My first time drafting an agreement, that was many years ago. It was made for fun and for AIESEC use only. Sharing with you my dear readers who may find it useful. Feel free to connect with me at maxermesilliam@gmail.com.

1. AIESEC in Malaysia
No. 74, Jalan Universiti, Seksyen 13, 46200 Petaling Jaya, Selangor, Malaysia
T: (60)3 7966 0721 | W: www.AIESEC.my
AIESEC
AIESEC Experience Agreement
Upon valuable consideration and mutual promises, the Incoming
Exchange of the Local Committee named below as "Partners" hereby
covenant and agree to be bound to the following as their AIESEC
EXPERIENCE PARTNERSHIP AGREEMENT(this "Agreement") dated
this day of , 2012 for AIESEC Experience through AIESEC
Experience Programmes.

2. AIESEC Exchange Partnership Agreement 2 | P a g e
AIESEC PARTNERSHIP AGREEMENT
The partnership agreement tied between Local Committee of _________, AIESEC in
________ & Local Committee of University of Malaya, AIESEC in Malaysia. The ICX
represents the host LC, is known as Partner in the following agreement whereas OGX
represents the Sending LC, and hereby agrees to abide by the terms stated below.
ARTICLE 1: PURPOSE/PREFATORY
Section 1.01. AIESEC 2015. This partnership is committed to deliver the essence of
AIESEC 2015 product, which is the AIESEC Experience to every exchange participant
(EP).
Section 1.02. Realization Goal. This partnership would enable both ICX (host LC) &
OGX (Sending LC) to achieve higher number of realizations, thus generating
incomes to respective Local Committee.
Section 1.03. EP’s Experience. This partnership aims at enhancing EP’s learning
experiences and ensures his/her safety all the time. The said EP may be enrolling in
Global Community Development Programme (GCDP) or Global Internship
Programme (GIP).
Section 1.04. Areas of Cooperation. This partnership covers Exchange Programme &
CEEDership.
Section 1.05. Term. The Partnership Agreement is valid for 24 months, equivalent to
2 years only.
Section 1.06. IXPQS

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ARTICLE 2: AREAS of COOPERATION
Section 2.01. Responsibilities of the Partner, Host LC
(i) Pre-internship
 Provide promotional materials such as flyer or booklet. The promotional
materials should at least clearly illustrate the COUNTRY, TYPE of
INTERNSHIP and TN ID of the TN opportunities that are available round the
year.
 TN opportunities can be divided 2 major types of internship namely, GCDP
and GIP. In addition, the GCDP is further classified into 5 categories namely,
Cultural Understanding, Social Development, Environmental Sustainability,
Teaching a Language & HIV/AIDS whereas the GIP is further divided into 2
categories namely, Management Traineeship (MT) & Technical Traineeship
(TT).
 The promotional materials of the TN opportunities are recommended to be
attached in PDF format and sent to the Vice President and Directors of
Outgoing Exchange.
 Host LC gives the partner’s EPs the priority if in the case of limited placement.
 For GCDP, NO TN fee should incur to the EPs.
 The Host LC, who is the Sending LC’s partner, must keep the Sending LC
abreast of the AVAILABILITY, ACCOMMODATION & FOOD PROVIDED,
STARTING & ENDING INTERNSHIP DATE, MINIMUM & MAXIMUM
DURATION of INTERNSHIP, & JOB DESCRIPTION offered by the Host LC if
the TN Form uploaded on myaiesec.net is not updated yet. Otherwise, all the
information found in the TN Form would be deemed correct.
 The Host LC is assumed to perform its ICX services & routines to ensure the
EP’s satisfactoriness. The services include: (a) delivering reception plan
according to the expectation set between you & the EP from Sending LC (b)
providing the experience in accordance with the job descriptions, unless the
Host LC is informed of the changes prior to exchange (c) providing visa, work
permit and tax support during internship (d) providing EPs the support in
solving other logistical requests such as fixing/buying things, etc (e) offer the
opportunities to the EPs to get involved in AIESEC in Host LC activities, as
well as cultural and community based activities outside AIESEC? (f) the TN
Manager is responsible and keep close contact with the EP (g) ensure EP’s
safety (h) respect the EP
 The TN Manager has the responsibility to entertain any form of questions
from the EP.
 The TN Manager and EP Manager should work closely by providing each
other the required information & supporting documents to ensure a smooth
matching process.

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 For GIP, the Host LC, which is the Partner, should advise the Sending LC on
the strategies to increase the EP’s chance of securing a placement in the
desired company.
 The Hosting AIESEC has the responsibility to inform the Partner, Sending LC
if there are any political upheavals or disease outbreak happening in the
country.
(ii) During Internship
 The TN Manager should keep in touch with the EP, & should be able to
provide updates of the EP’s progress or status when requested by the EP
Manager.
 The Host LC is held responsibility to the quality of the TN.
 EMERGENCY. Should any emergency cases such as health problems or
family matter happened to the EP that require him/her to return to the
Sending country immediately, the Host LC must inform the Sending LC &
facilitate the EP to return.
(iii) Post-Internship
 EP will rate the service and quality of the experience provided by Host LC
through a EP Survey.
Section 2.02. Responsibilities of the Sending LC
(i) Pre-internship
 The Sending LC shall give the Partner the first priority in promoting the
projects or TN opportunities offered in the event of X! Fair & printing
flyers/promotional materials on behalf of the Partner, Host LC.
 The Sending LC shall select the EP that fit your programme in terms of
interest, type of internship, duration, internship starting date and ending date
& academic background (if any). The selection process is done through a well
regulated Exchange Participant Review Board (EPRB) to cater for your project.
 The Sending LC shall give full cooperation to the Partner in assisting the EP’s
matching process. Any supporting documents, resume, Job Questionnaire
form (EP_JQ), application form, EP’s details or proof of AIESEC Membership
or Student will be given to the Partner upon request.
(ii) During Intership
 EP Manager from Sending LC shall keep close contact with the TN Manager
from Partner’s side to track EP’s status.
 For GIP, the EP shall comply with the rules and regulation of the companies
and the terms and conditions found inside the GIP Contract provided by the
Host LC. The Sending LC shall has no right to interfere with decision of the
Host LC taken on the EP, provided if the EP has agreed and signed the
contract with you, the Host LC.

5. AIESEC Exchange Partnership Agreement 5 | P a g e
(iii) Post-Intership
 The Sending LC shall give the EPs who have completed the whole course of
the internship an Evaluation Form to obtain their responses and feedbacks
regarding to the exchange programme. The Evaluation Form is used to gauge
the quality of the TN and service provided by the Host LC, thus the outcome
of the Evaluation Form would serve as an indicator to the level of the
performance of Host LC. Sending LC will send back the result to Host LC
within 2 months starting from the ending date of the internship.
 Article 7.6 of International Exchange Policy is abide by the Sending LC.
ARTICLE 3: CULTURAL ENVOY for EXCHANGE DEVELOPMENT (CEED)
Section 3.01: CEEDERSHIP. The Sending LC would like to take one step forward to
form a better relationship between the Partner(s), the Host LC through
CEEDERSHIP. The Host LC is believed to able be benefited from the CEED’s
experience & knowledge with the members of Host LC, and complete X + L and
further enhance his/her AIESEC Experience. Depending on the Partner’s need to
have a CEED from us, the Sending LC is looking forward for any possible
CEEDERSHIP available in your LC.
ARTICLE 4: EVALUATION FORM for INTERN
Section 4.01. Evaluation Form. The Evaluation Form for Intern is also known as EP
Survey and is a document of Sending LC. This form is given to EP who has
completed the internship programme by Sending LC as a mean to get feedback from
the returning EPs. The Evaluation Form has 4 parts, namely A. One Month
Evaluation, B. Midterm Evaluation, C. End-Term Evaluation & D. Post Internship
Evaluation. This document is shared with the Host LC which is in partnership with
Sending LC. HOWEVER, the Evaluation Form can only be viewed by the Host LC,
but not to edit the contents. If the Host LC wishes to correct, change or edit the one
of the contents inside the Evaluation Form, the Host LC needs to write to the Sending
LC.
ARTICLE 5: COMMUNICATION

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Section 5.01. Communication tool. The communication tool used is email.
Section 5.02. Reply. Sending LC and Host LC are encouraged to reply each other
email within 48 hours, equivalent to 2 days.
ARTICLE 6: ACKNOWLEDGEMENT to SUCCESSORS
Section 6.01. Acknowledgement to successor. Section 6.01 only applicable when there
is a change in the administrators and the expiry date of the agreement which is
agreed earlier is not yet exceeded. The previous Vice President of ICX or person-in-
charge has to inform the successor about this agreement. At this point, the newly
elected leader may choose to bound by the terms of the agreement. Otherwise, please
refer to Section 8.02 for clarification.
ARTICLE 7: ADMISSION of NEW PARTNERS
Section 7.01. Admission of new partners. Sending LC welcomes extended partnership
with other Host LC, however the interested Organization, which is represented by
ICX of the LC, should write an email to the Sending LC. Similarly, the newly arrived
partner needs to sign the agreement.
Section 7.02. Bound by Agreement. Before any AIESEC organization is admitted as a
partner to the Partnership, that AIESEC entity, represented by the ICX, shall agree in
writing to be bound by all of the provisions of this Agreement, and any amendment
hereof.
ARTICLE 8: WITHDRAWAL & REMOVAL of PARTNERS
Section 8.01. Failure to Perform. A Partner may be involuntarily removed from the
Partnership only under either of the following circumstances: (1) The Partner has not
substantially performed the promised services, and a Supermajority vote of the
Sending LC votes affirmatively for removal or (2) an accumulation of EPs’ negative
feedback (refer to EP Evaluation Form) on the service and the quality of the project
provided for 2 consecutive exchanges in the Host LC which is the Partner.

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Section 8.02. Withdrawal. Partners shall have the unilateral right to resign or
withdraw from the Partnership. A Partner is required to give thirty (30) days written
notice to each of the other Partner to initiate withdrawal from the Partnership. In this
notice, the withdrawing Partner shall state an effective date for the withdrawal of
Host LC and said date must be at least thirty (30) days.
ARTICLE 9: TERMINATION of AGREEMENT
Section 9.01. Termination. The agreement shall be terminated if one or both of the
partners fail to comply with the terms stated.
ARTICLE 10: AMENABILITY of the CONTRACT
Section 10.01. Amenability. The terms of the Exchange Partnership Agreement are
subject to change if both Partners reach a consensus to adhere to this section.
The AIESEC Exchange Partnership Agreement is carefully perused, agreed and
signed.
The Sending LC, The Host LC,
___________________ _____________________
VP OGX 2011/2012 <Position>

8. AIESEC Exchange Partnership Agreement 8 | P a g e
LEE CHIA CHUN <Name>
LC University Malaya <LC>
AIESEC in Malaysia <MC>
Date: Date: