Productive Knowledge Work Samuel Driessen

Introduction myself you

myself

you

How do you get things done?

Or is this more like you?

Discussion Where do you stand? And why? Are you productive there? Example of (non-)productive behavior? Where do you want to stand? And why? Experience with other productivity methods?

Where do you stand? And why?

Are you productive there?

Example of (non-)productive behavior?

Where do you want to stand? And why?

Experience with other productivity methods?

Overview & Goal of Workshop introduction to GTD demo GTD apply GTD share productivity tips & tricks

introduction to GTD

demo GTD

apply GTD

share productivity tips & tricks

Situation Have you learned to be a knowledge worker (2.0)? “… works primarily with information or … develops and uses knowledge in the workplace” (Drucker) Getting (the right) Things Done Productivity = Effectiveness (Doing the Right Things) Performance = Efficiency (Doing Things Right)

Have you learned to be a knowledge worker (2.0)?

“… works primarily with information or … develops and uses knowledge in the workplace” (Drucker)

Getting (the right) Things Done

Productivity = Effectiveness (Doing the Right Things)

Performance = Efficiency (Doing Things Right)

Productivity methods usually vague not practical not easy not work-private life integrated

usually vague

not practical

not easy

not work-private life integrated

Basics Get things out of your head… … put them in a trusted system … … so you have them when you need them.

Get things out of your head…

… put them in a trusted system …

… so you have them when you need them.

Step 1 - A bucket Get everything out of your head books tasks ideas Collect it in a bucket

Get everything out of your head

books

tasks

ideas

Collect it in a bucket

Step 2 - Process Bucket Top down One at a time Don’t put it back First time: Do it in 1 day. Then: Do it daily Is it actionable? Yes? What is the next outcome? What is the successful outcome? Do (< 2min.) - Delegate - Defer

Top down

One at a time

Don’t put it back

First time: Do it in 1 day. Then: Do it daily

Is it actionable?

Yes?

What is the next outcome?

What is the successful outcome?

Do (< 2min.) - Delegate - Defer

Step 3 - Organize No? Trash Archive (reference) Someday/Maybe Yes! Defer! relate to project waiting for calendar task list one list for work and private!

No?

Trash

Archive (reference)

Someday/Maybe

Yes! Defer!

relate to project

waiting for

calendar

task list

one list for work and private!

Step 4 - Review browse your trusted system Daily calendar task list waiting for Weekly bucket someday/maybe download mind Every now and then higher altitudes 10.000 feet: current projects 20.000 feet: areas of responsibility 30.000 feet: 1-2 year goals 40.000 feet: 3-6 year goals 50.000 feet: life

browse your trusted system

Daily

calendar

task list

waiting for

Weekly

bucket

someday/maybe

download mind

Every now and then

higher altitudes

10.000 feet: current projects

20.000 feet: areas of responsibility

30.000 feet: 1-2 year goals

40.000 feet: 3-6 year goals

50.000 feet: life

Step 5 - Do

GTD flow In-basket What is it? Is it actionable? Do it Delegate it Defer it Waiting Calendar Next actions Projects Projects plans Trash Someday/ Maybe Reference No Yes Yes No <2min .? multistep actions? Stuff

Also… 2.0 Think outside traditional tools Email is closed New tools are open, transparent, support network effects, sharing, etc.

Think outside traditional tools

Email is closed

New tools are open, transparent, support network effects, sharing, etc.

Why focus on email? The primary workplace of a knowledge worker! “Email as a habitat”

The primary workplace of a knowledge worker!

“Email as a habitat”

Tickler system (43 folders) a folder for every day of the month (31) a folder for every month (12)

a folder for every day of the month (31)

a folder for every month (12)

Assignment Apply GTD steps to your work/life step by step, not all at once write plan on one paper Which step do you find the biggest improvement? Which step is the hardest to implement?

Apply GTD steps to your work/life

step by step, not all at once

write plan on one paper

Which step do you find the biggest improvement?

Which step is the hardest to implement?

How I use it? My Bucket Inbox zero touch an email once 2 minute rule drag to calendar make task in Task list (print it) cc in pink internal feeds in Outlook Xobni in Outlook search Waiting for Turn off notification Scan articles I want to keep to pdf (small paper archive) Use an external feedreader Google Reader

My Bucket

Inbox zero

touch an email once

2 minute rule

drag to calendar

make task in Task list (print it)

cc in pink

internal feeds in Outlook

Xobni in Outlook search

Waiting for

Turn off notification

Scan articles I want to keep to pdf (small paper archive)

Use an external feedreader Google Reader

Share Productivity Tips Write down your own Or: Ask for one Present them to each other

Write down your own

Or: Ask for one

Present them to each other

Feedback & Follow-up Pass your action plan to a buddy & make appointment GTD Océ community? Profiency training?

Pass your action plan to a buddy & make appointment

GTD Océ community?

Profiency training?

Giveaways Handout: the GTD workflow the GTD summary Folder Novay productive Outlook use Internet: Business 2.0 article about GTD Wired article about productivity and GTD Video: How does David Allen work ? Video: Inbox Zero at Google by Merlin Mann Video: GTD at Google by David Allen

Handout:

the GTD workflow

the GTD summary

Folder Novay productive Outlook use

Internet:

Business 2.0 article about GTD

Wired article about productivity and GTD

Video: How does David Allen work ?

Video: Inbox Zero at Google by Merlin Mann

Video: GTD at Google by David Allen