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Lookout @ Microsoft 2007

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Lookout @ Microsoft 2007

  1. 1. Basic ICT Skills ®Getting to know Microsoft Office 2007 Get up to speed with the Office 2007 system
  2. 2. Basic ICT Skills ® Getting to know Microsoft Office 2007 OutcomesBy the end of this e-torial, you will be ableto: Find your way around Office 2007 Use the Office ribbon’s tabs, groupsand commands to complete tasks Create your own command toolbar ToolsThis e-torial make use of the followingprogrammes or tools: Vista Operating system MS Office 2007 (or any of the other MS Office 2007 programmes
  3. 3. ® Basic ICT Skills : Microsoft Office 2007What is new? When you open a 2007 Microsoft Office system program, you’ll see a lot that’s familiar. But you’ll also notice a new look at the top of the window. Menus and toolbars have been replaced by the Ribbon, which contains tabs that you click to get to commands. This presentation introduces you to the Ribbon and other new ways to make better documents, faster.
  4. 4. ® Basic ICT Skills: Microsoft Office 2007The Ribbon Yes, there’s a lot of change to familiar Microsoft Office programs. But it’s good change.With the Ribbon, commands and other tools you needare now exposed and more readily available.
  5. 5. ® Basic ICT Skills: Microsoft Office 2007What is on the ribbon? The three parts of the Ribbon are tabs, groups, and commands.1 Tabs sit across the top of the Ribbon. Each one represents core tasks you do in a given program.2 Groups are sets of related commands. They remain on display and readily available, giving you rich visual aids.3 Commands are arranged in groups. A command can be a button, a menu, or a box where you enter information.
  6. 6. ® Basic ICT Skills: Microsoft Office 2007 What is on the ribbon? How do you get started? Begin with the first tab.In Word 2007, for example, that’s the Home tab.It’s got the commands that people use most commonlywhen they write documents: font formatting commands(Font group), paragraph options (Paragraph group),and text styles (Styles group).
  7. 7. ® Basic ICT Skills: Microsoft Office 2007 How are commands organized? Commands are organized by how they’re used.Frequently used core commands no longer have toshare space with a range of remotely related commandson a menu or toolbar.They’re the ones that get used, and so now they’re theones most prominently featured.
  8. 8. ® Basic ICT Skills: Microsoft Office 2007 More commands, on command! Commands you use most are available on the Ribbon all the time. Others appear only when you need them, in response to an action you take.For example, the Picture Tools in Word appear on theRibbon when you insert a picture, and they go awaywhen you’re done. The Ribbon responds to your action.So don’t worry if you don’t see all the commands at alltimes. Take the first steps, and what you need willappear.
  9. 9. ® Basic ICT Skills: Microsoft Office 2007More options if you need them Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group. This means more options are available for the group.For example, to get to a less commonly used font optionin PowerPoint® 2007: 1 On the Home tab, click the arrow in the Font group. 2 The Font dialog box opens, with the full selection of font commands.
  10. 10. ® Basic ICT Skills: Microsoft Office 2007 Preview before you select Are you familiar with the try-undo-try cycle? You make a change, it’s not what you want, and so you undo and keep trying until you get what you had in mind.Animation: Right-click on the picture above, and click Play.Now you can see a live preview of your choice beforeyou make a selection, which saves you time and givesyou better results.
  11. 11. ® Basic ICT Skills: Microsoft Office 2007 Preview before you select Are you familiar with the try-undo-try cycle? You make a change, it’s not what you want, and so you undo and keep trying until you get what you had in mind.Now you can see a live preview of your choice beforeyou make a selection, which saves you time and givesyou better results.
  12. 12. ® Basic ICT Skills: Microsoft Office 2007 Put commands on your own toolbar Do you often use commands that aren’t as quickly available as you’d like? You can easily add them to the Quick Access Toolbar.Animation: Right-click on the picture above, and click Play. Located above the Ribbon when you first start your Microsoft Office program, the Quick Access Toolbar puts commands where they’re always visible and near at hand.
  13. 13. ® Basic ICT Skills: Microsoft Office 2007 Put commands on your own toolbar Do you often use commands that aren’t as quickly available as you’d like? You can easily add them to the Quick Access Toolbar.Located above the Ribbon when you first start yourMicrosoft Office program, the Quick Access Toolbarputs commands where they’re always visible and nearat hand.
  14. 14. ® Basic ICT Skills: Microsoft Office 2007 Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the program window is maximized. If not, things look different.How? Like this:• Low resolution: If your screen is set to a low resolution, a few groups on the Ribbon will display the group name only, not the commands in the group. Click the arrow on the group button to display the commands.
  15. 15. ® Basic ICT Skills: Microsoft Office 2007 Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the program window is maximized. If not, things look different.How? Like this:• Screen not maximized: Some groups will display only the group names.• Tablet PCs: On those with smaller screens, the Ribbon adjusts to show smaller versions of tabs and groups.
  16. 16. ® Basic ICT Skills: Microsoft Office 2007Activities:p Add a bulleted list in Word.p Apply heading styles in Word.p Insert a picture into a Word document.p Format text in Word using the Mini toolbar.p Add a button to the Quick Access Toolbar in Excel®, and then delete one. Online practice (requires Word 2007 and Excel 2007, part of the 2007pMicrosoftmore Excel options. Find Office system) Suggestions for practice
  17. 17. ® Basic ICT Skills: Microsoft Office 2007Practice Activities: Online practice (Requires Word 2007 and Excel 2007, part of the 2007 Microsoft Office system)
  18. 18. ® Basic ICT Skills: Microsoft Office 2007Assessment: Question 1 The Paste, Cut, and Copy commands appear where on the Ribbon? (Pick one answer.) 1. On the last tab. 2. On the first tab. 3. On the Quick Access Toolbar.
  19. 19. ® Basic ICT Skills: Microsoft Office 2007Assessment: Question 2 You move from a computer with a high screen resolution to one with a low resolution. You don’t see the commands in one group. What do you do? (Pick one answer.) • Click the View tab. • Click the View toolbar. • Click the arrow on the group button.
  20. 20. ® Basic ICT Skills: Microsoft Office 2007Assessment: AnswerOn the first tab.These commands are used frequently, so they logically appear on thefirst tab of the Ribbon. Of course, you can add them to the Quick AccessToolbar if you want.
  21. 21. ® Basic ICT Skills: Microsoft Office 2007Assessment: AnswerClick the arrow on the group button.If commands are not displayed, either because of screen resolution orbecause the program window isn’t maximized, you can displaycommands in a group by clicking the arrow on the group button.
  22. 22. ® Basic ICT Skills: Microsoft Office 2007Assessment: Answer This tutorial was adapted by maggiev for the Department of Education for use by subject advisors, teachers and learners ® Original Microsoft Office 2007 tutorial templates can be found at:http://office.microsoft.com/en-gb/templates/CT102036981033.aspx All e-turials can be found on the Thutong portal: www.thutong.org.za

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