Twenty years ago, having an office meant being surrounded by paperwork. Traditional offices have paper-based filing systems, which may include filing cabinets, folders, shelves, microfiche systems, and drawing cabinets, all of which require maintenance, equipment, considerable space, and are resource-intensive.  Paper is difficult to search and arrange in multiple sort arrangements, and similar paper data stored in multiple locations is often difficult and costly to track and update

1. IS
PAPERLESS
OFFICE A
REALITY
Ankush Pal
MBA – C - 172

2. • Twenty years ago, having an office meant being surrounded by
paperwork.
• Traditional offices have paper-based filing systems, which may
include filing cabinets, folders, shelves, microfiche systems, and
drawing cabinets, all of which require maintenance, equipment,
considerable space, and are resource-intensive.
• Paper is difficult to search and arrange in multiple sort
arrangements, and similar paper data stored in multiple
locations is often difficult and costly to track and update.
history

3. A paperless office (or paper-free office) is a
work environment in which the use of paper
is eliminated or greatly reduced. This is
done by converting documents and other
papers into digital form, a process known as
digitization.
Definition

4. benefits of a paperless office
■ Easy storage
■ Automatic audit trail
■ Time savings
■ Simplicity
■ Accessibility
■ Business development
■ Security
■ Better customer service.

5. Solutions
■ Use scan to e-mail instead of faxing
■ Commit to all online banking : invoicing, statements,
and payments
■ Engage your clients as well as your suppliers in
utilizing technology to reduce paper consumption
■ File Taxes Electronically

6. Solutions
■ If you must print, print to both sides or use single sided
paper as scarp paper
■ E-Brochure v/s Printed Brochure
■ Use social media tools(Dropbox, google Drive)
■ Replace paper napkins with cloth material

8. ■ BILL -> E BILL
■ NEWSPAPER -> E NEWSPAPER
■ POST CARD / LETTER -> E MAIL
■ PDF
■ CASHLESS LIFE / E WALLET
■ E BOOKS
■ LIVE CHAT
UTILITIES

9. How to Create a Paperless Office
■ Provide tools and training for staff.
■ Make it easier to work without paper.
■ Move/remove printers and copiers.
■ Devise a new paperless filing system.
■ Switch from file cabinets to digital storage.
■ Enable digital scanners.
■ Integrate with business operations.
■ Replace fax machines.

10. DISADVANTAGES OF A PAPERLESS OFFICE
1. Security, Security, Security
2. Software and Data Storage Costs
3. IT Expertise Required
4. Training Costs
5. Health Concerns

11. Conclusion
The 'paperless office' in the strictest sense of
the word as propagated during the 1980s is still
not a reality. A mindset of producing paper
output still prevails, although Internet
technologies have made distributed printing or
printing-on-demand a more desirable option.