Parliamentary procedure is a set of rules for conducting meetings that allows all members to participate and make decisions. A motion is a proposal for the group to take action on an issue. A quorum, the minimum number of members required to be present, must be met before business can be conducted. The chairperson facilitates the meeting by recognizing speakers and enforcing rules, while the secretary takes notes. Key parts of a meeting include calling it to order, taking roll call, presenting business, making and seconding motions, seeking general consent from members, and adjourning.

1. Parliamentary Procedure also called rules of order

2. Parliamentary Procedure a set of rules for conduct at meetings that allows everyone to be hear and to make decisions.

3. Motion a proposal that the entire membership takes action or stands on an issue.

4. When one makes a motion, he is just proposing an idea or suggestion for the group to take action.

5. Quorum is the minimum number of members who must be present for business to be transacted.

6. Once a quorum is present, the meeting and business may proceed. Quorum refers to the number of members present , not to the number of members voting.

7. Roles and Positions

8. A. Chairperson is the facilitator of the meeting. keeps the meeting moving along through the agenda

9. recognizes people to speak enforces the rules of the meeting

10. B. Secretary takes notes of the meeting, and sometimes distributes them.

11. Parts of the Meeting and Sample Expressions

12. A. Call to Order The chairman would say, “The meeting will now please come to order .”

13. B. Roll call secretary may call the names of the members

14. C. Business The chairman will present and give a brief description of the agenda .

15. “ First in our agenda for today is the election of officers…”

16. “ If there are no clarifications regarding this matter, then we shall proceed now to our business at hand. The table is open for the nomination of candidates for the president position.”

17. D. Motion members now will propose their own candidate .

18. Member 1 “ I respectfully nominate Joshua Odom to be our president.”

19. Member 2 “ I move that the nomination for the position of president be closed.”

20. a member needs to second the motion after it has been made by someone else. E. Seconding the motion

21. “ I second the motion.”

22. F. General Consent Motion the chairman acknowledges the motion and asks for the members’ choice . the chairman announces the result .

23. “ Who is in favor of Joshua Odom?”

24. G. Announcement any group member can make announcement to everyone.

25. H. Adjournment This is the end of the meeting . If less formal, the chairman will just say, “If there is no further business, the meeting is adjourned.”