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opc Info sheet 3 updated word.ppt (2).pptx

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opc Info sheet 3 updated word.ppt (2).pptx

  1. 1. Objectives:  After reading this Information Sheet, you must be able to: Activate / Open MS Word Open, Start and Save New Document Move around the Word Document Format Text and Paragraph Work with Sections and Page Layout Work with Table Print Document Insert Header and Footer Insert Bullets and Numberings Insert Pictures and Cliparts
  2. 2. Introduction:  Microsoft Word is a word processing program that makes it easy to create a variety of professional-looking documents, from simple letters and memos to:- newsletters research papers blog posts, business cards résumés financial reports and other documents that include multiple pages of text and sophisticated formatting.
  3. 3. Understanding Word Processing Software A word processing program is a software program that includes tools for entering, editing, and formatting text and graphics. Microsoft Word is a powerful word processing program that allows you to create and enhance a wide range of documents quickly and easily. The electronic files you create using Word are called documents. Microsoft Word files have the file extension DOC or DOCX.
  4. 4. The part of Microsoft Word  Title bar displays the name of the document and the name of the program. Until you give a new document a different name, its temporary name is Document1. The title bar also contains resizing buttons and the program Close button. These buttons are common to all Windows programs.  Quick Access toolbar contains buttons for saving a document and for undoing, redoing, and repeating a change. You can modify the Quick Access toolbar to include the commands you use frequently.  File tab provides access to Backstage view, where you manage files and the information about them. Backstage view includes commands related to working with documents, such as opening, printing, and saving a document. The File tab also provides access to resources for help using Word and to the Word Options dialog box, which is used to customize the way you use Word
  5. 5. Cont…..  Ribbon contains the Word tabs. Each tab on the Ribbon includes buttons for commands related to editing and formatting, documents. Microsoft Word Help button is use to access the Word Help system. document window displays the current document. You enter text and format your document in the document window.  horizontal ruler displays left and right document margins as well as the tab settings and paragraph indents, if any, for the paragraph in which the insertion point is located. vertical ruler displays the top and bottom document margins.
  6. 6. Cont….  vertical scroll bar and the horizontal scroll bar are used to display different parts of the document in the document window.  scroll bars include scroll boxes and scroll arrows, which you can use to scroll through a document.  status bar displays the page number of the current page, the total number of pages and words in the document, and the status of spelling and grammar checking.  view buttons on the status bar allow you to display the document in Print Layout, Full Screen Reading, Web Layout, Outline, or Draft view.
  7. 7. Cont… Zoom level button and the Zoom slider provide quick ways to enlarge and decrease the size of the document in the document window, making it easy to zoom in on a detail of a document or to view the layout of the document as a whole.
  8. 8. Interface of Word
  9. 9. How to activate or open MS Word 2007?  You can start Word 2007 in a number of ways. Way No. 1. Click the Start button. The Start menu appears. You might find the Microsoft Word 2007 program icon right there on the Start menu. If you see the Word icon, click it to run the program. Otherwise, follow Step 3. Choose All Programs to pop up the All Programs menu, and then select Microsoft Word 2007. Choose and click Microsoft Office Word 2007 from the different programs.
  10. 10. Cont…. Way No. 2 Find the Microsoft Word icon on the Desktop. Double Click the icon to open the Microsoft Word. Way No. 3. Click the Start button. Under Search Dialog, Type WINWORD Press Enter
  11. 11. How to create new document? Each time you open Word, a new blank document appears; however, you will also need to know how to create new documents while an existing document is open. 1. Click the Microsoft Office button. 2. Select New. The New Document dialog box appears. 3. Select Blank document under the Blank and recent section. It will be highlighted by default
  12. 12. Cont.. 4. Click Create. A new blank document appears in the Word window
  13. 13. Cont… You can access templates that are installed on your computer or on Office Online. Click the Microsoft Office button and select New. You can create blank documents and access templates from the dialog box that appears.
  14. 14. How to save document? It's important to know how to save the documents you are working with. There are many ways you share and receive documents, which will affect how you need to save the file. 1. Click the Microsoft Office button. 2. Select Save / Save As from the menu.
  15. 15. Cont… 3.Type the new file's name into the "Save as" box. Change the location of your file, if necessary. The location is indicated by the selections you make in the main body of the dialogue window. The location appears in the field called "Save in."
  16. 16. Cont… 4. click on the Save button
  17. 17. How to open document? You use the standard computer command Open to fetch a document that you previously saved as a file in Word 2007. To grab a file from your disk drive in Word 2007 - to open it - you follow these simple steps. 1. Click the Office Button and choose the Open command from the menu.
  18. 18. Cont…
  19. 19. cont… 2. Click a document’s name with the mouse. - The Open dialog box contains a list of documents previously saved to disk. Your job is to find the one you want to open.
  20. 20. Cont… 3. Click the Open button. - Word 2007 opens the highlighted file, carefully lifting it from your disk drive and slapping it down on the screen
  21. 21. Moving around the document Using the Keyboard Movement Key Sequence  down the document a screen at a time Page down.  up the document a screen at a time Page Up  moving around within the document Cursor keys (the 4 arrows)  bottom of the document Ctrl End  top of the document Ctrl Home  end of a line of text End  beginning of a line of text Home  previous paragraph Ctrl ↑  next paragraph Ctrl ↓
  22. 22. CONT…
  23. 23. Cont.. Using the Mouse
  24. 24. SELECTING TEXT Using the Keyboard Text to be selected Key sequence Small section of text Shift ( ) and an arrow (in the required direction). Complete document Ctrl A or Ctrl 5 (on keypad on the right of the keyboard) Complete table Alt 5 (on keypad on the right of the keyboard) To the end of a word Ctrl Shift Right Arrow To the beginning of a word Ctrl Shift Left Arrow To the end of a line Shift+End
  25. 25. CONT.. To the end of a paragraph Ctrl+Shift+Down Arrow To the beginning of a paragraph Ctrl + Shift +Up Arrow To the end of document Ctrl + Shift + End To the start of document Ctrl + Shift + Home To the end of a window Alt + Ctrl + Shift + Page Down A vertical block of text Ctrl Shift F8, move the cursor (Ctrl Shift F8 to switch off) To select word by word Ctrl Shift (right arrow)
  26. 26. Using the Mouse Text to be highlighted Control Small section of text Click left mouse button, hold it down and move mouse Current word Double Click in the word Current line Move the pointer to the left of the line until it changes to a right-pointing arrow, and then click. (for more than one line click and drag A sentence Hold down CTRL, and then click anywhere in the sentence A large block of text Click at the start of the selection, scroll to the end of the selection, and then hold down SHIFT and click Complete paragraph Triple click anywhere in the paragraph (or double click in left margin Complete document Hold Ctrl down and click left mouse button in left margin- or just triple click with the right pointing arrow in the left margin A vertical block of text Hold the Alt key down, click and drag over the text To adjust a selection 1. Shift and click where you want the selection to end 2. Shift and press arrow keys
  27. 27. Selecting more than one piece of text Select the first piece of text and hold down the Ctrl key before selecting the next piece. Note, If you select a picture, or a table you will only be able to select another picture or another table
  28. 28. Deleting Text 1. Move the cursor to the character which you wish to delete. If there is more than one character ensure that all characters are highlighted. 2. Press the Delete key. Note: you can select more than one area before pressing the delete key
  29. 29. View Modes  There are 5 different modes which you can use to view the document: These can be obtained from the View menu or from the buttons shown, which are found at the bottom left of the window:  Print Layout:- View the document as it will appear on the printed page  Full Screen Reading:- View the document in full screen Reading View in order to maximize the space available for reading or commenting on the document.  Web Layout:- View the document as it would look as a webpage.
  30. 30. Cont… Outline Viewthedocumentasanoutlineandshowtheoutliningtools. Draft Viewthedocumentasadrafttoquicklyeditthetext. Certainelementsofthedocumentsuchasheadersandfooterswillnotbe visibleinthisview.
  31. 31. Cont.. You can also zoom in to get a close-up view of your file or zoom out to see more of the page at a reduced size. You can also save a particular zoom setting with a document. Quickly zoom in or out of a document. 1. On the status bar, click the Zoom slider. 2. Slide to the percentage zoom setting that you want.
  32. 32. Choose a zoom setting in Microsoft Office Word Do one of the following: 1. On the View tab, in the Zoom group, click Zoom 100%. 2. On the View tab, in the Zoom group, click One Page, Two Pages, or Page Width. 3. On the View tab, in the Zoom group, click Zoom, and then enter a percentage or choose any other settings that you want.
  33. 33. Check Spelling and Grammar 1. Open a Word document that needs to be checked. 2. On the Review tab, in the Proofing group, click Spelling & Grammar. 3. In the Spelling and Grammar dialog box appears, and the first suggested correction is highlighted. 4. Use the following buttons to check your spelling and grammar:
  34. 34. Cont… Ignore Once Ignore this word once, but check it again. Ignore All Ignore this word throughout the document. Ignore Rule Ignore this rule throughout the document. Next Sentence Check the next sentence. Add to Dictionary Include this word in the program's dictionary. Change Use the suggested word in the Suggestions pane. Explain See an explanation for the suggested change. Change All Use the suggested word to change all instances of this word. Change All Use the suggested word to change all instances of this word. AutoCorrect Use the first suggested word each time you click AutoCorrect. Check grammar Select to correct the grammar in this Undo Undo the change. Continue clicking for previous corrections.
  35. 35. Changing text style and size Changing the Text Style 1. Under Home Tab, and go to 2. Click on the down arrow to select a font. Changing the Text Size 1. Under Home Tab, and go to 2. Click on the down arrow to select a font size.
  36. 36. Shortcut key sequences Ctrl Shift F and  or ↑ to move through the list Change fonts Ctrl [ increase font size by 1 Ctrl Shift Q Change to symbol font Ctrl ] decrease font size by 1 Ctrl Shift P and  or ↑ to move through the list Change font size Ctrl Shift > increase font size to next listed size Ctrl Shift < decrease font size to next listed size
  37. 37. Character Formatting  You can apply different formatting, such as bold and italic, to improve the look of your text in Word 2007. The Font group on the Home tab lists the most common character formats.  Bold Button. - Make the selected test bold. - Shortcut: Ctrl + B  Italic Button - Italicize the selected text - Shortcut: Ctrl + I  Underline Button - Underline the selected text -Shortcut: Ctrl + U
  38. 38. Cont… Strikethrough - Draw a line through the middle of the selected text. - Shortcut: No shortcut Subscript - Create a small letters below the text baseline - Shortcut: Ctrl + = Superscript - Create a small letter above the line of the text. -Shortcut: Ctrl + Shift + +