KMA Insights Feb'10 Webinar: SharePoint In The Cloud Or On-Premise?

SharePoint On Premise or In the Cloud? SharePoint ‘On-Premise’ or ‘In the Cloud’? KMA Insights Webinar Series February 24, 2010 (1) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Housekeeping Items • Experiencing Issues? – Change color of your seat to RED • Questions for Speakers? – Submit questions during webinar • Twitter Discussion – #kmacloud2010 • Feedback – Webinar Feedback – Next Steps/Moving Forward (2) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Agenda: • The Cloud Computing Opportunity - KMA – The business case for on-premise SharePoint vs hosted SharePoint • The Capabilities of SharePoint Online - Microsoft – Capabilities of SharePoint Online and functional comparison between it and on-premise SharePoint – Functional factors to consider such as enterprise search, LOB integration, and more • Migrating Content Strategies - Metalogix – Tools and utilities for migrating between on-premise and in-cloud – Case studies of migrations (3) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

KMA Photo credit: “Sweet Home Under White Clouds” http://www.flickr.com/photos/galego/3131005845/ (4) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Cloud Computing -- Definitions • Some general characteristics: – On-demand – Elastic – Multi-tenant – External data storage – Use of the (public) internet (7) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Cloud Computing: Three Commonly Accepted Types Software-as-a-service (SaaS) Finished applications that customers rent and customize Examples: SalesForce.com, SharePoint Online Platform-as-a-service (PaaS) Standardized developer and app platform that abstracts the infrastructure, OS, and middleware to drive developer productivity Examples: Azure Services Platform Infrastructure-as-a-service (IaaS) Standardized and virtualized infrastructure hardware, software, and services that can operate any set of applications Examples: Amazon’s Elastic Cloud Computing (EC2) Platform Source: Forrester Research presentation to Mass Technology Leadership Council, 01-2010; wikipedia (8) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Cloud Computing Opportunities • Cost savings – Transparency and predictability of costs – Shift from CAPEX  OPEX – Overall lower TCO • Simplification of IT • Change focus from the utility to the business • Economies of scale (not just cost) Photo credit: “Server Rack” http://www.flickr.com/photos/jamisonjudd/2433102356/ (9) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Cloud Computing Risks • External data storage – Control, service levels, legal complications • Multi-tenancy – Segregation of data, logging/monitoring limitations • Use of public internet – Lack of accountability/ownership • Integration with internal environment Photo credit: “Caution – Work in Progress” http://www.flickr.com/photos/roland/2882975902/ (10) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Decision Points & Triggers • Forrester: only about 20% of CIOs polled had cloud computing initiative as a priority in CY2010 Source: October 30, 2009 “IT Buyers Prioritize Virtualization Over Cloud” Forrester report • Triggers KMA is seeing: – Hardware refresh – Need to scale (size or geography) – Extranet collaboration – …Yours? (11) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Power of Choice Software-plus-Services Deployment Choice ON-PREMISES CLOUD SERVICES Interoperable by Design Seamless User Experience (14) Twitter hashtag: #kmamassprivacy Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Microsoft Online Services • Enterprise class software delivered via subscription services hosted by Microsoft and sold with partners (15) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Standard and Dedicated • Single customer per architecture • Multiple customers, one architecture • Businesses greater than 5,000 seats • Customer needs rapid deployment • Optimize for 20,000+ • No seat limit • Customer needs most server features • Cost efficiency a key focus (16) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Highly Secured Datacenters Business Class Reliability and Security Delivering highly secure, private, and reliable computing experiences based on sound business practices Filtering Routers Key Features Firewalls • Geo-redundant datacenters Intrusion Detection System • N+1 architecture System Level Security • 9 layers data security Application Authentication • CyberTrust certified Application Level Counter-measures • Secure access via SSL Virus Scanning • ITIL/MOF operational practices Separate Data Networks • 24x7x365 support Authentication to Data • Backed by 99.9% uptime SLA (17) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

SharePoint Capabilities Power of Choice User Subscription License (USL) gives access rights to SharePoint Online and gives CAL rights to SharePoint Server on premises SharePoint deployment choice by site collection (18) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

SharePoint Capabilities Summary Content Business Business Service Related Portal Collaboration Search Management Processes Intelligence Features  RSS Content  Standard Site  Document Information • Search in a site  Forms libraries • Integrated  Multiple Site Syndication templates Panel collection  Three state business Collections per  Privacy & security  Wikis, Blogs, Team  Document Action Bar workflow intelligence customer  Audience Targeting Site, Document Document Information  Custom non- dashboards  Manage Site • People search (by group only) Workspace, Blank Panel code workflows • Key performance Collection Features • Business Data  Site and document  Basic meeting  Retention and indicators and quota Search aggregation workspace Auditing policies • Business • Filter web parts  Microsoftonline.com • Enterprise  Site Manager  People and groups  Navigation controls Document • Integrated domain content sources  ActiveSync based lists  Content authoring and Workflow flexible  Separate host- • Cross site- Mobile Device  Calendars publishing Support spreadsheet header per site collection Support  Email Integration  Page Layouts (Approval, Collect publishing collection search  SharePoint sites and  Task Coordination  Site variations Feedback, Collect • Share manage  Authenticated • Admin & Signatures, Documents Roll up  Surveys  Slide Libraries and control access only Management Disposition web parts  Document  Document spreadsheets  Off-boarding of • Indexing Approval, Group  Client integration Collaboration Management Site • Web-based customer data Controls Approval,  Integration with  Issue Tracking Templates Translation business  Security-trimmed SharePoint designer  20 Site Admin Management intelligence using site list on (except site backup Templates (of the 40  Document Workflow) excel services company home and restore) fantastic forty) Management Site • Custom code • Data connection page Templates workflows libraries  Portal Site Templates • Social Networking • Content staging and • Browser based • Business Data • Vanity domains  Audient Targeting Web part deployment forms Catalog • managed path  Distribution Group • Real time presence • Standard Enterprise • Centralized • Business data information  Create Audiences and communication and Publishing Site forms web parts architecture  My Site Personal Site  Standard Meeting templates management and • Business data • tenant admin  Site Directory Site Templates • Policies, auditing and control actions across site  Colleagues and  Blank, Decision compliance • Design once • Report center collections memberships web  Social, Multipage • Records Repository development parts Meeting • Email content as model  User Profiles import Workspace records • Form import  Profile • Mail enabled lists • legal holds wizard synchronization • 20 Server Admin • Integration with • Integrated  Directory import Templates (of the Microsoft information deployment • Windows Mobile fantastic 40) rights management model for no- Device Support for IE (IRM) code forms • Extranet Access • WYSIWIG Web Content • Compatibility • Anonymous Access Editor Checker Online & Server Server Only

About the Speaker John Liccione GM Online Products, Metalogix International Jliccione[at]metalogix[dot]net (21) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Metalogix Software • ISV provider of award-winning productivity solutions for Microsoft SharePoint, Exchange and BPOS.  Migrate, manage, recover, and archive enterprise content and support regulatory compliance • Founded in 2001 • 2000+ customers • Offices in: Boston, Dallas, Vancouver, Halifax, London, Switzerland, Bratislava (22) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Metalogix BPOS Migration Products-Today • Migration Manager for Exchange Public Folders New • SharePoint Site Migration Manager • Web Site Migration Manager • File Share Migration Manager • SharePoint Site Migration Manager for eRoom Metalogix Migrates in 1 Hop With Metalogix SharePoint Extensions Native SharePoint Web Services approved for BPOS-D by Microsoft BPOS Standard BPOS Dedicated (23) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Recent Metalogix BPOS Migrations  Over 100,000 pages of Lotus Notes content migrated from ING and Aviva to BPOS-D  Metalogix Website Migration Manager  Home Depot is migrating1.75 TB of EMC/Documentum eRoom content to BPOS–D  SharePoint Migration Manager for eRoom  CDW successfully migrated their on premise SharePoint instance to BPOS-S  SharePoint Site Migration Manager (24) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Metalogix Resources & Contact Info • Metalogix on the web: http://www.metalogix.net • New White Paper on Migrating Exchange Public Folders to SharePoint and SharePoint Online with Metalogix http://www.metalogix.net/Products/Migration-Manager-for- Exchange-Public-Folders/White-Papers/Migrating-Exchange-Public- Folders-to-SharePoint-with-Metalogix-Migration-Manager-for- Exchange-Public-Folders/ • Sales Inquires: sales[at]metalogix[dot]com • Migration/Restore Product Support: support[at]metalogix[dot]com • Archiving Product Support: pamsupport[at]metalogix[dot]com • Call us at: 1-877-450-8667 (26) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

What to Do Next • Engage in Cloud Assessment • Plan for SharePoint 2010 wave • Read up! (resources) (27) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

Resources • Nicholas Carr’s 2005 Sloan Management Review Article: “The End of Corporate Computing”: http://sloanreview.mit.edu/the-magazine/articles/2005/spring/46313/the-end- of-corporate-computing/ • Arpan Shah’s blog about SP Online in 2010 Wave: http://blogs.msdn.com/arpans/archive/2010/01/12/sharepoint-online-in-the- 2010-wave.aspx • Microsoft Online Services blog article about SharePoint IPD guide: http://blogs.technet.com/msonline/archive/2009/06/11/sharepoint-online-ipd- guide-published.aspx • KPMG presentation http://www.slideshare.net/eburon/kpmg-cloud-computing presentation-short- version (28) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

In Closing… - Next Steps - Questions & Answers - Webinar Feedback - March Webinar & Future Topics (29) Twitterhashtag#kmacloud2010 Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

KMA Insights Feb'10 Webinar: SharePoint In The Cloud Or On-Premise?

by Knowledge Management Associates, LLC on Feb 24, 2010

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KMA Insights Feb’10 Webinar: SharePoint In The Cloud Or On-Premise? — Presentation Transcript