Roberts Rules Of Order 42610


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Roberts Rules Of Order 42610

  1. 1. Roberts Rules of Order<br />A crash course<br />1<br />
  2. 2. Who was Robert?<br />U.S. Army Major Henry Martyn Robert (1837–1923 )<br />Rules are based loosely on the rules of the U.S. House of Representatives<br />2<br />
  3. 3. Robert’s Rules<br />Robert’s Rules provide for fair and orderly meetings and promote the rights of: <br />The majority to decide <br />The minority to be heard <br />Absent members to be protected <br />3<br />
  4. 4. How formal should you be?<br />The group should decide based on:<br />The size of the group<br /> The purpose of the meeting<br /> Make the rules work for your organization<br />Parliamentary law should be the servant, not the master, of the assembly.<br /> - Henry M. Robert Parliamentary Law, p. 151 <br />4<br />
  5. 5. Hierarchy of Governing<br />Organizations are governed by<br />Applicable state and federal laws<br />Organization’s Constitution<br />Bylaws<br />Parliamentary authority<br />5<br />
  6. 6. Bylaws and Roberts Rules<br />Bylaws are rules set by an organization to<br />define the structure of an organization.<br />describe the rights and responsibilities of members.<br />describe the group's decision-making process.<br />6<br />
  7. 7. Bylaws and Roberts Rules<br />Bylaws<br />Contains rules that cannot be suspended and cannot be changed at a single meeting<br />Can be amended with previous notice and a two thirds vote.<br />The faculty’s bylaws name Robert’s rules as our parliamentary authority.<br />7<br />
  8. 8. Basic Rules<br />All members are equal and have equal rights<br />To attend meetings<br />To make motions<br />To debate<br />8<br />
  9. 9. Meetings<br />“People who enjoy meetings should not be in charge of anything.”<br />Thomas Sowell<br />9<br />
  10. 10. Roles of the officers<br />Presiding Officer<br />Calls the meeting to order<br />Announces the business before the assembly<br />Determines the presence of a quorum<br />10<br />
  11. 11. Roles of Officers<br />Presiding Officer<br />Recognizes members entitled to the floor<br />Processes motions<br />Rules on points of order<br />Conducts meetings in a fair and impartial manner<br />11<br />
  12. 12. Roles of Officers<br />Secretary<br />Works with the president to prepare the agenda<br />Distributes the agenda<br />Keeps notes of what occurred at the meeting<br />Prepares and distributes minutes<br />12<br />
  13. 13. Role of Officers<br />Parliamentarian<br />Provides advice to the presiding officer on matters of procedure<br />Has a duty to maintain a position of impartiality<br />13<br />
  14. 14. Basic Rules<br />A quorum must be present to do business<br />If a quorum is not present the only business that can be conducted is <br />To set the next meeting. <br />To adjourn the meeting<br />To recess the meeting<br /> <br />14<br />
  15. 15. Agenda<br />Roberts order of business:<br />Reading and approval of minutes.<br />Reports of officers and standing committees.<br />Reports of ad hoc committees<br />Unfinished business <br />New business<br />15<br />
  16. 16. Order of business<br />If minutes have been sent to members, no need to read them.<br />They can be approved by general consent<br />16<br />
  17. 17. Order of business <br />Reports from Committees<br />If reports are distributed ahead of time, the presiding officer can simply ask if there are any additions. If not, the meeting can move on.<br />“The ideal committee is one with me as the chairman, and two other members in bed with the flu”<br />Lord Milverton<br />17<br />
  18. 18. Order of business<br />But -<br />Any motions from a committee report should be taken up immediately.<br />18<br />
  19. 19. Order of business<br />Unfinished business<br />Items on the agenda of the previous meeting that were postponed<br />An item that was laid on the table at the current or previous meeting.<br />19<br />
  20. 20. Motions<br />A formal proposal by a member that the assembly take a certain action <br />Business is brought before an assembly by the motion of a member <br />Basic form is a main motion <br />20<br />
  21. 21. Motions<br />Member makes the motion <br />Uses the word "move" <br />21<br />
  22. 22. Motions<br />Another member seconds the motion <br />Not required for motions from committees which are considered seconded<br />22<br />
  23. 23. Motions<br />Prior to the chair stating the question, the motion can be amended <br />By same maker, seconder must agree <br />By another member, second is not necessary if maker accepts<br />23<br />
  24. 24. Motions<br />The chair "states the question" <br />Ensures clarity by re-stating the motion <br />Only the chair can place business before the assembly <br />24<br />
  25. 25. Motions<br />Once the question is stated, the motion is pending and open to debate <br />At this point, the motion belongs to the assembly<br />And only the assembly can modify it <br />25<br />
  26. 26. Motions<br />Maker of motion has the right to speak first <br />Chair assigns floor <br />26<br />
  27. 27. Debating Motions<br />One question at a time and one speaker at a time.  <br />The first person to seek recognition of the presiding officer should speak first<br />  <br />27<br />
  28. 28. Debating Motions<br />Comments should be directed to the chair. <br />Avoid directing comments to other members. <br />Avoid personal comments.<br />Be courteous<br />28<br />
  29. 29. Debating Motions<br />Anyone who has not spoken gets recognized before anyone who has.<br />It is good practice to alternate sides.<br />No member may speak more than 2 times on a motion. <br />Speeches limited to 10 minutes!<br />29<br />
  30. 30. Debating Motions<br />Main motions must receive full debate <br /> To close debate<br /><ul><li>Move the previous question
  31. 31. Move to end debate at a certain time</li></ul> or<br /><ul><li>Move to limit the length of speeches</li></ul>30<br />
  32. 32. Limiting Debate<br />Motions to limit debate<br />Require two thirds vote because they suspend the fundamental right of every member<br />31<br />“It is better to debate a question without settling it than to settle a question without debating it.”<br />Joseph Joubert (1854-1824)<br />
  33. 33. Voting<br />Voting<br />General consent – “If there is no objection..”<br />By voice, show of hands, rising vote, ballot , roll call<br />32<br />
  34. 34. Voting<br />If there is even one objection to a vote by unanimous consent, there must be a formal vote.<br />33<br />
  35. 35. Voting<br />Roberts says –<br /> a majority vote is a majority of voting members.<br />34<br />“Whenever you find yourself on the side of the majority, it is time to pause and reflect.”<br />Mark Twain<br />
  36. 36. Voting<br />A majority is more than half. If the vote is a tie, the vote fails.<br />35<br />
  37. 37. Voting<br />Chair announces result <br />"Carried," or "adopted" <br />"Lost," or "rejected" <br />36<br />
  38. 38. Motions<br />Once a decision made, an identical motion must not be brought forward at the same meeting <br />37<br />
  39. 39. Types of Motions<br />Main Motion<br />Subsidiary Motions<br />Incidental Motions<br />38<br />
  40. 40. Motions<br />Main motions <br />Can be made only when no other motion is pending <br />Only one main motion at a time <br />39<br />
  41. 41. Subsidiary Motions<br />Subsidiary motions help deal with the main motion<br /><ul><li>Amend it
  42. 42. Limit or extend debate on it
  43. 43. Refer it
  44. 44. Postpone it
  45. 45. Kill it</li></ul>40<br />
  46. 46. Incidental Motions<br />Point of Order<br />Are the rules being followed?<br />Suspend the rules<br />Does what you’re doing violate your own rules?<br />Division of the question<br />Can parts be voted on separately?<br />41<br />
  47. 47. Mistakes to avoid<br />Lay on the table vs. postpone to a certain time<br />Call the question<br />Friendly Amendment<br />42<br />
  48. 48. Lay on the table<br />The motion to lay on the table is used when you have sudden unexpected business to deal with.<br />Needs a motion to bring back<br />43<br />
  49. 49. Postpone to a certain time<br />Used if more time is needed to make a decision<br />Automatically comes up as an item of unfinished business at the next meeting<br />44<br />
  50. 50. Call the question<br />Speaker must be recognized by the chair<br />Needs a second<br />Requires a 2/3 vote<br />45<br />
  51. 51. Friendly Amendment<br />Who owns the motion?<br />Once the chair states the motion and debate begins, the assembly owns the motion.<br />Only the assembly can amend the motion through majority vote<br />46<br />
  52. 52. Point of Order<br />Any member may call a point of order when he believes someone is acting improperly <br />Must happen when the violation occurs<br />47<br />
  53. 53. Robert says ---<br />a violation never challenged is never a violation.<br />48<br />
  54. 54. Can’t Remember the Rules?<br />Ask yourself ---<br />What is the fairest thing to do to protect the rights of all members?<br />Roberts Rules promote fairness<br />49<br />
  55. 55. Can’t Remember the Rules?<br />What is the most logical thing to do to solve the problem?<br />Roberts Rules are very logical<br />50<br />
  56. 56. Can’t Remember the Rules?<br />What is the most efficient thing to do to accomplish the groups goals?<br />Roberts rules promote efficiency<br />51<br />
  57. 57. Sources<br />Kline, Charles. ROBERT, HENRY MARTYN (1837–1923). The handbook of Texas online.<br />Robert, H.M. (1981). Robert’s Rules of Order Newly Revised. Glenview, IL: Scott, Foresman and Company.<br />Sylvester, N. (2004) . The Complete Idiot’s Guide to Robert’s Rules. New York, NY: Alpha.<br />52<br />