School Parents-Teachers Association herein referred
to as AAMNHS PTA.
Section 2. Domicile. The principal office of the association shall be at
Aurelio Arago Memorial National High School (AAMNHS PTA), Barangay Leido,
Victoria, Oriental Mindoro.
ARTICLE II
Declaration of Principles
Section 1. We believe that AAMNHS PTA is the coordinating body of the
parents and teachers of Aurelio Arago Memorial National High School.
Section 2. We believe that the growth, progress, and welfare of our
students of this educational institution depend upon the unity, cooperation
and active participation, and harmonious relationship of the parents,
teachers, and school administration.
Section 3. The organization shall promote volunteerism and altruism in
all its functions and affairs.

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Article III
JURISDICTION
Section 1. The AAMNHS PTA shall have jurisdiction to undertake
school-related activities in and outside the campus and as agreed upon with
the school administration.
Article IV
OBJECTIVES
Section 1. To promote and work for the interest and welfare of the
students who are enrolled in Aurelio Arago Memorial National High School
including the educational, social, and physical well-being of all.
Section 2. To provide a venue whereby parents and teachers could air
their grievances and opinions.
Section 3. To promote a harmonious relationship with the school
administration and the community.
Section 4. To bring to the attention of the school administration every
perceived violation of school rules and regulations that may be committed by
the students or teachers for appropriate disciplinary action.
Section 5. The AAMNHS PTA may assist in the promotion and
supervision of the activities that the school may undertake.
Section 6. To provide a forum for the discussion of issues and their
solutions related to the total school program and to ensure the full
cooperation of parents in the efficient implementation of such a program.
Section 7. To provide mechanisms to ensure proper coordination with
the members of the community.

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Section 8. Shall adhere to all existing policies and implementing
guidelines issued or hereinafter may be issued by the Department of
Education.
Section 9. To serve as a support group and as a significant partner of
the school whose relationship shall be defined by cooperative and open
dialogue to promote the welfare of the students.
SECTION 10. To initiate fund-raising activities to support the
operations of the association.
Article V
MEMBERSHIP, RIGHTS, AND DUTIES
Section 1. Membership in AAMNHS PTA is limited to parents, or in their
absence, the guardian of duly enrolled students, and all teaching and non-
teaching personnel including the head of the said school.
Officers elected for a fixed term shall continue to be a member even
after the graduation of their child or children.
Section 2. A guardian is hereby defined as any of the following:
A. An individual authorized by the biological parent/s to whom
the care and custody of the student has been entrusted;
B. A relative of the student within the fourth civil degree of
consanguinity or affinity provided that said relative has the care and
custody over the child;
C. An individual appointed by a competent court as the legal
guardian of the student;
D. In case of an orphan, the individual/institution has the care
and custody of the student.
Section 3. A member-teacher refers to homeroom advisers, subject
teachers, and non-teaching personnel.

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Section 4. Rights and privileges of members. Every member shall have
the following rights and privileges:
1. To exercise the right to vote on all matters relating to the affairs
of the organization.
2. Be periodically informed of the financial status of the
organization, including relevant information affecting the members
thereof.
3. To be eligible to any elective and appointive position of the
organization, provided not to extend the term limit, if ever.
4. To examine all records or books of the organization during
business hours.
Section 5. Duties of members. A member shall have the following duties:
1. To obey and comply with the constitution and by-laws of the
organization, and other rules and regulations as may be promulgated by the
board of directors.
2. To extend assistance and full cooperation in all undertakings
and activities of the school, especially the Brigada Eskwela or school
maintenance week which is scheduled every month. All parents are
required to support said program by way of sharing skills/expertise, in-
kind donations, thereby making the school ready for the opening of
classes.
3. To safeguard the general interest of its members.
4. To attend all meetings that may be called for by the executive
board.
5. To pay membership and other fees as may be required.
5.1 Members shall pay an annual membership fee and
other dues voluntarily which shall be determined by the Board of
Directors within the prescribed period.

MIMAROPA REGION
5.2 All members of the association are encouraged to pay
other contributions deemed necessary and approved by the
Board of Directors.
Article VI
FUNDS
Section 1. Sources of Funds: The source of funds of the association
shall be derived from the following:
a. Membership fee of ONE HUNDRED PESOS (Php100.00) shall be
collected from every parent regardless of the number of children
enrolled and ONE HUNDRED PESOS (PhP100.00) for teachers.
Homeroom PTA treasurers shall collect annual membership from all
members in their respective homeroom PTA and shall remit total
collection to the school PTA Treasurer not later than December of
every calendar year. Any increase in the membership fee shall be
approved by the Board of Directors.
b. Solicitation and/or donation.
c. Other legitimate income-generating activities are to be determined
by the Board of Directors and approved by the school head.
Section 2. Disbursement of Funds. Fund allocation before its
disbursement shall first be approved by the Board of Directors and school
head in a meeting called for the purpose. All disbursements shall be approved
by the President or by the duly authorized representative, noted by the school
head, and shall be made by the Treasurer.
Section 3. Report of Disbursement. The Treasurer shall submit a
financial report every semi-annually to the Board of Directors and the school
head a copy of which shall be posted on the bulletin board of the association
and of every homeroom PTA.
Section 4. Fiscal Year. The fiscal year of the association shall be from
September 13 to June 27 of each school year.
ARTICLE VII

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BOARD OF DIRECTORS AND OFFICERS
Section 1. The Board Of Directors (BOD) shall be composed of all the
homeroom presidents and vice-presidents members who shall elect from
among themselves the association’s executive officers; namely: president,
vice-president, secretary, treasurer, auditor, business manager, who shall
oversee the day-to-day activities of the association.
Section 2. Parent-members shall comprise two-thirds (2/3) and
teacher-members one-third (1/3) of the Board of Directors.
Section 3. A teacher-member cannot hold any position in the PTA except
as a member of the Board of Directors or as Secretary.
Section 4. The School Head shall not serve as a member of the Board of
Directors but as an adviser to the PTA.
Section 5. The term of office of the Board Of Directors and its officers
shall be one (1) year from the date of election or until a new set of BOD has
been elected and qualified.
Section 6. In case of vacancy in the Board of Directors as a result of
expulsion, resignation, or death, the vacancy shall be filled, for the unexpired
term of the office, by a majority vote of the Board of Directors from among the
presidents and vice presidents of homeroom PTA’s in a special meeting called
for such purpose.
Section 7. The immediate past president shall automatically become an
ex-officio member, provided he /she has a child enrolled during the school
year at AAMNHS.
Section 8. Powers and duties of the Board of Directors. The Board of
Directors shall have the following duties and powers:
a. They shall have the general charge in the formulation and
implementation of policies, rules, and guidelines of the organization.
b. They shall create committees as exigency arises.

MIMAROPA REGION
c. They shall formulate, promulgate, and approved plans,
programs and adopt resolutions toward the attainment of the principles
and objectives of the organization.
d. They shall acquire, receive, hold, and administer properties in
the name of the Aurelio Arago Memorial National High School.
e. They shall coordinate with the school officials in all AAMNHS
PTA activities.
f. The BOD shall turn over any completed project initiated by the
general PTA to the School Head.
Section 9. The President. The president shall have the following duties
and powers:
a. Shall coordinate with school officials in all AAMNHS PTA
activities.
b. Shall exercise general supervision and control in the
management of the affairs of the organization.
c. Shall preside at all meetings of the officers, Board of Directors,
and general assembly.
d. Shall be primarily responsible for the implementation of the
policies, plans, and programs adopted by the Board of Directors.
e. Shall be the official spokesperson and representative of the
SANHS PTA on matters requiring coordination with school officials.
f. Shall sign contracts, documents, and other papers as may be
authorized by the Board of Directors.
g. Shall represent the organization in all its official functions and
activities.
h. Shall exercise such powers and performs duties inherent to
his/her position as may be delegated by the board.

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Section 12. The Vice President. The Vice President shall have the
following duties and powers.
a. Shall automatically succeed in case of permanent vacancy in
the office of the President.
b. Shall take the place of the President in case of temporary
absence and performs the powers and duties inherent to the office of
the president.
c. Shall exercise such powers and performs such duties inherent
to his position as may be delegated by the President and/or the Board
of Directors.
Section 13. The Secretary. The Secretary shall have the following duties
and responsibilities:
a. Shall coordinate all activities of the organization with officers.
b. Shall give or cause to be given all notices and announcements
required to update the members of all activities of the organization
c. Shall act as the official keeper of all documents, minutes, and
other records.
d. Shall sign/countersign contracts, documents, and other
papers as may be authorized by the board and affix seal to any
instrument requiring the same.
e. Shall maintain the member’s register and be in charge of the
bulletin board at the principal office of the organization.
f. Shall perform such other duties and responsibilities as may be
assigned by the president of the board.
Section 14. The Treasurer. The Treasurer shall have the following duties
and responsibilities.
a. Shall collect, receive, and issue receipts for all money,
contributions, and donations to the organization.

MIMAROPA REGION
b. Shall be the custodian of all properties, funds, and accounts
of the organization and keep records pertaining thereto.
c. Shall be at all times have a true, correct, and detailed
statement of his / her receipts and expenditures and the assets of the
organization.
d. Shall control and handle all funds of the organization
designated by the board.
e. Shall make disbursements only in amounts and in cases duly
appropriated and provided for by the board, which shall always bear
the approval of the president.
f. Shall submit to the president and the board of directors
quarterly reports of the properties, funds, accounts, and financial
standing of the organization duly certified by the auditor, or such time
as may be required by the president of the board.
g. Shall cause the turn-over of all financial records, inventories,
official receipts, and other pertinent documents during the transition of
officers.
h. Shall perform such other duties and responsibilities as may be
Section 15. The Auditor. The Auditor shall have the following duties and
responsibilities:
a. Shall make a detailed and periodic audit of all the properties,
funds, and accounts of the organization and at the same time make
appropriate suggestions and recommendations to the board.
b. Shall submit the audit report to the board after the
examination and validation of the treasurer’s report.
c. Shall perform such other duties and responsibilities as may be

MIMAROPA REGION
Section 16. The Public Information Officer. The Public Information
Officer shall have the following duties and responsibilities:
a. Shall take charge in disseminating information concerning
plans, programs, and activities of the organization.
b. Shall be responsible for the preparation of press releases.
c. Shall be responsible for fostering a good relationship with the
school administration.
d. Shall perform such other duties and responsibilities as may be
Section 17. The Business Manager. The Business Manager shall have
the following duties and responsibilities:
a. Shall discharge the function of transacting business for the
AAMNHS PTA.
b. Shall make canvass on purchases for the AAMNHS PTA.
c. Shall perform such other duties and responsibilities as may be
ARTICLE VIII
STANDING COMMITTEES
SECTION 1. To ensure smooth inter-fraternal relationship and efficiency in
handling specific project activities of the organization and in order to realize
the objective of the constitution, the following seven (7) standing committees
are hereby created. Each committee shall be composed of at least three (3)
members – the chairman and two (2) members to discharge its function

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effectively. The chairman of the board has the power to appoint the chairman
and members of each committee. These committees are the following:
1. Committee on Finance - responsible for sourcing out funds
needed for the implementation of approved project/s and program/s.
Shall monitor allocations/disbursement of funds within budget limits.
2. Committee on Programs and Projects - responsible for the
adoption and implementation of programs, projects, and activities that
will promote and protect the general welfare of the members.
3. Audit Committee - shall be responsible for the monitoring and
supervision of implemented projects following its approved plans and
specifications and within the time frame.
4. Grievance Committee - shall investigate internal association
disputes. It shall assist in the presentation and settlements of the
organization’s grievance with school administration subject to pertinent
provisions of existing civil service laws.
5. Ways And Means Committee – to source-out solutions,
resources, and logistics in any project as called for.
6. Committee On External And Community Affairs – shall be
responsible for coordinating with LGUs, NGOs, and other institutions
for the benefit of the school.
7. Election Committee. (refer to Article X)
Section 2. The heads of the committees shall preferably come from the
Board of Directors, homeroom presidents, and homeroom advisers.
ARTICLE IX
GENERAL ASSEMBLY, MEETINGS AND QUORUM
Section 1. The general assembly shall be composed of all parents of
enrolled students, the Board of Directors and officers of the PTA, school head,
homeroom advisers, subject-teachers, and non-teaching personnel of the
Aurelio Arago Memorial National High School.

MIMAROPA REGION
Section 2. The general assembly shall be convened by the PTA Board of
Directors immediately after the PTA has been organized.
Section 3. The general assembly shall be convened as may be necessary
but in no case less than twice a year. The board shall coordinate with the
school head as to time, venue, and other details of the general assembly.
Section 4. The general assembly may invite or consult with other
members of the community such as local government officials and civic
organizations to solicit their support or active participation in the school
activities.
Section 5. The General Assembly Meeting shall be held annually after
the opening of classes.
Section 6. Special General Assembly Meeting shall be called upon
resolution passed by the Board of Directors or upon written request signed by
at least three (3) members of the Board of Directors or by Majority of the
parents.
Section 7. The AAMNHS PTA officers and Board of Directors shall have
a regular bi-monthly meeting every Friday of the month.
Section 8. Many of the members shall constitute a quorum.
ARTICLE X
ELECTION COMMITTEE
Section 1. At the start of every school year, the school head shall
immediately create and convene a six (6) Member Election Committee
(ELECOM) for the homeroom and school PTA’s by designating the following:
A. Two (2) teachers one of whom shall be the chairperson and the
latter shall vote only in case of a tie; and

MIMAROPA REGION
B. Four (4) parent-members
Section 2. The ELECOM shall have overall supervision over the conduct
of the elections of the homeroom PTA’s and direct supervision over the
conduct of elections of the BOD of the school PTA and officers.
Section 3. The ELECOM may promulgate and issue additional
guidelines relative to the conduct of elections that are inconsistent with this
and other existing guidelines or which may hereafter be issued.
Article XI
FINANCES
Section 1. Cognizant of the need of the organization for adequate funds
to sustain its operations, the PTA may collect voluntary financial
contributions from members and outside sources to enable it to fund and
implementation of its programs and projects exclusively for the benefit of the
students and the school. The PTA’s programs and projects shall be in line
with the School Improvement Plan (SIP).
Section 2. The collections of funds by the PTA shall be subject to the
following conditions:
A. The contributions should be the reasonable amount as may be
determined by the Board Of Directors.
B. Non-payment of contributions by the parent-member shall not
be a basis for non-admission or non-issuance of clearance(s) to the
child/student.
C. The contributions shall be collected by the PTA treasurer on a
per parent-member basis regardless of the number of their children in
school.
D. No collection of PTA contributions shall be done during the
enrollment period, and

MIMAROPA REGION
E. No teacher or any school personnel shall be involved in such
collection activities.
Section 3. All collections of contributions or proceeds of fundraising
activities shall be deposited in a refutable banking institution as determined
by the Board Of Directors.
Section 4. The PTA treasurer or a duly authorized representative shall
undertake the collection and shall issue receipts/acknowledgment receipts.
Section 5. In no case shall any school official or personnel be entrusted
with the safekeeping and disbursement of collections made by the PTA.
Section 6. All disbursements of funds shall be following generally
accepted accounting and auditing rules and regulations.
Section 7. All disbursements shall be accompanied by appropriate
resolutions indicating thereof the purposes for which such disbursements are
made.
Section 8. No cash advances shall be allowed without valid liquidation
of previous cash advances.
Section 9. The books of accounts and other financial records of the PTA
shall be made available for inspection by the school head and/or the division
PTA affairs committee at any time.
Section 10. An annual financial statement signed jointly by the PTA
president, treasurer, and auditor shall be submitted to the school head not
later than thirty (30) days after the last day of classes. Such financial
statements shall be audited by an external and independent auditor, posted
on the PTA bulletin board, and presented to the general assembly during the
next school year.
Section 11. The PTA shall submit to the school head not later than
February 28, a mid-school year financial statement report ending June 27
duly audited and signed by the members of the PTA’s audit committee.

MIMAROPA REGION
ARTICLE XII
IMPEACHMENT
Section 1. Any official of the AAMNHS PTA and Board Of Directors may
be impeached by a vote of 2/3 of the general assembly called for such purpose
by the president or majority of the board on the following grounds:
1. Disloyal acts against the constitution.
2. Malicious attacks against the organization and its officers and
members.
3. Misappropriation of organization funds.
4. Negligence of duties and responsibilities.
5. Willful violation of this constitution and by-laws or rules, regulations,
measures, resolutions, and decisions of the organization.
6. Three (3) successive unexcused absences.
Section 2. The following procedures shall govern impeachment
proceedings:
1. Impeachment proceedings shall be initiated by a formal petition or
resolution signed by at least 5% of all bonafide members of the organization
addressed to the president. A confirmation of impeachment shall require a
majority vote of all members in all cases, the officer subject to impeachment
shall be allowed to be heard.
2. The president shall convene a general membership meeting to
consider the impeachment of an elective officer or group of officers.
3. In case the president is the object of the impeachment, he/she shall
convene the general assembly within ten (10) days from receipt of the formal
petition. The general assembly shall designate any member, not an officer, to
preside in the impeachment proceedings.

MIMAROPA REGION
4. Officer/s against whom impeachment proceedings had been filed
shall be allowed to defend themselves before any impeachment vote is finally
taken.
5. A majority vote of bonafide members present constituting a quorum
shall be sufficient to give a due course on impeachment proceedings.
6. The decision of the general membership in the impeachment
proceedings shall be final and executory.
Article XIII
Amendments and Ratification
Section 1. Any amendment to or revision of this constitution and by-
laws may be proposed by the board of directors upon a vote of 2/3 of its
members.
Section 2. Any amendment hereof which may be adopted by the board
shall be ratified by a vote of 2/3 of general membership within thirty (30) days
after its adoption.
Section 3. No amendment/s to this constitution may be proposed
within two (2) years after its ratification except section 5.2 of Article V.
Section 4. Copies thereof must be distributed to members at least three
(3) days before the date of the assembly wherein such amendments shall be
submitted for approval.
ARTICLE XIV
EFFECTIVITY
Section 1. This constitution and by-laws shall take effect immediately
upon ratification and adoption by 2/3 of the general membership of the
organization.

MIMAROPA REGION
ARTICLE XV
TRANSITORY PROVISION
After the ratification and adoption of this constitution and by-laws, the
incumbent officers and board of directors shall hold office until their
successors shall have been duly elected, proclaimed, and qualified.
I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS
RATIFIED BY VOTES OF:
________ – YES,
________ – NO, AND
________ – UNDECIDED
OUT OF _______ PTA MEMBERS WHICH ALREADY CONSTITUTE
MORE THAN TWO-THIRDS (2/3) VOTE OF THE GENERAL PTA
MEMBERSHIP DURING THE SPECIAL GENERAL ASSEMBLY HELD ON
NOVEMBER 12, 2022 AT AURELIO ARAGO MEMORIAL NATIONAL HIGH
SCHOOL, LEIDO, VICTORIA, ORIENTAL MINDORO.
Certified correct:
MARSHA B. SILVA
School PTA Secretary
Attested by:
PTRA. DIVINA M. TABADAY
School PTA President
Approved by:
EDGARDO J. VILLARBA, PhD.
Principal III, AAMNHS

MIMAROPA REGION
SCHOOL PARENT-TEACHERS ASSOCIATION OFFICERS
PTRA. DIVINA M. TABADAY
School PTA President
HON. ALEX ABUDE HON. FE O. REANTAZO
School PTA Vice President-SHS School PTA Vice President-JHS
HON. MARSHA B. SILVA HON. MECCA SHIELA M. BRIONES
School PTA Secretary School PTA Treasurer
HON. LEAH BASCO HON. LIWAY F. TEODORO
School PTA Auditor School PTA Business Manager
HON. MARIFE O. SAMARITA
School PTA Business Manager

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