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Final ppt

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Final ppt

  1. 1. PRESENTATION ONPAPERLESS OFFICE PREPARED BY SUNNY DUGGAL & MRINAL BHANDARI
  2. 2. INTRODUCTION Concept introduced in the 1980s. Desktop computers made their appearance in the workplace. Office of the Future, one that requires little or no paper to do business. Instead of paper, the paperless office would use modern technology to accomplish all of the same goals. The new theory behind paperless offices envisions waste-awareness and attempts to convert as much paper documentation to digital form as possible.
  3. 3. REALITY Paper is the number one material thrown away and also one of the biggest polluting industries. Companies interested in reducing cost and building business sustainability are actively pursuing PAPERLESS OFFICE. While a completely 100% paperless office may be unattainable , a few decisive steps applied over the time can dramatically reduce if not eliminate the vast majority of paper in office.
  4. 4. BENEFITS Eliminate Storage Space Reduce Expenses Enhance Customer Service Increased Security Improved Disaster recovery protection Reduce Environmental Impact Improve your competitiveness in the industry.
  5. 5. STRATEGIES-HOW TO GO ABOUTIT BENCHMARK: Identify all activities in the business that utilize paper like printers, copiers , mail..Dig Deep to explore other areas of your business. How much paper are used in events, invoicing, packaging, shipping materials? Canteen/cafeteria ,Washroom . REMEMBER , its not just paper but PAPER PRODUCTS also. Consult with other Departments as to how , when, why they are using it and where is it coming from. Talk to the Purchasing Department and learn more about how much is being spent on paper products.
  6. 6. TARGET AREAS OF PAPERREDUCTION  Implement the paper reduction plan utilizing the sustainability of 3 R’s Reduce , Reuse, Recycle.  Reduce your paper consumption by working with the purchasing department to reduce the amount of paper purchased and switch to buying recycled paper.  Recycle paper that has been used.  Reuse paper by placing bins next to the copiers & printers for easy reuse of single sided scrapped paper.
  7. 7. EDUCATE & TRAIN Articulate & Communicate the VISION Define the “HOW’S” & “WHY’S” of your plan. Schedule On Going Training. Celebrate Successes. Identifying areas for ongoing improvement.
  8. 8. MONITOR & MEASURE PROGRESS Regularly monitor the success of your program. Share your Success Stories with employees , prospects, clients & suppliers. Engage all stakeholders in the processes.
  9. 9. GENERAL BEST PRACTICES Place phone directories, human resources documents and corporate policy manuals online (intranet or network folder)to avoid constantly updating paper versions. For correspondence, birthday cards and events, utilize e-cards or online event/party planning tools. Online e-zines , blogs and PDF versions of printed magazines are becoming more and more popular, both as a replacement for and a supplement to printed publications. If a printed copy is required, circulate it within the office/department. Reduce office junk mail. Use reusable bags to carry items. Recycle all paper, newspaper and shredded paper.
  10. 10. SOLUTIONS Use scan-to-e-mail instead of faxing. Replace paper planners with electronic ones. PDA’s: Blackberry and smart phones all have contact management capabilities. Commit to all online banking : Invoicing, Statements, and payments. Engage your clients as well as your suppliers in utilizing technology to reduce paper consumption. File Taxes Electronically. If you must print , print to both sides or use single sided paper as scrap paper. E-Brochure v/s Printed Brochure Use social media tools (LINKEDIN,FACEBOOK,FLICKR) to publish information and connect with clients. Replace paper napkins with cloth material.
  11. 11. ADVANTAGES & DISADVANTAGES Less space  Software & Hardware More Organised Concerns Accessibility  Data Entry Errors Locatability  Security Concerns. Eco-Friendly
  12. 12. QUESTIONS:- THANKS

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