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Microsoft Outlook:
Tips, Tricks & Getting
More Done
School of Environmental
and Biological Sciences
April 17, 2014
Andy Ca...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
Getting Started
• This presentation will look at ...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
Keyboard Shortcuts
• Ctrl+R: reply to email
• Alt...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
Create & Use Rules
• Rules can help organize inco...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
Using Search Operators
• Narrow your search with ...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
Email Templates
• Create email templates for mess...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
Save Time with Quick Steps
• Create single-click ...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
A Few Extra Tips
• How to send to “Undisclosed Re...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
More Resource Links
• http://lifehacker.com/12-ti...
SEBS ITS - @SEBS_ITS
Microsoft Outlook: Tips, Tricks & Getting More Done
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Microsoft Outlook Tips & Tricks

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A few tips & tricks to help make Microsoft Outlook more efficient and easier to use. Presented to staff of the School of Environmental and Biological Sciences (SEBS) at Rutgers, the State University of New Jersey on Thursday, April 17, 2014.

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Microsoft Outlook Tips & Tricks

  1. 1. Microsoft Outlook: Tips, Tricks & Getting More Done School of Environmental and Biological Sciences April 17, 2014 Andy Campbell - @ac_andycampbell SEBS ITS - @SEBS_ITS
  2. 2. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done Getting Started • This presentation will look at a few tips, tricks and efficiencies within Microsoft Outlook – mostly for email. • The focus will be on Outlook 2010 & 2013 for Windows Machines. • This is hands-on (for those in the classroom) and questions are welcome at any time. • Resource links for more information/details are located on each slide. http://office.microsoft.com/en-us/outlook-help/training-courses-for- outlook-2013-HA104032127.aspx
  3. 3. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done Keyboard Shortcuts • Ctrl+R: reply to email • Alt+R: reply to all in email or switch to the work week calendar view • Alt+W: forward email or switch to the weekly calendar view • Ctrl+M: F9 to Send/Receive all • Alt+S: Send email • Ctrl+G: open the "Go to date" dialog to jump to any date in the calendar http://www.scrubly.com/blog/how-to-outlook/complete-list-of-keyboard- shortcuts-and-hotkeys-for-outlook-2013/
  4. 4. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done Create & Use Rules • Rules can help organize incoming messages – flag items as important, move items to specific folders, move others directly to trash and more. http://www.wikihow.com/Manage-Email-Using-Microsoft-Outlook-Rules http://www.eduleadership.org/how-to-use-rules-filters-in-gmail-and- outlook/ http://officetwoten.blogspot.com/2009/07/outlook-2010-rules.html
  5. 5. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done Using Search Operators • Narrow your search with operators to help find information faster. Bobby: Items containing bobby, BOBBY, BoBby, or any other combination of uppercase and lowercase letters. Instant Search is not case sensitive. bobby moore: Items containing both bobby and moore, but not necessarily in that order. from:"bobby moore”: Items sent from bobby moore. Note the use of double quotes so that the search results match the exact phrase within the quotes. http://office.microsoft.com/en-us/outlook-help/learn-to-narrow-your-search- criteria-for-better-searches-in-outlook-HA010238831.aspx
  6. 6. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done Email Templates • Create email templates for messages that you send frequently • Easier to do than you may imagine http://www.ablebits.com/office-addins-blog/2014/02/20/create-email-templates- outlook/
  7. 7. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done Save Time with Quick Steps • Create single-click shortcuts for processes that require a few steps • In the middle of the home ribbon • Takes a few minutes to setup – saves time later http://www.davescomputertips.com/using-quick-steps-with-outlook-2010/ http://4it.com.au/blog/microsoft-office/outlook-2013-microsoft-office/use- quicksteps-automate-outlook-2013/
  8. 8. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done A Few Extra Tips • How to send to “Undisclosed Recipients” http://email.about.com/od/outlooktips/ss/wt_undiscloseda.ht m • Delete and address from the Auto-Complete List: http://office.microsoft.com/en-us/outlook-help/delete-a- name-from-the-auto-complete-list-HA010355568.aspx • Edit a received message: http://techblog.ginktage.com/2011/07/how-to-edit-the- received-email-in-outlook-2010/ • Insert a picture into message body, not as an attachment: http://www.ehow.com/how_8445560_insert-outlook-email- part-body.html
  9. 9. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done More Resource Links • http://lifehacker.com/12-tips-and-tricks-to-work-faster-in- microsoft-outlook-1540483009 • http://www.pcworld.com/article/2038282/10-tips-for-mastering- microsoft-outlook-2013.html • http://email.about.com/od/outlooktips/tp/popular_tips.-06V.htm • http://www.pcmag.com/article2/0,2817,2418518,00.asp • http://www.groovypost.com/tags/outlook-2013/
  10. 10. SEBS ITS - @SEBS_ITS Microsoft Outlook: Tips, Tricks & Getting More Done Thank you!

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