Managing your portfolios in a topsy-turvy world webinar Wednesday 6 May 2020 presented by: Iain Fraser The link to the write up page and resources of this webinar: https://www.apm.org.uk/news/managing-your-portfolios-in-a-topsy-turvy-world-webinar/

1. Managing Your Portfolios in a
Topsy-Turvy World
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APM ‘Preparing for Projects in a Post-Pandemic World’ Series.
6th May 2020.© Iain Fraser

2. Todays Topsy-Turvy Themes…
The 3’P’s to Success.
Business Value Management.
Portfolio Management.
Transformation/Change Management.
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3. © Iain Fraser
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Portfolio Delivery Benefits
Purpose
People
Performance
Value
Strategy
Topsy-Turvy Thinking…

4. The 3 P’s to Success
Purpose – vision, purpose, strategic goals & CSF’s, business
objectives, culture.
People – empowerment, new skills, accountability &
responsibility.
Performance – light systems, driving for results, balance of
opex & capex, aligned.
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5. Pro-Active Organisational Governance
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6. P3M Governance Critical Success Factors
Get the culture right (includes VM, goals, purpose).
Re-define authority levels. Empower people!
Integrate portfolio management across the organization.
Have layers of P3M governance but linked to overall.
Go light on the processes. Go lean!
Have an EPMO that’s staffed with the right capability.
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7. Why Business Value Management?
 Performance Evidence
 VUCA world
• Geo-political
• Globalisation
• Environmental
• Technology
 Stakeholder expectations
 Funding restrictions
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8. Continuum of Investment
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Topsy-Turvy
or
Balanced?

9. Value Aspects
 Value to Customers
 Value to Staff & Brand
 Strategic Value
 Financial Value
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 Inherent
 Added
 Innovative
 Now
Value Types
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10. Value Management Framework…
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Input
Sources
Feedback
Loops
Concept Development
Value
Engineering
Value
Planning
Value
Strategy
Value
Delivery
Value
Capture
Design Delivery
Operations &
Maintenance
Strategy
Planning
Portfolio
Planning
Program of Work &
Project Outputs
Benefits
Realization
© Iain Fraser
Source: ‘The Business of Portfolio Management – Boosting Organizational Value’. Iain Fraser

11. VM in a Portfolio Mgmt Environment
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12. The Rise of Portfolio Management
Holistic view of organisation.
Blend of capex and opex.
Links strategic goals with business implementation objectives.
Much different from program of work and project mgmt.
Seen as highly suitable to combat the VUCA world.
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13. The Pivot Model
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Deliver Programs
of Work &
Projects
Set
Strategic Goals
Formulate Value Portfolios
Conduct Programs of
Work & Operations
Develop Programs & Plans
Measure, Forecast, Report, & Adjust
Ideas &
Drivers
Goals &
Objectives
Progress
& Results
Plan & Deliver
Value
Confirm
Value

14. Major Benefits of Portfolio Mgmt
 Faster implementation of strategy - via improved prioritization, focus, and
coordination.
 Value gain - via reduced cost, improved efficiency, greater return on investment,
brand enhancement, happy staff & clients.
 Efficient organisational change – streamlined framework for change.
 Increased understanding and accountability, control and monitoring of
initiatives undertaken by the organisation.
 Opportunity to have mix of short term and longer-term initiatives balanced with
risk and investment type.
 Others?
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15. Techniques & Tools for Portfolio Mgmt
 Investment Complexity Assessment
 Decision-making tools
 ERP software
 EAM software
 Portfolio Mgmt software
Not ‘Project Portfolio Mgmt’ software.
Not spreadsheets.
Not ‘Book of Theory’ or ‘Book of Rules’.
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16. Portfolio Management Reporting
Reporting pertaining to each portfolio performance and is tightly linked
with other organisational reporting.
 Strategic goal advancement
 Business objectives progression
 Program of work & project progression
 Asset maintenance and development
 Risk profile
 Resource capacity & capability
 Financial reporting
 Key indicators that determine balance and content of portfolio.
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17. Portfolio Management Success Factors
 Influence the organisations vision, purpose, goals and objectives.
 Consider all the organisations work – both capex and opex.
 Use a value management framework to determine content.
 Establish CSF’s & plan towards achievement of objectives via portfolios.
 Consider organisational capabilities and capacity.
 Further change the organisation as necessary.
Keep it scalable, light and inclusive.
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18. Transformational/Change Steps
1. Change the organisation – ‘Age of Simplification’.
2. Adopt philosophy around ‘3P’s to Success’.
3. Operate on elements of value management, portfolio
management within matrix structure.
4. Pivot on vision, purpose, strategic goals, business objectives
and integration.
5. Balance risk with opportunity via the Continuum of Investment.
Become a Value Amplifier! 18© Iain Fraser
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19. Key Points…
 Portfolio management is still about ‘doing the right things’.
 Strategic alignment is central to success.
 Portfolio Mgmt needs a Value Management Framework.
 Key executive support & culture are crucial.
 P3M Governance is an accountability framework for effective decision making.
 Appropriate tools and their effective use are essential.
 The role and focus of portfolio managers is very different from program of work
and project managers.
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S

20. Thank-you!
20© Iain Fraser
• iain.fraser@jacobite.co.nz
• www.jacobite.co.nz
• Linked-In – Jacobite Consulting