Would you like to learn how to create effective meeting invitation and build the agenda you might be interested in this video. Would you like to learn more - please check out my course "How to be smart about leading the meeting to drive results" on Udemy. And make sure to take advantage of 90% off coupon by clicking the link below or using coupon STYTB90. https://www.udemy.com/how-to-be-smart-about-leading-the-meeting-to-drive-results/?couponCode=STYTB90

1. How to have productive meetings to drive results
© Vadal Media Group LLC, 2017 Prepared by Vadim Mikhailenko SoftSkillsTrainingHQ.com

2. Agenda
• Building agenda
• Set goals and objectives
• Socialize the topic before the meeting
• Invite the right audience
• Small talk
• Why is it important to be respectful
• Capture action items
• Follow up

3. Challenges with non-Productive Meetings
• Ineffective use of time
• Drag on productivity
• Negative mood in the
office – could be
contagious

4. Building agenda for meetings
• Do you research
• Seek inputs from
others
• Put most important
topics first on the
agenda

5. Be respectful to everyone
• Let people speak up their
mind
• Try to understand others
• Make sure discussion stays
around the issue, not around
personalities
• Healthy dialog, nit accusatory
one

6. Why it is always good to start with the small talk?
• Helps you to learn about
others
• Helps establish connection
and build comfort
• Better understand other
people and what is
important to them

7. Different types of meetings
• Share information
• Gathering inputs for
decision making
• Making a decision

8. What can you do to make meetings more
effective
 Efficient vs Effective
 Set goals and objectives for
the meeting
 Create the agenda and
allocate time for discussion
 How do your goals match
other participants goals.
What are their interests from
the discussion.

9. Socialize the topic before the meeting
• Who are the decision makers?
• How can they benefit
• Why should they participate
and weight on the decision one
way or the other?

10. Invite the right people to the meeting
 Identify key stakeholders
that are impacted
 Invite SMEs that can help
answer questions quickly
 Try to limit number of
participants to have
productive discussion

11. What is the right duration for the meeting
Shorter is always better
• Tip: Bring one page objective
documents and visual
diagrams
• Tip to make it shorter: Get
agreement on the important
items and postpone
discussion of details for later

12. Keep everyone engaged during the discussion
 Make first topic “Lets review and
discuss the agenda, before we
start
 Observe mood of the participants
 Pay attention on how people
spend their time during the
meeting
 Do something different, if you
think attention to the topic is lost

13. Picking the right time and media for the meeting
 Don’t be quick to call the
meeting
 What is the right time of the
day for the discussion
 What is the best day of the
week for the discussion
 Planning and getting feedback

14. Help others to get prepared
 Make subject clear and
publish objectives and agenda
 Share documents in advance
 Approach people and discuss
informally, prior to the
meeting
 Include links or documents
into the meeting invite

15. Defining the next steps
• Recap the results of the
discussion
- List action items
- Define next steps

16. Follow up
• Keep the conversation
going via email
• Follow up with people
that took action items
• Provide updates to the
group on the current
status

17. • Experienced Consultant,
Educator and Family Man
• Passionate about working
with people to help them
grow personally and
professionally
• Tries new approaches
himself and share with you
what works
About Vadim Mikhailenko

18. • Subscribe to my YouTube Channel: Soft Skills Training
• Like my FaceBook Page: Soft Skills Training with
Vadim Mikhailenko
• Join my email list at SoftSkillsTrainingHQ.com
• Check out my other training courses
• Please leave a review – I read all of them and it keeps
me motivated and helps me with new course ideas
Thank you for your interest

19. Would you like to learn more – please check out my
course on Udemy – “How to be smart about
leading the meeting to drive results“. And make
sure to take advantage of 90% off coupon by
clicking the link below or using coupon STYTB90.
Meetings are not supposed to be boring,
ineffective, dreadful or pointless so enroll today
and start having meetings that you will love and
enjoy!
Would you like to learn more