CSC

1. CSC 2304: APPLICATION
PACKAGES

2. Learning Outcomes
• By the end of this lecture students should be able to :
• Define word processing
• List the advantages of word processor
• Explain the features of word processor
• Understand the Components of Microsoft Word
• Create, Open, Save, and Edit a document

3. Word Processing
• A word processor is a program that allows you to create, edit,
format, save and print documents.
• It can also be defined as using computers to enter, store,
manipulate and print text in letters, reports, books and so on.
• Examples of Word Processors include:
• Microsoft Word
• Word Perfect

4. Advantages
1. Document can be edited without entirely retyping a new
document.
2. Ease of word, sentence or paragraph insertion anywhere in the
document.
3. Word processors make it easy to move sections of text from one
place to another within a document or between documents
4. The spellchecker helps you automatically fix spelling and
grammatical errors.
5. Material created with word processor software look more
polished and professional than hand written or typed materials
do.
6. Allows for a final document to be sent to a printer to get a hard
copy.
7. Documents can be stored and used whenever necessary.
8. Pictures, graphs, tables and charts can be easily included
alongside text.

5. Features
• Insert
• Delete
• Copy and paste
• Cut and paste
• Page size and margins
• Font specifications
• Graphics
• Headers and footers
• Automatic page numbering
• Table of contents
• Word wrap

6. Microsoft Word
• Definition:
Microsoft Word is a word processor that is part of the Microsoft
Office Suite. It is a powerful tool used in creating professional
looking documents.

7. The Word Screen

8. Working with the word environment
• If you've previously used Word 2010 or 2007, then Word 2013
should feel familiar. It continues to use features like the Ribbon
and the Quick Access toolbar—where you will find commands
to perform common tasks in Word—as well as Backstage view.

9. Word 2013 Window Elements/Components
• Title Bar
• Quick Access toolbar
• Ribbon
• Navigation Pane
• Document Window
• Cursor
• Scroll bars
• Status bar
• Ruler
• Control buttons
• Dialogue box

10. The Ribbon
• Word 2013 uses a tabbed Ribbon system instead of
traditional menus. The Ribbon contains multiple tabs, each
with several groups of commands. You will use these tabs to
perform the most common tasks in Word.
• It is designed to help you find the commands that you need to
complete a task.

11. Ribbon Tabs
• File
• Home
• Insert
• Design
• Page Layout
• References
• Mailings
• Review
• View

12. Quick Access Toolbar
• Located just above the Ribbon, the Quick Access toolbar lets
you access common commands no matter which tab is
selected. By default, it shows the Save, Undo,
and Repeat commands.
• You can add other commands depending on your preference.
• To add commands to the Quick Access toolbar:
• Click the drop-down arrow to the right of the Quick Access
toolbar.
• Select the command you want to add from the drop-down
menu. To choose from more commands, select More
Commands.

13. The Ruler
• The Ruler is located at the top and to the left of your document.
It makes it easier to adjust your document with precision. If you
want, you can hide the Ruler to create more screen space.
• To show or hide the Ruler:
• click the View tab
• Click the checkbox next to the ruler to show or hide the ruler.

14. Backstage View
• Backstage view gives you various options for saving, opening a file,
printing, and sharing your document.
• To access Backstage view:
• Click the File tab on the Ribbon.
• Backstage view will appear.
• Select the option you want to use.

15. Document Views
• Word 2013 has a variety of viewing options that change how
your document is displayed. You can choose to view your
document in Read Mode, Print Layout, or Web Layout. These
views can be useful for various tasks, especially if you're
planning to print the document.
• To change document views, locate and select the
desired document view command in the bottom-right corner
of the Word window.

16. Typing Screen Objects
• The open area below the rulers and toolbars is writing or typing
area.
• There are certain objects that are a permanent part of the
typing area.
• These are:
• Insertion Point
• Mouse Pointer
• End-of-Document Marker

17. Insertion point
• Insertion Point: The black vertical blinking line is the typing
area.
• It indicates the place where your typing is inserted into the
document.
• As you type, the blinking line continuously moves along towards
right inserting in that line whatever is typed. When the up,
down, left, or right arrows of the keyboard is used, the insertion
point moves accordingly.
• When you move and place the cursor anywhere in the text and
click, the insertion point shifts to that place from its current
location indicating that it is ready to accept your typing.

18. Mouse pointer
• When you move the mouse around in the typing area, the mouse
pointer is in the shape of a thin I-beam.
• As you move the mouse near the menu bar and toolbars, the
mouse pointer becomes a pointing arrow.
• If you move the mouse pointer to some existing piece of text and
click the mouse, you will see the insertion point in that spot of the
text.

19. End-of-document-marker
• The horizontal line (like a short underline) at the end of the
document (seen only when Word is in Normal view) is called
end-of-document marker.
• This marker lets you know where the end of document occurs.

20. Creating a new document
• You can create documents using:
• Normal Template (default)
• Template wizard
• To create a new blank document simply:
• Click on icon on the toolbar, or
• Click on File, then click on New, then select Blank
document, or
• Press CTRL + N on the keyboard.

21. Opening Existing Documents
• Click on File  Open (open dialog box displayed)
• then select file of document that is to be opened from the drop-down
list.
• If document is not on the list, you can navigate to the document path to
the desired folder or location;
• Double click on the document or click the Open button to open the
selected document.
• You can also open an existing document by pressing CTRL + O

22. Saving a document
• SAVE is the normal save feature which will ask you the first
time you save a file to assign a name to it.
• From that point on, choosing SAVE will simply update the file to
include the new information.
• On the other hand, SAVE AS saves an existing file under a
new name or as a different format to be imported into another
program.

23. Saving a document
• Click on File, then click on Save. A dialogue box will appear,
give the document a name, then click on save.
• Click on the SAVE icon (located on the tool bar)
• Press CTRL + S on the keyboard

24. Closing and Printing a document
• To close a document simply click on the ‘File’ , then click
‘close’, or simply click on ‘X’ button on the top right corner of
the document or press CTRL + F4
• To print a document click on File on the Menu bar, then click on
Print, or simply press CTRL + P.

25. Working on multiple documents
• Several documents can be opened simultaneously if you are typing or
editing multiple documents simultaneously.
• All open documents can be arranged under the View Tab.

26. Sharing Documents
• Word 2013 makes it easy to share and collaborate on documents
using OneDrive. In the past, if you wanted to share a file with
someone you could send it as an email attachment. While
convenient, this system also creates multiple versions of the same
file, which can be difficult to organize.
• When you share a document from Word 2013, you're actually giving
others access to the exact same file. This lets you and the people you
share with edit the same document without having to keep track of
multiple versions.
• In order to share a document, it must first
be saved to your OneDrive.

27. • To share a document:
• Click the File tab to access Backstage view, then click Share.
• The Share pane will appear.
• Click the appropriate option you wish to use.

28. Protecting a document
• You can protect your document from being accidentally changed,
its format and text or from other users to get access to it.
• You can protect your document in the following ways:
• Protect from accessing
• Protect from accessing as Read-Only

29. Protecting a document from unwanted
accessing
• If you want to protect a document from other users accessing
it, give a password to your file.
• When the document is open, select File  click Save As. The Save As dialog
box appears.
• Click Tools  General Options
• The Save dialog box opens, you will see two boxes: Password
to open and Password to modify.
• Type a password in any of the boxes, depending on your
preference. Click OK and save

30. Protect from accessing (Read-Only)
• With this feature you can have double protection to your document.
• Some times you may accidentally change the format of your
document.
• You can protect your document from being accidentally changed
from its format as well as from other users accessing it.

31. Protect from accessing as Read-Only
• If you want your document be protected only for accidental changes
in the format, follow the steps given below:
• When the file is open, select File  click Save As. The Save As dialog box
appears.
• Click Tools  General Options
• You will see a Read-Only recommended check box, click on it. Then enter
your password and save.

32. Removing Password
• To remove password added to protect a document, simply follow the
steps used in adding a password, and in the password box simply
delete the password you initially entered.

33. Easier way of Protecting document
• Optionally, click on File, then click Info, then click Protect Document.
• Choose from the following options.

34. Editing a Document
Move Action Keystroke
Beginning of the line HOME
End of the line END
Top of the document CTRL + HOME
End of the document CTRL + END

35. Selecting/Highlighting a text
Selection Technique
Whole word Double-click within the word
Whole paragraph Triple-click within the paragraph
Several words or lines Drag the mouse over the words, or hold
down SHIFT while using the arrow keys
Entire document Simply press CTRL + A

36. Inserting a Text
• Text can be inserted in a document at any point using any of the
following methods:
• Type Text: put your cursor where you want to add the text and
begin typing.
• Copy and paste text OR
• You can also simply press CTRL + C to copy and CTRL + V
to paste.
• Cut and Paste text
• You can also simply press CTRL + X to copy and CTRL + V
to paste.
• Drag Text

37. Deleting Text
• Deleting blocks of text
• Use the BACKSPACE and DELETE keys on the keyboard to
delete text.
• BACKSPACE will erase the text to the left of the cursor
• DELETE will erase text to the right of the cursor.
• To delete a large selection of text, highlight it using any of the
highlight methods outlined earlier and press the DELETE key.

38. Search And Replace
• To find a particular word or phrase in a document:
• Click on Home tab on the ribbon, and then click on Find, or simply
press CTRL + F.
• To find and replace a word or phrase in a document:
• click on Home ribbon, then click Replace, or simply press CTRL + H.

39. Undo and Redo changes
• Undo Changes
• To undo changes, locate the undo button on the Quick Access
toolbar, and click it. It is located directly above the Home tab, or you
can simply press CTRL + Z.
• Redo Action
• To redo changes, follow same process as above and click the Redo
command, or you can simply press CTRL + Y.

40. End