In 2015, the Five College consortium in Western Massachusetts created a new shared position to better address the growing challenges associated with campus-wide Electronic and Information Technology (EIT) accessibility at four private colleges. As the new EIT Accessibility Coordinator for Amherst, Hampshire, Mount Holyoke, and Smith Colleges, Rob Eveleigh has worked with the schools to develop and implement parallel and collaborative campus-wide EIT accessibility solutions. In this webinar, Rob will share the successes, challenges, and lessons learned in the concurrent development of four EIT Accessibility programs across the colleges he coordinates. Topics will include: Developing individual and centralized goals for EIT accessibility across four colleges Parallel and collaborative solutions for multi-campus college EIT accessibility programs Strategies for getting administrative buy-in for accessibility EIT Accessibility rubrics and guidelines Lessons learned in the first year of a shared EIT Accessibility Coordinator position

1. The Road to EIT Accessibility at Four Colleges:
A Centralized Approach
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Rob Eveleigh
Five College EIT
Accessibility Coordinator
Amherst, Hampshire,
Mount Holyoke, and
Smith Colleges
Lily Bond (Moderator)
Director of Marketing
3Play Media
lily@3playmedia.com

2. The Road to
EIT Accessibility
at Four Colleges:
A Centralized Approach
3Play Media Webinar Series
February 2, 2017
Rob Eveleigh
Five College EIT Accessibility Coordinator

3. Today’s Agenda
I. Five College Consortium & Position
II. EIT Accessibility Environmental Scan and
Questionnaire
III. Programs, Committees, and
Subcommittees
IV. Some Lessons Learned

4. Today’s Handouts
*Handout #1
EIT Accessibility Questionnaire (blank sample)
*Handout #2
Vendor/Bidder EIT Accessibility Questions
*Handout #3
WAVE API Accessibility Evaluation Tool
*Handout #4
EIT Accessibility Roadmap (blank sample)
*Handout #5
EIT Accessibility Committee Charge (sample)

5. Lawyer

6. Five College Consortium
 established in 1965 (50 years!)
 four private, liberal arts colleges and the
Amherst campus of the state university
1. Amherst College
2. Hampshire College
3. Mount Holyoke College
4. Smith College
5. UMass Amherst

7. Five College Consortium
 Shared use of resources/facilities:
 open cross registration
 departments and programs
 library system
 inter-campus transportation

8. Five College Consortium
2014-15
 Cross-registered courses: 5,204
 Professors teaching on multiple
campuses: 81
 Certificate programs: 16

9. Five College Consortium
2014-15
 Rides on Five College bus routes:
1,001,883
 Campus investments in collaboration:
$9 million
 Collective return on investment:
$40 million

10. Five College Electronic and
Information Technology
Accessibility Coordinator
 “Four College” position
1. Amherst College
Amherst, MA
2. Hampshire College
Amherst, MA
3. Mount Holyoke College
South Hadley, MA
4. Smith College
Northampton, MA

11. Five College Electronic and
Information Technology
Accessibility Coordinator
 New position posted June 2015
 Position filled September 2015
 Partially grant-funded for three years
by the Davis Educational Foundation

12. Four College EIT Accessibility
Questionnaire and
Environmental Scan
 Data gathering methods
1. Interviews
2. Attendance at Standing Meetings
3. Questionnaire

13. 1. Interviews
1) Chief Information Officers
2) IT Directors
3) Instructional Technologists
4) IT Specialists
5) Disability/Accessibility Services
Directors/Managers/Coordinators
6) 504 Coordinators
7) Librarians
8) General Counsel
9) Director of Compliance and Risk Management

14. 2. Attendance at Standing
Meetings
1) Academic/Educational Technology Services
2) Administrative Technology
3) IT Accessibility
4) IT All Staff
5) Moodle/LMS
6) Research & Instructional Librarians
7) Software Cross Functional Task Force

15. 2. Attendance at Standing
Meetings (cont.)
1) Five College Technology Access
2) Five College ADA Task Force
3) Five College Library Resource Management
4) Five College Library Discovery

16. 3. EIT A11y Questionnaire
*handout #1 (blank)
1) IT Accessibility Policy
2) IT Accessibility Program
3) Course/Learning Management Systems
4) Classrooms, Learning Spaces, and Computer
Labs
5) Procurement
6) Library
7) IT Accessibility Audit
8) Additional Questions

17. Campus EIT Accessibility
Programs and Committees
1. Tech Access Committee
2. Tech Access Committee
3. IT Accessibility Working Group
4. IT Accessibility Task Force

18. Source: CSUN Technology and Persons with Disabilities Conference,
Los Angeles, California, March 21, 2007

19. Campus EIT Accessibility
Subcommittees
1) Accessible Instructional Materials
2) Procurement of Accessible EIT Products
& Services
3) Web Accessibility

20. Accessible Instructional
Materials (AIM)
Subcommittee
1) MOOC (& existing guidance docs [edX])
2) Kurzweil 3000 – campus-wide, consortia
rate
3) 3Play Media captioning – consortia rate
4) Shared repository of AIM (just lists!)

21. Procurement of Accessible EIT
Products & Services
Subcommittee
1) Identify procurement workflows
a) Who receives purchase requests?
b) Who signs contracts?
c) Enterprise service acquisition?
2) Created vendor questionnaire
*handout #2 (blank)
3) Proposed budget for testing

22. Web Accessibility
Subcommittee
1) Web Accessibility Evaluation Tool
a) Developed Open-source Web app at
Hampshire College
b) Utilizes WebAIM WAVE API
*handout #3
c) https://github.com/hampshirecollege
2) Identify, scan, and remedy “Top 100 URLs”
(highest impact pages)

24. Some Lessons Learned
Top Ten List
Number 10
Consider conducting a contract
inventory (identify upcoming contract
renewals that will need to have
accessibility addressed).

25. Some Lessons Learned
Top Ten List
Number 9
Continue to press for national sharing of
vendor accessibility testing results.

26. Some Lessons Learned
Top Ten List
Number 8
Prioritize the future. Focus accessibility
evaluations on procurement of high-
impact accessible EIT products and
services.

27. Some Lessons Learned
Top Ten List
Number 7
Evaluate how EIT Accessibility
overlaps/interfaces with campus
Strategic Plans.

28. Some Lessons Learned
Top Ten List
Number 6
Generate and utilize an EIT Accessibility
Roadmap with a partner Priorities
document.
*handout #4 (blank)

29. Some Lessons Learned
Top Ten List
Number 5
Develop resources and staff allocation.
Document resource needs for
implementation of growing EIT
Accessibility Programs.
[Growing EIT Accessibility rate =
expertise x labor]
Geitar = E x L

30. Some Lessons Learned
Top Ten List
Number 4
Address if/how EIT Accessibility is
represented on IT Organizational Chart.

31. Some Lessons Learned
Top Ten List
Number 3
Present a Charge for a Campus
Technology Access Committee to be
approved by the highest level of the
campus (President or President’s
Cabinet/Officers).
*handout #5 (sample)

32. Some Lessons Learned
Top Ten List
Number 2
Generate, approve, and disseminate an
IT Accessibility Policy.

33. Some Lessons Learned
Top Ten List
Number 1
Both executive sponsorship and
engagement are critical.

34. “1) You cannot develop and
implement a university-wide plan
without executive sponsorship.”
- John Harwood, Associate Vice Provost for Information
Technology, Penn State University
[Slide, “Lessons Learned”, from John Harwood’s Educause
presentation November 7, 2012.]

35. “...the greatest success factor at
Temple was having the CIO be a
strong leader on the effort.”
- Paul Paire, Executive Director of Special Projects,
Temple University
[“Building University-Wide IT Accessibility,” CampusTechnology,
March 18, 2015,
http://campustechnology.com/Articles/2015/03/18/Building-
University-Wide-IT-Accessibility]

36. “1) Must have executive buy-in.
The higher level your support, the
better your chance of success.”
- Jill Sieben-Schneider, Assistant Director of Disability
Services
- Mark Werner, Associate Director of Academic
Technology
- John Meister, Director of Disability Services
- Paul O’Brian, OIT Supervisor
[Slide, “Lessons Learned: How the University of Colorado
Boulder is Addressing Digital Accessibility”, AHEAD
Conference June 2015.]

37. Some Lessons Learned
Top Ten List
1) Executive Sponsorship and Engagement
2) IT Accessibility Policy
3) Charge for a Campus Tech Access Committee
4) IT Organizational Chart includes EIT A11y
5) Develop Resources and Staff (ongoing budget
requests)
6) EIT A11y Roadmap with a partner Priorities Document
7) Evaluate Strategic Plans for EIT A11y Opportunities
8) Prioritize the Future
9) National Sharing of Vendor EIT A11y Testing Results?
10) Conduct a Contract Inventory

38. Thanks!
Questions?
Rob Eveleigh
Five College EIT Accessibility Coordinator
reveleig@mtholyoke.edu

39. Q&A
Upcoming Webinars:
 Feb 9: The State of Captioning in Higher Ed
 Feb 16: Accessibility at Blackboard
 Feb 23: Best Practices for Accessible Videos
 Mar 9: Campus-Wide Response to Captioning
 Mar 30: Quick Start to Captioning
You can register for our free webinars at:
www.3playmedia.com/webinars/
Panelist Contact Info
Rob Eveleigh
Five College EIT
Accessibility Coordinator
Amherst, Hampshire, Mount
Holyoke, and Smith
Colleges
reveleig@mtholyoke.edu
Lily Bond
3Play Media
www.3playmedia.com
lily@3playmedia.com
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