About Paperless World; Its importance; Difficulties in Removing Paper

1. PAPERLESS
WORLD
Presented By : Neeraj Garwal

2. Introduction
Concept Introduced in 1980s .
Desktop computers made appearance in the workplace .
Office of future , one that require little or no paper
Instead of paper , use of modern technology to accomplish goals
Going Paperless can make documentation and information sharing
easier
Keep personal information more secure .

4. Why Go Paperless
1. Saves Time
2. Saves Money
3. Saves Space
4. Improves Security
5. Boosts Company Image

6. Eliminating paper via automation and electronic
forms automation
• Portable Document Format (PDF) - to create, display and interact with electronic documents
and forms
• E-form (electronic form) management software - to create, integrate and route forms and
form data with processing systems
• Databases - to capture data for prefilling and processing documents
• Workflow platforms - to route information, documents and direct process flow
• E-mail (electronics email) communication which allows sending and receiving information
of all kinds and enable attachments
• Digital signature solutions - to digitally sign documents (used by end-users)
• Web servers - to host the process, receive submitted data, store documents and manage
document rights

7. 1. Eliminate storage space.
2. Reduce Expenses.
3. Enhance Customer Service .
4. Increased Security .
5. Improved Disaster recovery protection .
6. Reduce Environmental Impact .
7. Improve your competitiveness in
Industry

8. Solutions
• Use scan to e-mail instead of Faxing .
• Commit to all online banking : Invoicing ,
Statement , and payments .
• Engage Your client as well as suppliers in
utilizing technology to reduce paper
consumptions .
• File Taxes Electronically .
• If you must print, Print both side of paper .
• Use social media Tools ( Google drive ,
Dropbox ).
• Replace paper napkin with cloth material .
In sales and marketing
• Utilize social media tools ( Facebook
,Twitter ,Google ++ ) .
• Create an e – brochure vs. printed
brochure
• Sales calls and presentations :
– Use a USB memory sticks
– Leave your e – brochure and
presentations with your client .

11. Difficulties
Businesses may encounter technological difficulties such as :
File format Compatibility
Longevity of digital documents
System Stability
Employees and client not having appropriate technological skills .
The Cost of Hardware and Software
The Need for Training
Security Failure
Hardware Failure

12. References
• https://en.wikipedia.org/wiki/Paperless_office
• https://www.slideshare.net/rakeshrikame/presentation-on-going-
paperless
• https://www.powershow.com/view4/5110aa-
YjE3M/Paperless_Office_powerpoint_ppt_presentation
• https://www.youtube.com/watch?v=Q8QufBwdKsE