2. OBJECTIVES
The concept of word processing
How to start ms word
Identify the various sections of ms word user interface
Ways of creating document
Adding text to the document
Saving the document
Exiting ms word
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3. INTRODUCTION
Word processing is the use of computer to
manipulate textual information.
The software used to accomplish this task is
called word processor
A word processor allows for the entry,
editing, manipulating, formatting and
printing of textual information. Example ms
word, word star, word perfect, lotus word
pro.
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4. 4
Advantages of word processing
1. Document can be edited without entirely retyping a new
document.
2. Ease of word, sentence or paragraph insertion
anywhere in the document.
3. Word processors make it easy to move sections of text
from one place to another within a document or between
documents
4. The spellchecker helps you automatically fix spelling
and grammatical errors.
5. Material created with word processor software look more
polished and professional than hand written or typed
materials do.
6. Allows for a final document to be sent to a printer to get
a hard copy.
5. FEATURES
Insert
Delete
Copy and paste
Cut and paste
Page size and margins
Font specifications
Graphics
Headers and footers
Automatic page
numbering
Table of contents
Word wrap
7. MICROSOFT WORD
Known as ms word
Microsoft Word is a word processor that is part of
the Microsoft Office Suite. It is a powerful tool used
in creating professional looking documents.
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8. MS WORD EMPOWERS YOU TO
Type edit insert format print
Check and correct spelling of words
Draw and format auto shapes
Insert pictures
Insert tables
Divide your document
Add header note
Word art
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9. COMPONENTS
Title bar
Menu bar
Toolbar
Status bar
Control menu
Control buttons
Dialogue box
Scroll bar
10. STARTING MS WORD
Click on start button
Select all programs
Select ms office program
Click on ms word
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13. CREATING A NEW DOCUMENT
You can create documents using:
Normal Template (default)
Template wizard
To create a new blank document simply:
Click on icon on the toolbar, or
Click on File, then click on New, then select Blank
document, or
Press CTRL + N on the keyboard.
14. OPENING EXISTING DOCUMENTS
Select File Open (open dialog box displayed)
then select file of document that is to be opened from
the drop-down list.
If document is not on the list, you can navigate to the
document path to the desired folder or location;
Double click on the document or click the Open button
to open the selected document.
You can also open an existing document by
pressing CTRL + O
15. SAVING A DOCUMENT
SAVE is the normal save feature which will ask you
the first time you save a file to assign a name to it.
From that point on, choosing SAVE will simply
update the file to include the new information.
On the other hand, SAVE AS saves an existing file
under a new name or as a different format to be
imported into another program.
16. SAVING A DOCUMENT
Click on File on the menu bar, then click on Save. A
dialogue box will appear, give the document a
name, then click on save. (for Office 97 – 2003)
Click on the SAVE icon (located on the tool bar)
Press CTRL + S on the keyboard
17. CLOSING AND PRINTING A DOCUMENT
To close a document simply click on the ‘File’
access menu, then click ‘close’, or simply click on
X on the top right corner of the document or press
CTRL + F4
To print a document click on File on the Menu bar,
then click on Print, or simply press CTRL + P.
18. EDITING A DOCUMENT
Move Action Keystroke
Beginning of the line HOME
End of the line END
Top of the document CTRL + HOME
End of the document CTRL + END
19. SELECTING/HIGHLIGHTING A TEXT
Selection Technique
Whole word Double-click within the word
Whole paragraph Triple-click within the
paragraph
Several words or lines Drag the mouse over the words,
or hold down SHIFT while using
the arrow keys
Entire document Choose Edit – Select – Select All
from the Ribbon, or simply
press CTRL + A
20. INSERTING A TEXT
Text can be inserted in a document at any
point using any of the following methods:
Type Text: put your cursor where you
want to add the text and begin typing.
Copy and paste text OR
You can also simply press CTRL + C to
copy and CTRL + V to paste.
Cut and Paste text
You can also simply press CTRL + X to
copy and CTRL + V to paste.
Drag Text
21. DELETING TEXT
Deleting blocks of text
Use the BACKSPACE and DELETE keys
on the keyboard to delete text.
BACKSPACE will erase the text to the left
of the cursor
DELETE will erase text to the right of the
cursor.
To delete a large selection of text, highlight
it using any of the highlight methods
outlined earlier and press the DELETE key.
22. SEARCH AND REPLACE
To find a particular word or phrase in a document:
Click on Edit on the menu bar, and then click on Find,
or simply press CTRL + F.
To find and replace a word or phrase in a
document:
click on Edit on the menu bar, and then click on
Replace, or simply press CTRL + H.
23. UNDO AND REDO CHANGES
Undo Changes
To undo changes, you should click Edit on the menu bar
then click on the Undo command, or you can simply
press CTRL + Z.
Redo Action
To redo changes, you should click Edit on the menu bar
then click on the Redo command, or you can simply
press CTRL + Y.
Page margins are the blank space around the edges of the page. In general, you insert text and graphics in the printable area inside the margins. When you change a document's page margins, you change where text and graphics appear on each page.
To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the highlight the text. The following table contains shortcuts for selecting a portion of the text
