4. MANAGEMENT SYSTEMSMANAGEMENT SYSTEMS
A MANAGEMENT SYSTEM CONSTITUTESA MANAGEMENT SYSTEM CONSTITUTES
MANAGEMENT RESPONSIBILITIES
ACTIVITIES
PHYSICAL PROCESSES
CONTROL MECHANISMS
RESOURCES
INDIVIDUAL RESPONSIBILITIES
9. REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 14001
4.2 ENVIRONMENTAL POLICY
Policy from senior management
4.3 PLANNING
Know how the business effects the
environment
Operations / activities
Products / services
10. REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 14001
4.3 PLANNING
4.3.2 Legal and other requirements
Know what requirements must be met
4.3.3 Objectives and targets
Aimed at improving performance based
on policy and knowledge of aspects
4.3.4 Programme
Responsibilities, actions, resources, and
timescales for reaching objectives and
targets
11. REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 14001
4.4 IMPLEMENTATION AND OPERATION
4.4.1 Structure and responsibility
Management representative
Who does what for ‘key activities’
Specialist skills / technology / resources as required
4.4.2 Training awareness and competence
‘Key activities’ undertaken by competent personnel;
necessary education, training and experience
4.3.4 Communication
Internal and external
12. REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 14001
4.4 IMPLEMENTATION AND OPERATION
4.4.4 & 5 System documentation and control
EMS description in writing
Documents controlled
4.4.6 Operational control
For ‘key activities’ : written instructions, operating
criteria, characteristics and limits
Performance of suppliers and subcontractors
4.4.7 Emergency preparedness and response
Plans - established, maintained, reviewed and tested
13. REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 14001
4.5 CHECKING / CORRECTIVE ACTION
4.5.1 Monitoring and measuring
‘Key activities’, objectives, targets, legislation and
regulations
Calibration and maintenance
Non-conformance / corrective and preventive action
Problems and near misses
14. REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 14001
4.5 CHECKING / CORRECTIVE ACTION
4.5.3 Records
4.5.4 EMS audits
Undertake activities as planned
Meet requirements of ISO 14001
Systematic, planned
15. REQUIREMENTS OF ISO 14001REQUIREMENTS OF ISO 14001
4.6 MANAGEMENT REVIEW
Is the EMS suitable, adequate and effective
Change and improvement
16. DEVELOPING AN EMSDEVELOPING AN EMS
S IT E IS S U E S
D E V E L O P
P R O G R A M M E
D E V E L O P
P R O C E D U R E S
IM P L E M E N T
IM P R O V E
A U D IT
R E V IE W
O B J E C T IV E S
P O L IC Y E V A L U A T E
T A R G E T S
C O N T R O L S
ID E N T IF Y
H A Z A R D S
A N A L Y S IS
P R O C E S S E S P E R F O R M A N C E
COMMUNICATE
AND
INVOLVE
17. IDENTIFY SITE ISSUESIDENTIFY SITE ISSUES
SENSITIVITY
GEOLOGY
TOPOGRAPHY
HYDROLOGY
CLIMATE
VISIBILITY
INFRASTRUCTURE
PAST USE
19. DEFINITIONSDEFINITIONSHAZARD
The potential to cause harm (direct or indirect)
LIKELIHOOD
The probability that a particular hazard will be
released
IMPACT
The effect on the environment should a hazard
be realised
RISK INDEX
Combination of impact and likelihood
20. EVALUATION OFEVALUATION OF
ENVIRONMENTAL EFFECTSENVIRONMENTAL EFFECTS
IMPACT SCORE LIKELIHOOD
HIGH 3 HIGH
MEDIUM 2 MEDIUM
LOW 1 LOW
RISK INDEX = IMPACT x LIKELIHOOD
SIGNIFICANCE OF HAZARD
1 9
LOWEST GREATEST
21. IDENTIFY CCPs ANDIDENTIFY CCPs AND
APPROPRIATE CONTROLSAPPROPRIATE CONTROLS
FOR EACH HAZARDFOR EACH HAZARD
Identify critical control points
Decide the appropriate control mechanism
23. OBJECTIVES ANDOBJECTIVES AND
TARGETSTARGETS
CLEAR WRITTEN STATEMENT
CONCISE BUT COMPLETE
RELATED TO IMPACTS NOT SOLUTIONS
QUANTIFIABLE
S SPECIFIC
M MEASURABLE
A ACHIEVABLE
R REALISTIC
T TIME BOUND
34. SELF-TESTSELF-TEST
1. What are the two major groups of Hazardous Materials?
2. What are the steps that comprise the process of Hazardous Materials
handling?
3. What is a MSDS sheet?
4. How should Hazardous Chemicals be stored?
5. What is PPE?
35. GOALGOAL
Minimize/prevent claims of personal
injury, liability, and property damage
associated with the improper
handling, storage, and/or disposal of
hazardous materials
36. OBJECTIVESOBJECTIVES
Understand how to recognize hazardous materials
in the workplace
Understand the processes of how to develop and
manage the safe and proper handling, storage,
and disposal of hazardous materials
Understand how to minimize the risk of handling,
storing, and disposing of hazardous materials
Understand the components necessary to comply
with the Loss Prevention audit questions
39. General ProcessGeneral Process
1. Recognize hazardous materials
2. Research and develop policies and
procedures
3. Evaluate for effectiveness
4. Revise & re-implement, when needed
60. 2. Policies & Procedures2. Policies & Procedures
Develop and implement work procedures
MSDS should be readily available
Develop & implement PPE Policy
– Should apply to ALL affected employees,
vendors, and visitors!!
61. 2. Policies & Procedures2. Policies & Procedures
Establish a procurement procedure
Establish safe work practices
63. OrderingOrdering
Identify procedure for requesting an order
– Who’s responsibility?
Name
Phone Number
Email address
– Form??
Do NOT order if:
– PPE is not available
– Adequate storage facility not available
– Cannot use all prior to the shelf-life
64. Do NOT order if:
1. PPE is not available
2. Adequate storage
facility not
available
3. Cannot use all prior to
the shelf-life
67. Safe Work PracticesSafe Work Practices
No smoking while handling
Always wear proper PPE
Always handle with care
Avoid skin contact
Wash hands prior to leaving work area
68. Safe Work PracticesSafe Work Practices
Treat all unknown chemicals as hazardous
materials
Containers are NOT to be used for food
preparation or consumption
Use proper containment when transporting
through work area
69. 3. Evaluate3. Evaluate
Routine inspections
– Identify concerns
Examples
– Quarterly or Monthly safety inspections
– State Fire Marshal inspections
73. General ProcessGeneral Process
1. Identify hazardous materials to be stored
2. Communicate reportable quantities
3. Research and plan
4. Layout the storage area
5. Establish procedures
6. Implement necessary controls
7. Evaluate (and revise as necessary)
75. 2. Communicate2. Communicate
Reportable quantities
– Louisiana State Police
Tier II form
Local fire departments
LEPC
– Local Emergency Planning Committee
– One in each parish
76. 3. Research3. Research
Review:
– MSDS,
– Safety codes,
– Laws/standards, and/or
– Regulations
Specifications on storage units:
– Fire rating
– Proper signage
– Ventilation requirements
– Proximity/location
78. 5. Establish Procedures5. Establish Procedures
Safety work practices
– Upon receipt, move immediately to storage area
– Keep in original container
– Do NOT store near stairwell, elevator, or
hallways
– Do NOT store near combustibles (ie.
Paper/cardboard)
– Inspect routinely
During your monthly/quarterly inspection
(be sure it is documented)
79. 6. Implement6. Implement
Follow your written procedures
7. Evaluate7. Evaluate
Inspections (from the result of an inspection,
you may need to revise a procedure, as
necessary)
84. General ProcessGeneral Process
1. Identify hazardous waste(s) and
sources
2. Analyze & modify the work process
3. Research and plan
4. Establish procedures
5. Implement (and revise as needed)
85. 1. Identify1. Identify
Waste hazard codes
– Ignitable waste Type I
– Corrosive waste Type C
– Reactive waste Type R
– Toxicity Characteristic Waste Type E
– Acute Hazardous Waste Type H
– Toxic Waste Type T
86. 2. Analyze & Modify2. Analyze & Modify
Is there anyway to reduce the risk??
– Replace with non-hazardous chemicals
– Minimize the amount of waste
Usable quantities
System efficiency
87. 3. Research & Plan3. Research & Plan
Who…will handle the waste?
– Employees
– Contracted service
What…is the risk comparison?
Employees Contracted Service
·Training ·Partial liability
·Liability
·Equipment
·Man hours
88. Research & PlanResearch & Plan
Where…can I research the contract
vendors?
– Office of Contractual Review website
When…should the waste be picked up?
– Frequency
How…can I track the effluent waste?
89. 4. Establish Procedures4. Establish Procedures
Written in a clear & concise manner, and
made available to all those who need it
90. 4. Establish procedures4. Establish procedures
Policies & Procedures that employees are
mandated to follow
This should be stated in the overall HZ.
Mat. Program
Observations
95. Pre-employment ExamsPre-employment Exams
Determine the general health status
Determine ability/disability to perform
work
– If the prospective employee cannot meet the
job requirements, his/her services is not
needed!!!
Should assess relevant areas of the body
– Ex: Ears, for exposure to noise levels above
OSHA requirements
97. Employee MedicalEmployee Medical
RecordsRecords
Should include:
– Medical and employment questionnaires
– Results of medical exams
– Medical diagnoses, opinions, and physician’s
notes and recommendations
– Descriptions of treatments
– Prescriptions
– Employee medical complaints
98. Employee MedicalEmployee Medical
RecordsRecords
Should NOT include:
– Blood and urine samples not needed for
medical or legal requirements
– Records concerning health insurance and
workers’ compensation claims (if maintained
separately)
– Employee assistance program records (if
maintained separately)
– Drug testing program records (if maintained
separately)
99. Employee ExposureEmployee Exposure
RecordsRecords
Documentation of exposure to a toxic
substance or a harmful physical agent via
any route
Harmful physical agents
Hazardous chemicals or biological agents
– Physical stresses
Noise, heat, cold, vibration, repetitive motion,
ionizing radiation, and non-ionizing radiation
100. Exposure & Medical RecordsExposure & Medical Records
Periodic Health ExamsPeriodic Health Exams
First Aid SystemsFirst Aid Systems
Employer provisions
– At least one person trained in First Aid if:
No medical personnel onsite
Medical facility not within close proximity
– Written plan for medical emergencies
Editor's Notes
Management systems committed to improvement of environmental performance.
Standards are generic.
Based upon the ISO 9000 series.
Are voluntary.
Can be integrated with other systems.
Physical & Health
a) Recognize hazardous materials
b) Research and develop policies and procedures
c) Evaluate for effectiveness
d) Revise & re-implement, when needed
Material Safety Data Sheet
According to the information listed on the MSDS
5. Personal Protective Equipment
The first two lines are a basic mission for ORM, and for the whole state of Louisiana.
Where to you, or your agency fit with this illustration? If you are not an actual producer, storer, handler, user, or disposer of any Hazardous Materials, then you may not have an actual need for a “Hazardous Materials Policy/Program.” What you may need is a “Hazardous Communication Policy/Program,” or possibly nothing at all.
Physical = Substances that cause physical damage such as Flammables & Explosives
Health = Substances that harm living organisms, such as a carcinogen (causes cancer in animals or humans). Another example is a mutagen, which is anything that causes a change (or mutation) in the genetic material of a living cell.
Ingestion = Eat/swallow
Inhalation = Breath
Perenteral = Mother to child/before born
Cutaneous = Skin/Absorption
Usage:
When a hazard exists
Consistently enforced
Availability:
Accessible to all (who need it)
Consider all shifts & location
Procedure to ask for assistance
For all types…selected PPE should:
1. Provide adequate protection for appropriate hazard
2. Be reasonably comfortable when worn under designated conditions
3. Fit snugly without interfering with movements or vision
4. Be durable
5. Be capable of being disinfected
6. Be easily cleanable
7. Be kept clean & in good repair
(the last three items listed above apply only if the PPE is NOT disposable)
Selection:
Consideration must be given if the employee is allergic to a specific kind of rubber, or powder, etc.
Head Protection:
2 Types:
Disposable = Must be properly disgaurded after use
Reusable = Must be disinfected after each & every use
This is less than the “A” level, due to the reduction of “skin protection.”
Flashpoint = The lowest temperature at which a liquid gives off vapor to furnish an ignitable mix with air and burn when source of ignition is present (found on MSDS)
Flammable = How rapidly and readily compound will burn below 100 degrees F.
Combustible = DOT & NFPA combustible liquids have a flash point at, or above 100 degrees F (37.8 degrees C), or liquids that will burn
Oxidizer = A substance that gives up oxygen easily to stimulate combustion of organic material (gives it own)
Incompatibility = Term applied to 2 substances to indicate that one material can not be mixed with another without the possibility of a dangerous reaction
This is the complete & comprehensive process!
This “Emergency Response Guidebook” is available from the Louisiana State Police
Definition: A hazardous waste is a solid waste or a combination of solid wastes, which because of its quantity, concentration, or physical, chemical, or infectious characteristics may cause, or significantly contribute to, an increase in mortality or cause an increase in serious irreversible illness; or pose a substantial present or potential hazard to human health and the environment when improperly treated, stored, transported, or disposed of, or otherwise managed.
Definition of Generator: the entity that produces the waste or is the first cause of the waste that becomes subject to RCRA regulations.
These are to be considered ABSOLUTES ! Employees must follow, or if observed not following, possible disciplinary action may be considered.
These are ONLY examples!
Have you done the proper assessments to determine if you have anyone that fits these kinds of “job functions?”
If you do, then THESE are the kinds of individuals that need to be formally informed (and trained) that they are responsible for specific aspects of their agency’s Hz. Mat. Program. Someone who is NOT authorized and/or trained to handle Hazardous Materials should not attempt to do so, regardless of the circumstances (another reason to have employees trained in a “back-up” capacity, so that if the “primary person” is unavailable, the job function can continue without any undue risk to employees)!
These are the elements that may be necessary to provide a safe working environment for your employees. Conversely, it also helps to limit the liability for the employer.
Match the job to whatever the employee can actually do (without any undue harm). This is the essence of a ”Return To Work” Policy.
My example is of a man who I worked with Offshore. His job was to work at the “fire pot,” where dope (blocks of asphalt) was “super heated” to a liquid form to use as a protective coating for the pipe. He was a man that had breathing difficulties even under “normal” or “ideal conditions” (perfect air, if there is such a thing). Once the heating process began, it produced sulfuric fumes and other gases that caused him to have to be transported to the Morgan City Hospital.
“At risk” could include the “radioactive tabs” that some employees have to wear, due to their job.
Segregation, Confidentiality, & Security of these records is essential!
Be sure to keep these records Separate & Confidential!
These guidelines are similar to the Bloodborne Pathogens Policy, regarding retention time.
