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Meeting Manners and Parliamentary Procedure
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Meeting Manners and Parliamentary Procedure

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Parliamentary Procedure - using it to effectively manage meetings.

Parliamentary Procedure - using it to effectively manage meetings.

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  • Transcript

    • 1. Parliamentary Procedures Effective Meeting Skills
    • 2.
      • Unmanaged meeting problems will result in wasted time, frustration, and a general dread of attending meetings in which these problems occur unchecked.
    • 3.
      • Productive meetings are the responsibility of everyone, not just the formal leader.
    • 4.
      • Parliamentary Procedure (rules) provides formal, well-defined structure for groups.
    • 5.
      • Parliamentary Procedure (rules) provides formal, well-defined structure for groups.
      • Robert’s Rules of Order used by estimated 80% of organizations, government bodies and associations.
    • 6.
      • Parliamentary Procedure (rules) provides formal, well-defined structure for groups.
      • Robert’s Rules of Order used by estimated 80% of organizations, government bodies and associations.
      • Sturgis Standard Code of
      • Parliamentary Procedure , used by
      • about 15% of groups (particularly
      • physicians and dentists).
    • 7.
      • Parliamentary Procedure (rules) provides formal, well-defined structure for groups.
      • Robert’s Rules of Order used by estimated 80% of organizations, government bodies and associations.
      • Sturgis Standard Code of Parliamentary Procedure , used by about 15% of groups
      • Unions and legislatures sometimes
      • use others.
    • 8.  
    • 9.  
    • 10.
      • Robert’s Rules help advance the decision-making process.
    • 11.
      • Robert’s Rules help advance the decision-making process.
      • Robert's 'Rules of Order' are the rules of a fight; they are intended to prevent unfair advantage and to give the minority a fighting chance.
    • 12.
      • Robert’s Rules helps advance the decision-making process.
      • Use them whenever a meeting mangler
      • threatens to derail a meeting.
    • 13.
      • Robert’s Rules helps advance the decision-making process.
      • Use them whenever a meeting mangler
      • threatens to derail a meeting.
    • 14.
      • Robert’s Rules helps advance the decision-making process .
      • Use them whenever a meeting mangler
      • threatens to derail a meeting.
    • 15.
      • Robert’s Rules helps advance the decision-making process.
      • Use them whenever a meeting mangler
      • threatens to derail a meeting.
    • 16.
      • Robert’s Rules helps advance the decision-making process.
    • 17.
      • Robert’s Rules helps advance the decision-making process.
    • 18.
      • Robert’s Rules helps advance the decision-making process .
        • Agenda Setting
    • 19.
      • Robert’s Rules helps advance the decision-making process.
        • Agenda Setting
        • Order of Business
    • 20.
      • Robert’s Rules helps advance the decision-making process.
        • Agenda Setting
        • Order of Business
        • Protecting minority views
    • 21.
      • Robert’s Rules helps advance the decision-making process.
        • Agenda Setting
        • Order of Business
        • Protecting minority views
        • Nearly every meeting possibility.
    • 22.  
    • 23.  
    • 24.
      • Committee reports are often for information only.
      • In such instances, no motion is necessary following the report.
    • 25.
      • Motion not always needed.
      • A motion “to adopt” or “to accept” a report is appropriate when the report is to be published in the name of the organization.
    • 26.
      • On the other hand, the reporting member should end by making a motion if the committee has a specific recommendation for action.
    • 27.
      • The Treasurer’s Report
      • In contrast to common practice, treasurers’ reports seldom require action .
    • 28.  
    • 29.  
    • 30.
      • The motion to close debate is just another motion.
      • A person wanting to close debate must be recognized by the chair. “The Previous Question” requires a second.
      • While the motion to close debate is not debatable, a two-thirds vote is required.
      • Only the assembly decides when to end debate.
    • 31.  
    • 32.  
    • 33.
      • Many matters can be resolved through “general consent” or “unanimous consent.”
      • Under this method, the presiding officer asks ,
      • “ Is there any objection to . . . ?” For example, “Is there any objection to ending debate?”
      • If no one objects, debate is closed . * If a member objects, the matter should be resolved with a motion and vote.
    • 34.  
    • 35.  
    • 36.
      • The chair is the servant of the assembly, not its master. Put another way, the chair can only get away with what the assembly allows. 
      • During a meeting any member can raise a “Point of Order” if it is believed that the rules of the assembly are being violated. This motion can interrupt a speaker and does not require a second.
      • The Chair must now rule on the Point of Order. If the Chair doesn’t know how to rule, the question can be submitted to the assembly for a vote.
    • 37.
      • The chair can only get away with what the assembly allows. 
      • If a member is not happy with the Chair’s ruling, any two members can Appeal from the decision of the chair .
      • By one member making and another members seconding the Appeal, any question of parliamentary law can be taken from the chair and given to the assembly for decision.
      • The assembly is the ultimate decider of procedural questions during a meeting.
    • 38.
        • Informal Meetings
      • Members are not required to obtain the floor and can make motions or speak while seated.
      • Motions need not be seconded.
      • There is no limit to the number of times a member can speak to a question
      • Motions to close or limit debate are generally not used.
      • The chair usually can make motions and vote on all questions.
    • 39.
      • Members must be recognized by the presiding officer before speaking.
      • Members are to identify themselves before speaking, particularly in large assemblies where a microphone is required.
      • A motion to take action must precede any discussion of an issue.
      • Motions must be proposed, considered, and disposed of in a priority of order known as precedence.
      • Motions must be seconded.
      • Members may not speak a second time on a motion until all who wish to speak a first time have spoken
      • Members may only speak to a specific motion twice in one day.
      • The presiding officer does not participate in debate.
    • 40.
      • Summary of Steps in Handling a Motion
      • 1. A member rises and addresses the presiding officer.
      • 2. The presiding officer recognizes the member.
      • 3. The member states the motion.
      • 4. Another member seconds the motion.
      • 5. The presiding officer restates the motion, thus placing it before the assembly for consideration.
      • 6. The assembly may discuss the motion if it is debatable and amend the motion if it is amendable.
      • 7. The presiding officer takes the vote.
      • 8. The presiding officer announces the result.
    • 41.
        • Appoint a “parliamentarian”, if you don’t yet have one. He or she is responsible for “checking the rulebook” if necessary, having a copy of the bylaws and Robert’s Rules always at the ready. An alternate member is a good choice for this position.
    • 42.  
    • 43.  
    • 44.  

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