how to write report and it's types

1. Report Writing
Presents by Bilal Bhatti

2. A report is an impartial and objective collection of
facts.
 Communication
• Internal
• External

3.  Formal
Length , extra information more than 10 to 15 pages
Might be having formal or informal language
 Informal
Short , less than 10 pages
 Volunteer
Own initiative , nobody ask you to write
 Authorized
Authoritative , on command or request

4.  Informative
information about anything
 Periodic
Equal intervals of time
 Analytical
Analysis of problem through proper research
 Persuasive
To convince somebody to do something

5.  Have all necessary desirable information
 Specific facts & figures
 Showing reader’s benefits or interest
 Coherence for clear meanings
 Unity to express the way to show idea
Must be errorless
If we give these qualities to heading its 7cs of
communication.

6.  Introduction
 Body (text , discussion)
 Terminal section (conclusion)

7.  Inductive (indirect)
Introduction
Body
Terminal section
 Deductive ( direct)
Terminal section Introduction
Introduction OR Terminal section
Body Body
In deductive , the detailed (body) portion always at the end.

8.  Deductive
• When results is stunning & it matches the readers desires so
put on top.
• Also depends on the nature of authority , if authority wants
quickly results.
 Inductive
• When authority needs formal fashion.
• Need set pattern

9.  Introduction
 Purpose
 Authorization
 Sources
 Background
 Brief mention of results
 Brief mention of results
 Lists of topics to be discussed

10.  Body
• Presenting all relevant facts accurately.
• Organize report in inductive or deductive
• Emphasize important ideas by showing details by placing
them in prominent position with highest degree of the
headings that are appropriate and use stylists means such as
• Capitalization
• Underscoring
• Bold face
• Italic
• More space
• Repetiations

11.  Body
• Include visual aids
• Use headings
• Use topic sentences most of the paragraphs
• Apply 7cs principles

12. • Summary
• Conclusion , evaluate
• Recommendations
• Don’t include any new material
• List summary points in the same order as topic are
discussed in the body