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Productive Knowledge Work Workshop

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Transcript

  • 1. Productive Knowledge Work Samuel Driessen
  • 2. Introduction
    • myself
    • you
  • 3. How do you get things done?
  • 4. Or is this more like you?
  • 5. Discussion
    • Where do you stand? And why?
      • Are you productive there?
      • Example of (non-)productive behavior?
    • Where do you want to stand? And why?
    • Experience with other productivity methods?
  • 6. Overview & Goal of Workshop
    • introduction to GTD
    • demo GTD
    • apply GTD
    • share productivity tips & tricks
  • 7. Situation
    • Have you learned to be a knowledge worker (2.0)?
      • “… works primarily with information or … develops and uses knowledge in the workplace” (Drucker)
    • Getting (the right) Things Done
      • Productivity = Effectiveness (Doing the Right Things)
      • Performance = Efficiency (Doing Things Right)
  • 8. Productivity methods
    • usually vague
    • not practical
    • not easy
    • not work-private life integrated
  • 9. Basics
    • Get things out of your head…
    • … put them in a trusted system …
    • … so you have them when you need them.
  • 10. Step 1 - A bucket
    • Get everything out of your head
      • books
      • tasks
      • ideas
    • Collect it in a bucket
  • 11. Step 2 - Process Bucket
    • Top down
    • One at a time
    • Don’t put it back
    • First time: Do it in 1 day. Then: Do it daily
    • Is it actionable?
    • Yes?
      • What is the next outcome?
      • What is the successful outcome?
      • Do (< 2min.) - Delegate - Defer
  • 12. Step 3 - Organize
    • No?
      • Trash
      • Archive (reference)
      • Someday/Maybe
    • Yes! Defer!
      • relate to project
      • waiting for
      • calendar
      • task list
        • one list for work and private!
  • 13. Step 4 - Review
    • browse your trusted system
      • Daily
        • calendar
        • task list
        • waiting for
      • Weekly
        • bucket
        • someday/maybe
        • download mind
      • Every now and then
        • higher altitudes
          • 10.000 feet: current projects
          • 20.000 feet: areas of responsibility
          • 30.000 feet: 1-2 year goals
          • 40.000 feet: 3-6 year goals
          • 50.000 feet: life
  • 14. Step 5 - Do
  • 15. GTD flow In-basket What is it? Is it actionable? Do it Delegate it Defer it Waiting Calendar Next actions Projects Projects plans Trash Someday/ Maybe Reference No Yes Yes No <2min .? multistep actions? Stuff
  • 16. Also… 2.0
    • Think outside traditional tools
    • Email is closed
    • New tools are open, transparent, support network effects, sharing, etc.
  • 17. Why focus on email?
    • The primary workplace of a knowledge worker!
      • “Email as a habitat”
  • 18. Tickler system (43 folders)
    • a folder for every day of the month (31)
    • a folder for every month (12)
  • 19. Assignment
    • Apply GTD steps to your work/life
      • step by step, not all at once
      • write plan on one paper
    • Which step do you find the biggest improvement?
    • Which step is the hardest to implement?
  • 20. How I use it?
    • My Bucket
    • Inbox zero
      • touch an email once
      • 2 minute rule
      • drag to calendar
      • make task in Task list (print it)
      • cc in pink
      • internal feeds in Outlook
      • Xobni in Outlook search
      • Waiting for
      • Turn off notification
    • Scan articles I want to keep to pdf (small paper archive)
    • Use an external feedreader Google Reader
  • 21. Share Productivity Tips
    • Write down your own
    • Or: Ask for one
    • Present them to each other
  • 22. Feedback & Follow-up
    • Pass your action plan to a buddy & make appointment
    • GTD Océ community?
    • Profiency training?
  • 23. Giveaways
    • Handout:
    • the GTD workflow
    • the GTD summary
    • Folder Novay productive Outlook use
    • Internet:
    • Business 2.0 article about GTD
    • Wired article about productivity and GTD
    • Video: How does David Allen work ?
    • Video: Inbox Zero at Google by Merlin Mann
    • Video: GTD at Google by David Allen
  • 24.