More Related Content Similar to NESPUG - 5 ways SP can benefit the PMO Similar to NESPUG - 5 ways SP can benefit the PMO (20) More from Knowledge Management Associates, LLC More from Knowledge Management Associates, LLC (16) NESPUG - 5 ways SP can benefit the PMO1. 5 Ways SharePoint can Benefit Your PMO
Presented by: Amy Talhouk
November 22, 2011
2. About KMA
• Founded 1995
– 30 employees
– 4 partners, including 2 co-founders
• Roots in academia
• MIT, Harvard, BU
• Principal lines of business:
• Professional Services
– SharePoint Consulting
– SharePoint Managed Services
– Custom Application Development
• Software Product
– Mekko Graphics advanced charting software
• We’ve completed 90+ Projects in the
past year!
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
3. About Me
• KMA Manager focused on Project Management,
Business Analysis and building our PMO
• Boston University School of Management
• BA in Finance
• Masters in Management Information
Systems
• 15 year IT Professional focused in Financial
Services Software Development and Consulting
• Supported and promoted SharePoint and Project
Server in various capacities since 2004
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
4. And most importantly,
I am the mother of twins….
Adam and Abby
Adam and Abby Now
Then
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
5. Agenda
• Why should we care?
• Six stage maturity model relative to 2010
• Leveraging SharePoint 2010's project
dashboards and governance.
• Questions & Answers
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
6. Why should we care?
• Because we all need some help!
– Management
• Process can’t grow to accommodate more demand
• No history of what issues we can learn from
• No common understanding of project constraints (resource, time, cost)
– PM’s
• Too many projects
• Different audiences needing different information
• Don’t know what people are working on, what we can deliver and when
• No two project plans look alike
• Every estimate is different
– Team Members
• Regenerating the same data over and over manually (email a spreadsheet around)
• Don’t know what to work on next
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
7. Six Stage Maturity Model
Portfolio
Management • Formalized project
Planning • Financial approval
management of • Detailed Resource
• Standardized planning, capacity,
maintenance of project activity
Collaboration across multiple and optimized
project
• Web-based plans, tasks, resour projects forecasting
collaboration for ces and schedules • Centralized issue
Tracking project teams on and status reporting
tasks and
• Simple tracking
documents
systems to define
list of active
None projects, shared
folder for
• No systems documents
or
process, no
control over
what
projects are
active
http://bit.ly/6StageMaturityModel
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
8. SharePoint Coverage
Across the Maturity Model
Stage Activities Governance
None • No systems or process, no control over what • None
projects are active
Tracking • Simple tracking systems • SharePoint List
• SharePoint Document
Collaboration • Web-based collaboration for project teams • SharePoint Team Site
on tasks and documents
Planning • Standardized maintenance of project plans, • MS Project 2010
tasks, resources and schedules • SharePoint Team Site
Management • Financial management of project activity • MS Project 2010
across multiple projects • SharePoint Team site
• Centralized issue and status reporting • Custom Dashboard
Portfolio • Formalized project approval • MS Project Server 2010
• Detailed Resource planning, capacity, and • SharePoint 2010
optimized forecasting
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
9. Project Maturity Level - Tracking
• Simple tracking systems
• SharePoint List
• SharePoint Document Library
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
10. Project Maturity Level - Collaboration
• Web-based collaboration for project teams
– SharePoint Teamsite
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
11. Project Maturity Level - Planning
• Standardized maintenance of project
plans, tasks, resources and schedules
– MS Project 2010
– SharePoint Team Site
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
12. Project Maturity Level - Management
• Financial management of project activity across
multiple projects
• Centralized issue and status reporting
– MS Project 2010
– SharePoint Team site
– Custom Dashboard
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
13. Questions and Answers
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
14. Resources - General
• From Microsoft:
– EPM: http://www.microsoft.com/project
– SharePoint 2010 site: http://sharepoint.microsoft.com
– SharePoint Team Blog: http://blogs.msdn.com/sharepoint/default.aspx
– Project Blog: http://blogs.msdn.com/project
• From KMA (www.kma-llc.net)
– Monthly webinars on SharePoint 2010 (EPM, upgrades, etc.)
– White papers, blogs, presentations, news, and events
• User Community
– BASPUG – Boston Area SharePoint User Group – 2nd Wednesday of each
month
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Copyright 2011 © Knowledge Management Associates, LLC. All rights reserved .
Editor's Notes Support for standard methodsProcessAlignmentPortfolio mgtProject mgtMaint strategiesService mgtFinancialAlignment of budget to strategyCoSCoDCoDeliveryMetricsStrategicTacticalFinancialSLASupport for standard methodsCollaborationControlsCommunity NoneNo systems or process, no control over what projects are activeTrackingSimple tracking systems to define list of active projects, shared folder for documentsCollaborationWeb-based collaboration for project teams on tasks and documentsPlanningStandardized maintenance of project plans, tasks, resources and schedulesManagementFinancial management of project activity across multiple projectsCentralized issue and status reportingPortfolioFormalized project approvalDetailed Resource planning, capacity, and optimized forecasting