Presented by Laura Halenius at Intranätverk 2015: Gothenburg, 21 May. How to design a social intranet for a think-and-do-tank that relies heavily on knowledge workers? Sitra’s new social intranet breaks down silos and gives employees better understanding on what’s happening at work. Laura Halenius tells how Sitra uses collaborating tools and how knowledge is shared at Sitra. The technology is the easy part – changing employees’ current practices and habits is the really hard part.

1. Four promises of the
Social intranet
Laura Halenius 21.5.2015

2. • Independent think-and-do tank
• Our task is to promote Finland’s
• economic growth in terms of both quality and quantity
• stable and balanced development
• international competitiveness and co-operation
• Sitra operates directly under the Finnish Parliament.
• Pure blooded project organization
Vision: Finland will succeed as a pioneer in sustainable well-
being.
2Sitra • Laura Halenius • 21.5.2015 •
Sitra - Building
a better future

3. 3Sitra • Laura Halenius • 21.5.2015 •

4. Last year…
4Sitra • Laura Halenius • 21.5.2015 •

5. • Promise 1: Gathers all information in one place
• Promise 2: Enables flexible working
• Promise 3: Is fully responsive
• Promise 4: Builds a culture of sharing and collaboration
5Sitra • Laura Halenius • 21.5.2015 •
Sitra’s
intranet…

6. Promise 1: Sitra’s intranet gathers all
information in one place
Sitra • Laura Halenius • 21.5.2015 •

7. Frontpage answers the question: What is going on in
Sitra?
Sitra • Laura Halenius • 21.5.2015 • 7

8. We created a style guide for intranet and renewed all
content
Sitra • Laura Halenius • 21.5.2015 • 8

9. Promise 2: Sitra’s intranet enables flexible
working
Sitra • Laura Halenius • 21.5.2015 •

10. Before…
Sitra • Laura Halenius • 21.5.2015 • 10

11. Workspaces are part of the intranet – Yammer is for
communication
Sitra • Laura Halenius • 21.5.2015 • 11

12. All of the work spaces are gathered at one place
Sitra • Laura Halenius • 21.5.2015 • 12

13. Promise 3: Sitra’s intranet is fully
responsive
Sitra • Laura Halenius • 21.5.2015 •

14. You can access intranet where ever you are with any
device
Sitra • Laura Halenius • 21.5.2015 • 14

15. Promise 4: Sitra’s intranet builds a culture of
sharing and collaboration
Sitra • Laura Halenius • 21.5.2015 •

16. 16Sitra • Laura Halenius • 21.5.2015 •
Ideapooli (”Brainstorming group”) a place for new ideas

17. ”Worksite” blog is a place to share ideas and knowledge,
give feedback and share recepies!
Sitra • Laura Halenius • 21.5.2015 • 17

18. Sitra • Laura Halenius • 21.5.2015 •
VAPA - internal wiki for sharing best practices and lessons learned
18

19. Best practices and tips are also part of content pages
Sitra • Laura Halenius • 21.5.2015 • 19

20. • Don’t start a project without senior level backing. Senior
management should also be one of your top target
groups
• Not everyone is a writer - videos, pictures etc. are also
good way to communicate
• Move conversation from group emails to Yammer groups
• Use bottom up –methods and create places where
everyone can share their ideas and best practices.
20Sitra • Laura Halenius • 21.5.2015 •
Lessons
learned

21. sitra.fi/en
Facebook.com/SitraFund
@laurahalenius
@SitraFund
Building a successful Finland for tomorrow