What is new in Outlook 2007?
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What is new in Outlook 2007?

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This presentation looks at new features in Outlook 2007

This presentation looks at new features in Outlook 2007

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  • I like the new Outlook 07, it has a few very good new features, but I still stay instead of the integrated search, by the search tool lookeen! It was and is my lifesaver!
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  • This e-torial will introduce you to the Ribbon in the new Office 2007 suite. You will need to have Microsoft Office 2007 installed on your computer.
  • And the great changes don’t end with the Ribbon—there’s a lot more that’s new to help you work faster and more efficiently. To name just a few of these things, there’s the To-Do Bar, new navigation in the calendar, and a new format for contacts.Note: If you’re looking for information about all of the new features in Outlook, or if you want to know more about the differences between earlier versions of Outlook and this version, take a look at the Quick Reference Card that’s linked to at the end of the course. It contains a list of additional resources.5
  • Specifically, you’ll encounter the Ribbon when you create or modify e-mail messages, calendar items, contacts, tasks, or journal entries. Note: If you’ve used Microsoft Office Word 2007, the Ribbon for Outlook messages will be familiar to you. Because the Outlook 2007 editor is based on Word 2007, many of the commands and options that are available in Word are available when you create messages in Outlook.6
  • Tabs: On the tabs are the commands and buttons that you’ve used before. The Message tab is shown here. Groups: Basic Text, shown here, is a group. Commands: The Bold button and the Font list (which in this picture shows the Calibri font) are commands. The most commonly used commands, such as Paste, have the largest buttons. 7
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  • The Message and Options tabs have groups and commands that you’ll use when you write and send a message.The Appointment tab has groups and commands specific to working with a calendar entry. The Contact tab has groups and commands to help you keep contact information up to date.9
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  • The Quick Reference Card, linked to at the end of this course, includes the detailed steps for adding commands to the Quick Access Toolbar. 12
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  • Notes The majority of keyboard shortcuts that use the CTRL key, such as CTRL+N for New, CTRL+C for Copy, and CTRL+V for Paste, have not changed. The Quick Reference Card, linked to at the end of this course, contains pointers to more information about using the keyboard to access menus and commands.15
  • Examples of program options include the standard reminder time for appointments or the default location for saving sent messages. Note that some things have changed with options. The next section covers those changes. 16
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  • You can see the To-Do Bar from Mail, Calendar, Contacts, and so on. 20
  • You can see the To-Do Bar from Mail, Calendar, Contacts, and so on. 21
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What is new in Outlook 2007? What is new in Outlook 2007? Presentation Transcript

  • Basic ICT Skills: E-mail Using MS Outlook 2007 What is new in MS Outlook 2007? An overview
  • Basic ICT Skills: E-mail Using MS Outlook 2007: Get up to speed Outcomes By the end of this e-torial, you will be able to Move around in Outlook 2007. Know what have changed, and why. Find commands on the Ribbon to do the things you do every day:  Read and send e-mail, work with appointments and meetings, and use your contacts Work with the mini toolbar , the Quick Access Toolbar and the To do bar Locate new keyboard shortcuts Tools This e-torial make use of the following programmes or tools:  Vista Operating system  MS Office 2007 Outlook
  • Basic ICT Skills: Using MS Outlook 2007: Overview: A new version of Outlook Look out! There’s a new version of Outlook It has a whole new look along with new features. But don’t worry, that doesn’t mean you’ll need to spend a lot of time learning a new program. Instead, the new design and new features will help you more efficiently and easily accomplish the tasks you do in Outlook every day. Get up to speed
  • Basic ICT Skills: Using MS Outlook 2007: What’s changed and why The first time you create a message in Outlook 2007 (or open one you receive), you’ll see the Ribbon. It’s the band across the top of the window. One of the most dramatic changes in Outlook, the Ribbon gives Outlook its new look. But as you get up to speed, you’ll see that the change is more than visual—it’s there to help you get things done more easily and with fewer steps.
  • Basic ICT Skills: Using MS Outlook 2007: Introducing the Ribbon Here’s a new e-mail message. The Ribbon is at the top of the window. The Ribbon is visible each time you create or edit something in Outlook. Why the new system? Microsoft carefully researched how people use commands in Outlook. As a result of that research, some Outlook commands are now more prominent, and common commands are displayed and grouped in ways that make them easy to find and use.
  • Basic ICT Skills: Using MS Outlook 2007: A closer look at the ribbon To better help you learn how to use the Ribbon, here’s a guide to its basic arrangement. Tabs: The Ribbon is made up of different tabs, each related to specific 1 kinds of work you do in Outlook. 2 Groups: Each tab has several groups that show related items together. Commands: A command is a button, a box to enter information, or a 3 menu.
  • Basic ICT Skills: Using MS Outlook 2007: The Ribbon shows what you need Once again, you’ll encounter the Ribbon when you take certain actions such as creating messages, calendar entries, or contacts. The Ribbon shows tabs and commands appropriate for what you’re doing. That is, the tabs on the Ribbon will differ depending on the area of Outlook you’re working in.
  • Basic ICT Skills: Using MS Outlook 2007: The Ribbon shows what you need The picture shows some of these differences. 1 A new message shows the Message and Options tabs. 2 A new appointment shows the Appointment tab. 3 A new contact shows the Contact tab.
  • Basic ICT Skills: Using MS Outlook 2007: There’s more than meets the eye A small arrow at the bottom of a group means there’s more available than what you see. This button is called the Dialog Box Launcher. The picture shows that to see a full list of font options, you’d click the arrow next to the Basic Text group on the Message tab of a new e-mail message.
  • Basic ICT Skills: Using MS Outlook 2007: The Mini toolbar The Mini toolbar allows you to quickly access formatting commands right where you need them: in the body of an e-mail message. The picture shows how it works: Select your text by dragging with your mouse, and then point at the selection. 1 The Mini toolbar appears in a faded fashion. If you point to it, it becomes 2 solid. You can click a formatting option.
  • Basic ICT Skills: Using MS Outlook 2007: The Quick Access Toolbar The Quick Access Toolbar is a small toolbar above the Ribbon. It’s there to make the commands you need and use most often readily available. What’s best about the Quick Access Toolbar? What’s on it is up to you. That is, you can add your favourite commands to it with a simple right-click.
  • Basic ICT Skills: Using MS Outlook 2007: The Quick Access Toolbar You’ll see and use different Quick Access Toolbars depending on the area of Outlook that you’re working in. For example, customizations that you make to the Quick Access Toolbar for messages you send will not appear on the Quick Access Toolbar for Contacts.
  • Basic ICT Skills: Using MS Outlook 2007: Keyboard shortcuts If you use keyboard shortcuts instead of a mouse or other pointing device, you’ll noticed that some shortcuts are the same but that others have changed. With the introduction of the Ribbon, commands are in new locations, so shortcuts that begin with ALT will probably be different from earlier versions.
  • Basic ICT Skills: Using MS Outlook 2007: Keyboard shortcuts If you use keyboard shortcuts instead of a mouse or other pointing device, you’ll noticed that some shortcuts are the same but that others have changed. To find your way around: • Start by pressing ALT. • Press the indicated key to see the correct tab, and then press the letter to access the command you want.
  • Basic ICT Skills: Using MS Outlook 2007: Know your options Outlook provides many options to help you change how things look and work. The way you access these program options hasn’t changed. As shown in the picture, you’ll still click Options on the Tools menu from within the main Outlook window and use the Options dialog box.
  • Basic ICT Skills: Using MS Outlook 2007: More about options In Outlook 2007, you set options from a few different locations. Options for writing e-mail If you want to change your settings for writing e-mail—for example, to make the spelling checker stop ignoring words in uppercase—you do that from the Editor Options dialog box.
  • Basic ICT Skills: Using MS Outlook 2007: More about options In Outlook 2007, you set options from a few different locations. Start by creating a message, and then do this: Click the Microsoft Office Button . 1 Click Editor Options. 2
  • Basic ICT Skills: Using MS Outlook 2007: More about options In Outlook 2007, you set options from a few different locations. Options for sending e-mail When you send an e-mail message, you can choose how that message is sent. You set these options from tabs available on the Ribbon for the open message.
  • Basic ICT Skills: Using MS Outlook 2007: More that’s new: the To-Do Bar Located at the far right of the window, the To-Do Bar is visible wherever you happen to be working in Outlook. The To-Do Bar is there to help you keep track of upcoming tasks and appointments.
  • Basic ICT Skills: Using MS Outlook 2007: More that’s new: the To-Do Bar Located at the far right of the window, the To-Do Bar is visible wherever you happen to be working in Outlook. The picture calls out a few of its key elements: Date Navigator 1 Upcoming calendar appointments 2 3 A place to enter new tasks by typing 4 Your task list
  • Basic ICT Skills: Using MS Outlook 2007: A new look for the calendar The new design of the calendar in Outlook 2007 makes it easier to see what’s what. Moving around is easier, too. The picture shows some examples: Bigger buttons make it easier to quickly switch between 1 daily, weekly, and monthly calendar views. 2 Back and Forward buttons let you quickly go to the next day, week, or month in the calendar.
  • Basic ICT Skills: Using MS Outlook 2007: A new look for the calendar The new design of the calendar in Outlook 2007 makes it easier to see what’s what. Moving around is easier, too. The picture shows some examples: Also new is the Tasks area. It shows your current and 3 upcoming tasks and tracks your accomplishments, too.
  • Basic ICT Skills: Using MS Outlook 2007: A new look for contacts In Outlook 2007, Electronic Business Cards make contacts easy to view and easy to share. You’ll first notice the new look for contacts when you click Contacts to switch to that area of Outlook. You can send Electronic Business Cards through e-mail. You might want to include your own Electronic Business Card as part of your e-mail signature.
  • Basic ICT Skills: Using MS Outlook 2007: A new look for contacts Notice that in this picture, the Navigation Pane is minimized to show more of the Contacts pane. You can minimize the Navigation Pane from any area of Outlook by clicking the Minimize the Navigation Pane button.
  • Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 1 The Ribbon will look the same for a new e-mail  message and a received e-mail message. (Pick one answer.) 1. True. 2. False.
  • Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 1: Answer The Ribbon will look the same for a new e-mail  message and a received e-mail message. (Pick one answer.) What’s on the Ribbon will be different because your needs for dealing with the new and received e-mail messages are different. Get up to speed
  • Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 1 You’ve switched to the calendar and you’re ready  to explore its new look. To make more room in the Outlook window to see it, you could do which of the following from within Outlook? (Pick one answer.) 1. Use the buttons at the top to hide detail. 2. Minimize the Navigation Pane. 3. Change your screen resolution settings.
  • Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 2: Answer You’ve switched to the calendar and you’re ready  to explore its new look. To make more room in the Outlook window to see it, you could do which of the following from within Outlook? (Pick one answer.) In this version of Outlook, you can minimize the Navigation Pane by clicking the Minimize the Navigation Pane button.
  • Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 3 To use a keyboard to access commands on the  Ribbon, start by pressing which key? (Pick one answer.) 1. CTRL. 2. ALT. 3. SHIFT.
  • Basic ICT Skills: Using MS Outlook 2007: Self assessment: Question 3: Answer To use a keyboard to access commands on the  Ribbon, start by pressing which key? (Pick one answer.) Press ALT and you’ll see letters displayed to help you with your next move.
  • ® Basic ICT Skills: Microsoft Office 2007 About this Presentation information This e-torial was adapted by maggiev for the Department of Education for use by subject advisors, teachers and learners ® Original Microsoft Office 2007 tutorial templates can be found at: http://office.microsoft.com/en-us/templates/CT102036981033.aspx All e-turials can be found on the Thutong portal: www.thutong.org.za