Presentation from JIBS/ShERIF event July 2016

1. Library
Services
Navigating the scholarly communications
workflow: supporting researchers at
Imperial College London Library
JIBS conference, Friday 8th July
Ruth Harrison, Head of Scholarly Communications
Management
r.e.harrison@imperial.ac.uk
@ruthej

2. Today
Our research support services:
• open access publishing
• research data management
• education
Challenges delivering those services:
• funders
• researchers
• administration
• metadata

3. Imperial College London
Nine London campuses
Faculties of Engineering,
Medicine, Natural Sciences
and the Business School
Ranked 3rd in Europe / 8th in the
world (THE 2015-16 rankings)
Net income (2014): £969m, incl. £428m research grants and contracts
15,000 students, 8,000 staff, incl. 3,900 academic & research staff
Staff publish 10-12,000 scholarly articles per year
Average quarterly APC commitment: £433 533 (2015 from 3 funds)

4. Library Services
Central Library, 6 libraries at
medical campuses & Silwood
Park
Over 170,000 online resources
& over 5m full text article
requests in 2014/15
92% resource budget spend on
e-resources
1,658 hours of teaching to
17,148 attendees in 2014-15

5. Challenges?

6. REF
Funders…
Institutional
OA Fund
Researcher
Other Funder
Institution
Publisher
with OA Option
Open Access
Publisher
Central/subject
Repository
Institutional
Repository
?
?
Mandate
RCUK
Funding
Mandate
Institutional
Database
Institutional
OA Fund
Researcher
Other Funder
Institution
Publisher
with OA Option
Open Access
Publisher
Central/subject
Repository
Institutional
Repository
?
?
Mandate
RCUK
Funding
Mandate
Institutional
Database
From Bill Hubbard, Getting the rights right: when policies collide
http://www.slideshare.net/UKSG/hubbard-uksg-may2015-public

7. Researchers

9. Administration and bureaucracy

10. (some of) What we’re doing…

11. Library Services: research support

12. Scholarly Communications
Management team

13. Open access publishing
The volume of research
outputs we potentially
have to manage
The increase in deposits
to the repository

14. Research data management

15. Education support

16. Copyright and licensing

17. None of this is in isolation

18. Combined green and gold workflow
On
acceptance
•Deposit
•Apply for APC
•Link funding
Manuscript
into
repository
APC data
into
ASK OA
Compliance
with green
& gold
mandates
in one step
Managed through Symplectic (+ASK OA)
Ask for minimum information required

19. RDM service infrastructure development
1. Make a data management plan:
use DMPOnline
2. Store your data management plan
centrally: use InfoEd
3. Store your live data securely and
safely: use Box
4. Store your final data (and/or code)
for 10+ years, making it publicly
available: use Zenodo
5. Tell the College where your data
(and/or code) is published or
stored: use Symplectic
6. Reference your funding and your
data in the publications it
underpins: tell your publisher
Research Project
Data: Box
Software: GitHub
Data/software
stillneeded
Delete
External repositoryInternalStorage
Elements
Spiral
Creates data/software
Project ends
no
yes
Metadata, manual
or automatic
Can it be
published or
embargoed
externally?
yesno
Metadata, manual
or automatic
Can metadata
bepublished?
Library reviews
yes

20. Communications strategy for OA, RDM and
ORCID
ImageFebruary
8th Feb FRC Medicine Meeting OA update, including compliance RO
18th Feb Liaison librarians Meeting OA update Library
Feb Academic staff Email Email to staff who have never deposited to Spiral Library/RO
Feb Academic staff Department
meetings
HEFCE policy and College OA support Library/RO
Feb HoDs Email Report on compliance levels (OA Monitor) Library/RO
Feb Electrical
Engineering
Meetings OA/RDM lunchtime session Library
Feb DoMs Email Data catalogue guide Library
Feb/Mar Symplectic
delegates
Meetings Arranging 1:1 with those who are delegates for researcher/authors in Symplectic to ensure understanding of
what is required.
Library
March
14th Mar Liaison librarians Meeting OA update Library
14th Mar
(tbc)
DOMs & ROMs Meeting HEFCE policy and compliance meeting Library
9th Mar Civ Eng Meeting Presentation at staff assembly (JC/NM) Library
16th Mar Civ Eng Roadshow Library
Mar Staff and students Website HEFCE implementation and OA service available: update for lead to 1st April Library
Mar Academic staff Department
meetings
HEFCE policy and College OA support Library/RO
Mar OA supporters Meeting HEFCE implementation, support, networking Library/RO
Mar HoDs Email Report on compliance levels (OA Monitor) Library/RO
Mar PhDs Workshop Intro to RDM 2 hr workshop for PhDs Library
Mar OA Team Meetings Organising a series of ‘roadshow’ visits – not a meeting but table promoting what is happening to raise
awareness
Library
Mar Symplectic
delegates
Meetings Arranging 1:1 with those who are delegates for researcher/authors in Symplectic to ensure understanding of
what is required.
Library

21. Library
Services
Thanks … and questions?
r.e.harrison@imperial.ac.uk