The document introduces the Getting Things Done (GTD) productivity method. It discusses how knowledge workers struggle with productivity and outlines the basic 5 steps of GTD: 1) Capture everything, 2) Process and organize items into actionable vs non-actionable, 3) Organize actionable items into lists and projects, 4) Review items regularly, 5) Take action on items. It then provides more details on each step and how GTD can be applied to work and personal life to improve productivity.

1. Productive Knowledge Work Samuel Driessen

2. Introduction myself you

3. How do you get things done?

4. Or is this more like you?

5. Discussion Where do you stand? And why? Are you productive there? Example of (non-)productive behavior? Where do you want to stand? And why? Experience with other productivity methods?

6. Overview & Goal of Workshop introduction to GTD demo GTD apply GTD share productivity tips & tricks

7. Situation Have you learned to be a knowledge worker (2.0)? “… works primarily with information or … develops and uses knowledge in the workplace” (Drucker) Getting (the right) Things Done Productivity = Effectiveness (Doing the Right Things) Performance = Efficiency (Doing Things Right)

8. Productivity methods usually vague not practical not easy not work-private life integrated

9. Basics Get things out of your head… … put them in a trusted system … … so you have them when you need them.

10. Step 1 - A bucket Get everything out of your head books tasks ideas Collect it in a bucket

11. Step 2 - Process Bucket Top down One at a time Don’t put it back First time: Do it in 1 day. Then: Do it daily Is it actionable? Yes? What is the next outcome? What is the successful outcome? Do (< 2min.) - Delegate - Defer

12. Step 3 - Organize No? Trash Archive (reference) Someday/Maybe Yes! Defer! relate to project waiting for calendar task list one list for work and private!

13. Step 4 - Review browse your trusted system Daily calendar task list waiting for Weekly bucket someday/maybe download mind Every now and then higher altitudes 10.000 feet: current projects 20.000 feet: areas of responsibility 30.000 feet: 1-2 year goals 40.000 feet: 3-6 year goals 50.000 feet: life

14. Step 5 - Do

15. GTD flow In-basket What is it? Is it actionable? Do it Delegate it Defer it Waiting Calendar Next actions Projects Projects plans Trash Someday/ Maybe Reference No Yes Yes No <2min .? multistep actions? Stuff

16. Also… 2.0 Think outside traditional tools Email is closed New tools are open, transparent, support network effects, sharing, etc.

17. Why focus on email? The primary workplace of a knowledge worker! “Email as a habitat”

18. Tickler system (43 folders) a folder for every day of the month (31) a folder for every month (12)

19. Assignment Apply GTD steps to your work/life step by step, not all at once write plan on one paper Which step do you find the biggest improvement? Which step is the hardest to implement?

20. How I use it? My Bucket Inbox zero touch an email once 2 minute rule drag to calendar make task in Task list (print it) cc in pink internal feeds in Outlook Xobni in Outlook search Waiting for Turn off notification Scan articles I want to keep to pdf (small paper archive) Use an external feedreader Google Reader

21. Share Productivity Tips Write down your own Or: Ask for one Present them to each other

22. Feedback & Follow-up Pass your action plan to a buddy & make appointment GTD Océ community? Profiency training?

23. Giveaways Handout: the GTD workflow the GTD summary Folder Novay productive Outlook use Internet: Business 2.0 article about GTD Wired article about productivity and GTD Video: How does David Allen work ? Video: Inbox Zero at Google by Merlin Mann Video: GTD at Google by David Allen