Microsoft<sup>®</sup> office training


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Microsoft Office 2007 Tutorial

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Microsoft<sup>®</sup> office training

  1. 1. By Mohd Yasin Abd Karim
  2. 2. Course Contents Overview : introduction Lesson 1: What changed, and why Lesson 2: get to work in Excel Lesson 3: A new file format
  3. 3. Overview: introduction Microsoft Office Excel 2007 (or Excel) is a computer program used to enter, analyze, and present quantitative data A spreadsheet is a collection of text and numbers laid out in a rectangular grid.  Often used in business for budgeting, inventory management, and decision making What-if analysis lets you change one or more values in a spreadsheet and then assess the effect those changes have on the calculated values
  4. 4. Overview: introduction Excel 2007 has new look! It’s got the familiar worksheets you’re accustomed to, but with some changes. Notably, the old look of menus and buttons at the top of the window has beed replaced with Ribbon. This course shows you how to use the Ribbon and highlights the other changes in Excel that will help you make better worksheet, faster.
  5. 5. Course goals Get handle on the new look of the Excel. Find everyday commands on the Ribbon: Cut, Copy, Paste, Insert Sheet Rows, Inserts Sheet Columns, and SUM, etc. Save workbooks in the new Excel file formats.
  6. 6. Lesson 1 What ‘s changed, and why.
  7. 7. Exploring Excel
  8. 8. Exploring Excel
  9. 9. Navigating a Worksheet
  10. 10. What changed, and why Yes, there’s a lot of change in Excel 2007. It’s most noticeable at the top of the window. But it’s good change.The commands you need are now more clearly visible andmore readily available in one control center called the Ribbon
  11. 11. What’s on the Ribbon? The three parts of the Ribbon are tabs, groups, and commands.1. Tabs:Tabs represent core tasks you do in Excel. There are seven tabs across the top of the Excel window.2. Groups:Groups are sets of relatedcommands, displayed on tabs.3. Commands: A command is a button, a menu, or abox
  12. 12. What’s on the Ribbon? How do you get started on the Ribbon? Begin at the beginning.The principal commands in Excel are gathered on the firsttab, the Home tab.
  13. 13. What’s on the Ribbon? Groups pull together all the commands you’re likely to need for a particular type of task.Throughout your task, groups remain on display and readilyavailable; commands are no longer hidden in menus.Instead, vital commands are visible above your work space.
  14. 14. More commands, but only whenyou need them The commands on the Ribbon are the ones you use the most.Instead of showing every command all the time, Excel 2007 shows somecommands only when you may need them, in response to an action youtake.So don’t worry if you don’t see all the commands you need at all times. Takethe first steps, and the commands you need will be at hand.
  15. 15. More options, if you need them Sometimes an arrow, called the Dialog Box Launcher, appears in the lower-right corner of a group. This means more options are available for the group.Click the Dialog Box Launcher , and you’ll see adialog box or task pane. The picture shows an example:1. On the Home tab, click the arrow in the Font group.2. The Format Cells dialog box opens, with superscript and other options related to fonts.
  16. 16. Put commands on your owntoolbar Do you often use commands that aren’t as quickly available as you’d like? You can easily add them to the Quick Access Toolbar.The Quick Access Toolbar is above the Ribbon whenyou first start Excel 2007. There, commands are alwaysvisible and near at hand.
  17. 17. What about favorite keyboardshortcuts? If you rely on the keyboard more than the mouse, you’ll want to know that the Ribbon design comes with new shortcuts.This change brings two big advantages over previousversions of Excel:-There are shortcuts for every single button on the Ribbon.-Shortcuts often require fewer keys.
  18. 18. What about favorite keyboardshortcuts? The new shortcuts also have a new name: Key Tips. You press ALT to make Key Tips appear.For example, here’s how to use Key Tips to center text:Press ALT to make the Key Tips appear.Press H to select the Hometab.Press A, then C to center the selected text.
  19. 19. What about favorite keyboardshortcuts? Keyboard shortcuts of old that begin with CTRL are still intact, and you can use them the same way you always have. For example, the shortcut CTRL+C still copies something to the clipboard, and the shortcut CTRL+V still pastes something from the clipboard.
  20. 20. A new view Not only the Ribbon is new in Excel 2007. Page Layout viewis new, too.If you’ve worked in Print Layout view in Microsoft OfficeWord, you’ll be glad to see Excel with similar advantages.
  21. 21. A new view To see the new view, click Page Layout View on the View toolbar Here’s what you’ll see in the worksheet: 1- Column headings. 2- Row headings. 3- Margin rulers.
  22. 22. A new view In Page Layout view there are page margins at the top, sides, and bottom of the worksheet, and a bit of blue space between worksheets. Rulers at the top and side help you adjust margins.Other benefits of the new view:- You don’t need to use Print Preview to find problems before you print.-It’s easier than ever to add headers and footers.-You can see different worksheets in different views.
  23. 23. Working with different screenresolutions Everything described so far applies if your screen is set to high resolution and the Excel window is maximized. If not, things look different.When and how do things look different?At low resolution.If your screen is set to a low resolution, for example to 800by 600 pixels, a few groups on the Ribbon will display the group nameonly, not the commands in the group.
  24. 24. Lesson 2 Get to work in Excel
  25. 25. Get to work in Excel
  26. 26. Planning a Workbook Before you begin to enter data into a workbook, you should develop a plan  Planning analysis sheet
  27. 27. Open your file
  28. 28. Entering Text, Numbers, andDates in Cells The formula bar displays the content of the active cell Text data is a combination of letters, numbers, and some symbols Number data is any numerical value that can be used in a mathematical calculation Date and time data are commonly recognized formats for date and time values
  29. 29. Entering Multiple Lines of TextWithin a Cell Click the cell in which you want to enter the text Type the first line of text For each additional line of text, press the Alt+Enter keys (that is, hold down the Alt key as you press the Enter key), and then type the text
  30. 30. Insert a column
  31. 31. Insert a column
  32. 32. Format and edit data
  33. 33. Format and edit data
  34. 34. Format and edit data
  35. 35. Entering a Formula A formula is an expression that returns a value A formula is written using operators that combine different values, returning a single value that is then displayed in the cell  The most commonly used operators are arithmetic operators The order of precedence is a set of predefined rules used to determine the sequence in which operators are applied in a calculation
  36. 36. Entering a Formula arithmetic operators
  37. 37. Entering a Formula Click the cell in which you want the formula results to appear Type = and an expression that calculates a value using cell references and arithmetic operators Press the Enter key or press the Tab key to complete the formula
  38. 38. Introducing Functions A function is a named operation that returns a value For example, to add the values in the range A1:A10, you could enter the following long formula: =A1+A2+A3+A4+A5+A6+A7+A8+A9+A10 Or, you could use the SUM function to accomplish the same thing: =SUM(A1:A10)
  39. 39. Basic Formula
  40. 40. Enter a formula
  41. 41. Common Error Messages
  42. 42. Add headers and footers
  43. 43. Add headers and footers
  44. 44. Print
  45. 45. Print
  46. 46. The New Workbook window
  47. 47. Lesson 3 A new file format
  48. 48. A new file format
  49. 49. Working with files from earlierversions
  50. 50. Working with files from earlierversions
  51. 51. Working with files from earlierversions
  52. 52. Benefits of the new format
  53. 53. Benefits of the new format
  54. 54. New file formats, new optionswhen you save
  55. 55. New file formats, new optionswhen you save
  56. 56. New file formats, new optionswhen you save
  57. 57. Thank You