Form 1 Term 2 Week 1.2

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Form 1 Term 2 Week 1.2

  1. 1. INFORMATION COMMUNICATION TECHNOLOGY Term 2 ~ Week 1 Specific Objective ~ 1.1.3 Specific Objective ~ 1.1.4
  2. 2. Objectives <ul><li>Create a document using the Word Processor </li></ul><ul><li>Save a document using the ‘Save As’ command </li></ul>
  3. 3. REVIEW WHY WE USE A WORD PROCESSOR?
  4. 4. Common Word Processors Tasks <ul><li>Booklets </li></ul><ul><li>Brochures </li></ul><ul><li>Curriculum Vitae </li></ul><ul><li>Drafts of E-mails </li></ul><ul><li>Handouts </li></ul><ul><li>Letters </li></ul><ul><li>Meeting Minutes </li></ul><ul><li>Memos </li></ul><ul><li>Programs </li></ul><ul><li>Reports </li></ul><ul><li>Add borders </li></ul><ul><li>Check grammar </li></ul><ul><li>Check spelling </li></ul><ul><li>Correct mistakes </li></ul><ul><li>Import graphics </li></ul><ul><li>Edit and format changes </li></ul><ul><li>Preview your work </li></ul><ul><li>Restore deleted text </li></ul><ul><li>Search and replace text </li></ul>
  5. 5. DEMONSTRATION HOW TO OPEN/LAUNCH MICROSOFT WORD
  6. 6. By The Numbers Launching Word Method A ~ Double Click <ul><li>Place the mouse pointer on the Microsoft Word Icon, located on your desktop. </li></ul><ul><li>Double click the icon. </li></ul>
  7. 7. By The Numbers Launching Word Method B ~ Start Menu <ul><li>Start </li></ul><ul><li>All Programs </li></ul><ul><li>MS Office </li></ul><ul><li>Ms Word 2003 </li></ul>
  8. 8. AN INTRODUCTION TO THE MICROSOFT WORD 2003 ENVIRONMENT
  9. 9. Microsoft Word ~ Default Screen <ul><li>Menu Bar </li></ul><ul><li>Standard Toolbar </li></ul><ul><li>Formatting Toolbar </li></ul><ul><li>Task Pane </li></ul><ul><li>Status Bar </li></ul><ul><li>View Selection Bar </li></ul><ul><li>Vertical Ruler </li></ul><ul><li>Insertion Cursor </li></ul><ul><li>Horizontal Ruler </li></ul>5 1 2 3 4 9 8 7 6 DOCUMENT WINDOW
  10. 10. Microsoft Word ~ The Menu Bar <ul><li>The Menu Bar is a set of DROP DOWN Menus located at the top of a window. It normally appears just below the title bar. </li></ul><ul><li>The Menu Bar is a way to access all of the Programs commands and settings. </li></ul><ul><li>Compared to toolbars The Menu Bar is a typically a slower way to accomplish the same task. </li></ul>
  11. 11. Task Pane <ul><li>Help you get your work done, bringing the tools you need right up close to your work. </li></ul><ul><li>They open automatically when you perform certain tasks. (i.e. start a new document, ask for Help, or insert clip art) </li></ul>
  12. 12. By The Numbers Show / Hiding the Task Pane <ul><li>View Menu </li></ul><ul><li>Select Task Pane. If the task pane is already shown, selecting it hides it. </li></ul>
  13. 13. By The Numbers Show / Hiding the Ruler <ul><li>View Menu </li></ul><ul><li>Click on Ruler to enable or disable the check-mark. (i.e. showing or hiding the ruler.) </li></ul>
  14. 14. Microsoft Word ~ Standard Toolbar <ul><li>New Document </li></ul><ul><li>Open a Document </li></ul><ul><li>Save a Document </li></ul><ul><li>Print active Document </li></ul><ul><li>Print Preview </li></ul><ul><li>Spelling / Grammar </li></ul><ul><li>Cut / Copy / Paste </li></ul><ul><li>Format Painter </li></ul><ul><li>Undo / Redo </li></ul><ul><li>Tables and Borders </li></ul><ul><li>Insert Tables </li></ul><ul><li>Show / Hide Marks </li></ul><ul><li>Zoom Scale </li></ul>1 9 2 3 4 5 6 7 8 10 11 12 13
  15. 15. Zooming By The Numbers (Method A) ~ Standard Toolbar <ul><li>Standard Toolbar </li></ul><ul><li>From the list of percentage options, choose the desired. (You only make use of the single left click.) </li></ul>
  16. 16. Zooming By The Numbers (Method B) ~ Menu Bar <ul><li>SLC on the View Menu </li></ul><ul><li>SLC on Zoom </li></ul><ul><li>The Zoom Dialogue Box Appears </li></ul><ul><li>Choose from the “Zoom To” options, to see a preview. </li></ul><ul><li>Click on OK </li></ul>
  17. 17. Microsoft Word ~ The Formatting Toolbar <ul><li>Font Style </li></ul><ul><li>Font Size </li></ul><ul><li>Bold / Italic / Underline </li></ul><ul><li>Alignment </li></ul><ul><li>Line Spacing </li></ul><ul><li>Bulleted List / Numbered List </li></ul><ul><li>Increase Indent / Decrease Indent </li></ul><ul><li>Outside Border </li></ul><ul><li>Background Colour / Font Colour </li></ul>6 5 4 3 2 1 6 8 9 7
  18. 18. Toolbars and “Tool Tips” <ul><li>A Tool Tip is a helpful way to learn what an icon on a Toolbar does without clicking on it. </li></ul><ul><li>Place the mouse pointer on the icon and wait for a short description to appear below. </li></ul>
  19. 19. By The Numbers Show / Hide Toolbars <ul><li>Single Left Click on the View Menu. </li></ul><ul><li>SLC on TOOLBARS. (The Toolbars that are current on or active will have a check next to them.) </li></ul><ul><li>To enable or disable a toolbar place the mouse pointer on it and SLC. </li></ul>
  20. 20. CREATING A NEW DOCUMENT
  21. 21. Creating A New Word File 2 Methods (Toolbar / Menu Bar) <ul><li>By default when you open Microsoft Word you are presented with a new document. </li></ul><ul><li>File Menu </li></ul><ul><li>New Document </li></ul><ul><ul><li>New File Icon (Standard Toolbar) </li></ul></ul>
  22. 22. INSERTING TEXT
  23. 23. Introducing Text <ul><li>There are five methods to insert text into your document: </li></ul><ul><ul><li>Typing </li></ul></ul><ul><ul><li>Scanning (Optical Character Recognition 'OCR') </li></ul></ul><ul><ul><li>Cutting / Copying from another source </li></ul></ul><ul><ul><li>Dictating via the use of a microphone </li></ul></ul><ul><ul><li>Opening from a disk drive </li></ul></ul>
  24. 24. Typing / Insertion Cursor <ul><li>It is an easy way to introduce text into a document; just start typing. </li></ul><ul><li>The insertion cursor which appear as a blinking vertical line in the document area of the window, moves to the right as you type. </li></ul>
  25. 25. Review – Typing Capital Letters <ul><li>Recall – The proper use of the shift key and the prohibited use of Caps Lock. </li></ul><ul><li>Capital Letters By The Numbers: </li></ul><ul><ul><ul><ul><li>Locate the letter on the keyboard you wish to type in a capital letter. </li></ul></ul></ul></ul><ul><ul><ul><ul><li>With the other hand's small finger press and hold down the SHIFT Key. </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Press the key for the capital letter you wish th type. </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Release the SHIFT key. </li></ul></ul></ul></ul>
  26. 26. CLASS WORK OPEN MS WORD TYPE YOUR NAME
  27. 27. DEMONSTRATION HOW TO SAVE A FILE (STAGE 4 of IPC)
  28. 28. DISCUSSION THE IMPORTANCE OF AN ACCURATE FILE NAME
  29. 29. File Names <ul><li>How do we name something? </li></ul><ul><li>Why do we use different name? </li></ul><ul><li>What would Ghana be like if we were all named Kofi and Abena? </li></ul>
  30. 30. What Make Our User Data Different <ul><li>Type of document ( memo, fax, letter) </li></ul><ul><li>Subject Matter / Topic </li></ul><ul><li>Date of the material </li></ul><ul><li>Author/typist </li></ul><ul><li>Others Criteria? </li></ul>
  31. 31. File Name Examples <ul><li>my letter.doc </li></ul><ul><li>song.mp3 </li></ul><ul><li>grades.xls </li></ul><ul><li>letter.doc </li></ul><ul><li>picture.jpg </li></ul><ul><li>ltr hm feb 3.doc </li></ul><ul><li>temperture.mp3 </li></ul><ul><li>07 Term 1 grades.xls </li></ul><ul><li>ICT Letter to HM.doc </li></ul><ul><li>Pounding Fufu.jpg </li></ul>
  32. 32. CLOSING / EXITING MICROSOFT WORD
  33. 33. Closing Microsoft Word Method A and B <ul><li>Click the RED 'x' in the upper right hand corner of the Title Bar. </li></ul><ul><li>File Menu </li></ul><ul><li>Select exit. (Return to the Desktop) </li></ul>
  34. 34. HOW TO SAVE YOUR USER DATA TO MY DOCUMENTS
  35. 35. Save As Dialogue Box (1 of 3) <ul><li>Save In List </li></ul><ul><li>Create New Folder </li></ul><ul><li>Save / Cancel </li></ul><ul><li>File Name / Save as Type </li></ul><ul><li>Side Bar </li></ul>1 2 3 4 5 CURRENT FOLDER
  36. 36. Save As Dialogue Box (2 of 3) <ul><li>Save In List ~ Displays all storage devices </li></ul><ul><li>Create New Folder ~ Allows you to create a new folder within the current folder. </li></ul>
  37. 37. Save As Dialogue Box (3 of 3) <ul><li>Save ~ Completes the storage process with the current settings. </li></ul><ul><li>Cancel ~ Closes the dialogue box without saving file. </li></ul><ul><li>File Name ~ Where you type the desired name of your document </li></ul><ul><li>Side Bar ~ Access to common storage locations. </li></ul>
  38. 38. Save By The Numbers (Method A) ~ Standard Toolbar <ul><li>Click the “Save” Icon on the “Standard Toolbar” and the “Save As” Dialogue Box Will Appear </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Create Your New Folder (optional) </li></ul><ul><li>Type your “File Name” </li></ul><ul><li>Click Save </li></ul>
  39. 39. Save By The Numbers (Method B) ~ Menu Bar <ul><li>Click FILE on the Menu Bar. </li></ul><ul><li>Click on Save and the “Save As” Dialogue Box Will Appear </li></ul><ul><li>Click “My Documents” </li></ul><ul><li>Create Your New Folder (optional) </li></ul><ul><li>Type your “File Name” </li></ul><ul><li>Click Save </li></ul>(How do we save to a pen drive.)
  40. 40. Save As Dialogue Box <ul><li>Save In List </li></ul><ul><li>Create New Folder </li></ul><ul><li>Save / Cancel </li></ul><ul><li>File Name / Save as Type </li></ul><ul><li>Side Bar </li></ul>1 2 3 4 5 CURRENT FOLDER
  41. 41. CLASSWORK SAVE YOUR WORK ON THE LOCAL HARD DISK USING A GOOD AND ACCURATE FILE NAME
  42. 42. QUESTIONS

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