The document describes a village level micro-planning program implemented in Shivpuri district of Madhya Pradesh with support from the district administration and UNICEF. The program aims to directly involve communities in developing village development plans and ensuring optimal resource utilization. A five-day exercise is conducted in each village by a team to facilitate planning. Expected outcomes include improved access to healthcare, education, water and sanitation. The methodology involves community meetings, surveys and prioritizing issues. Children are also involved in activities to raise awareness.

1. Village Level
Micro-Planning
Program
Supported by: District Administration,
Shivpuri and UNICEF, Bhopal
Implemented by: Sambhav Social Service
Organization, Shivpuri

2. Contents
 District Shivpuri
 Shivpuri Block
 VLMP
 Approach
 Expected Outcomes
 Benefits
 Methodology
 Phases
 Preparations
 Activities
 Involvement of Children
 Findings
 Achievements

3. District Shivpuri
Population 1440666
Sex Ratio 858
Sex Ratio- Urban 878
Sex Ratio- Rural 855
0-5 Sex Ratio 905
Literacy 59.5
Male Literacy 74.8
Female Literacy 41.5

4. Shivpuri Block
Population 134222
Families 22226
0-3 Children 10179
Male 5142
Female 5037
Target Couple 25700
Panchayat 74
Villages 187
Hamlets 130
Difficult Villages 54
PHC Satanwada
Sub-Center 28
ICDS 112
Temporary ICDS 49
ASHA Worker 49
ANM 28
MPW 20
Trained Dai 187
JSR 187
Private Doctor 100
Sweeper Families 200

5. Village Level Micro-Planning
 VLMP is a process of involving the
communities directly in framing the
development plan of the villages, and also
ensuring optimum utilization of resource.

6. Approach
 a five-day long exercise in a particular
village in the Integrated District by a team
of Village Planning Facilitators belonging
to identified NGOs/CBOs, usually in groups
of three or more depending upon the
population size and spread of the village.
 Facilitators reside in their allotted village
for the entire period living on what the
villagers can offer in terms of food and
place to stay.

7. Expected Outcomes
 Registration and certificate to all children within 28 days of
birth.
 All deliveries by trained people.
 Breast feeding to infants up to 6 months.
 Complete Immunization of 90% children.
 ORS consumption for children suffering from Diarrhea, and
preventive care on respiratory problems.
 All children get complete doses of vitamin A.
 No child should fall under grade 3-4 of malnutrition, 30%
reduction in children falling under grade 1-2.
 All children complete primary education and are linked to the
process of developing basic learning skills.
 Awareness and knowledge among 15-24 years on HIV/AIDS.
Practicing safe sexual behavior.
 50% Reduction in children marrying before age of 18.
 Ensuring protection of children from unsafe work and
hazardous working conditions.

8. Expected Outcomes
 Use of Iodine salt in every household.
 Outreach of every family to safe drinking water sources,
and no water source should remain malfunction for more
than 4 days.
 Safe hygiene practices to be followed by every person of
the family (washing hands before and after meals and
defecation).
 Outreach of all to safe hygiene and sanitation facilities.
 Pre and Post natal care to all pregnant women, and PPTC
services.
 Facilities for children at ICDS center and health centers on
the basis of individual evaluation.
 Village level micro-planning in every village.
 Promoting safe behaviors through behavior change
communication
 Planned implementation of various child and mother
development programs, and evaluating them on the basis
of performance.

9. VLMP- Benefits
 Problem solving and decision making on the basis of
alternatives.
 Helps find root causes of problems.
 Better understanding of communities on problem
identification, analysis and problem solving.
 Identifying resources available at village level.
 Improved community participation in planning
 Social issues will be a part of the plans.
 Deprived classes will immediately be identified as primary
beneficiaries.
 Communities will be able to differentiate between needed
and available services.
 People will be the key players in planning processes.
 Increased participation of community and involvement of
panchayats.

10. Methodology
 Community Interaction
 PRA- Social Mapping,
Seasonality Chart.
 Disseminating key
behavior messages
 Video Shows “Meena”
 Involving sarpanch/
secretary

11. VLMP- Phases
 Analysis of every village of the district and
problem evaluation
 Prioritization of problems by the community.
 Common opinion building and acceptance of
problems.
 Common opinion on alternatives to problem
solving.
 Micro-planning of every village on the basis of
common opinion and approval by gram sabha.

12. Initial Preparations
 Framing survey formats- village, family
 Testing survey format
 Presentation by cultural group (Kala
Jattha)

13. Organization Preparations
 Final preparation and rehearsal of
performances to be made by kala jattha.
 Zero phase and Planning level plan
preparation.
 Formation of teams
 Distribution of material
 Environment building

14. Zero Phase Activities
 Village level meetings on
information dissemination
regarding VLMP
 Family survey
 Social Mapping
 Matrix Ranking, Preparing
list of problems, prioritization
of problems.
 Selection of two people in
each meeting who would
support in VLMP

15. Activities
 Decorative Rope with Flags- 74
panchayats
 Flash Hoardings- 10 boards
 Wall writing- 740 locations
 Banners- 74
 Large Hoardings – 2
 Awareness Chariot- 170
 Children Rally- 74
 Visiting places where village planning wont
take place- 27

16. VLMP- Activities
 Master Trainer Training – 17 April to 31 April’2005
 Training of trainers- 13 June to 17 June’ 2005
 Cluster animator training- 20 June to 24 June’2005
 Panchayat animator training- 3 Batches
 Training of cluster animators on street theatre.
 Inauguration of VLMP program
 Commencement of VLMP on pilot basis in Suhara,
Sirsod and Tanpur (Training phase)
 Weighing all children under Bal Sanjeevani
 Involvement in Pulse Polio Program
 Implementation of VLMP plan
 Orientation of Panchayat representatives

17. VLMP- Process Activities
 Community Meetings
 Social Mapping
 Family Survey
 Matrix Ranking
 Volunteer Selection
 Group Discussion
 Venn- Diagram
 Seasonality mapping
 Time Line
 Gram Sabha

18. VLMP- Activity Table
 Panchayat: 74
 Villages: 206
 Village Visit: 206
 Intensive Visit: 206
 Social Mapping: 206
 Family Survey: 19209 (approximate)
 Matrix Ranking: 206
 Time Line: 191
 Season based change mapping: 191
 Venn Diagram: 206
 Community Meetings: 768
 Gram Sabha: 206
 Volunteers: 551

19. Involvement of Children
 Rally
 Painting Competition
 Educational Games
 Promotion of moral science
 Support in social mapping
 Support in providing survey information
 Bal Sabha
 Making efforts to form children clubs and
groups of adolescent girls.

20. Major Family Survey Findings
 Low birth registration
 Low birth certificates issues
 Incomplete pre-post natal care
 Use of iodine salt in very few houses
 Lack of knowledge on HIV/AIDS
 Low institutionalized deliveries
 Traditional home based treatment of Pneumonia
 Family having average 4-5 children
 Very low number of girls attending schools
 Iron folic acid consumption low.

21. Problem, Cause and Solution
Problem Cause Solution
1 Drinking Water Hand pumps not working Hand pump maintenance should be in
the hands of community
Repairs works not done in time With the falling water level, all the
hand pumps should be rechecked and
re-engineered as per need
People ignorant on taking ownership Rain water harvesting should be done
Technical Problems
2 Open Defecation Mindset of going out for defecation Awareness on relation of diseases
with open defecation, and relation of
diseases with poverty.
Uncomfortable in using toilets Construction of household toilets
Low preference to low cost toilets Government should take timely
disbursement of funds at priority

22. Problem, Cause and Solution
Problem Cause Solution
3 Garbage/ No place available for disposal Construction of compost pits
Contamination
Garbage dumped outside house Panchayat should provide
community place for garbage
disposal, for people who cannot
construct compost pit.
Waste water and child feces drained Awareness and BCC on Hygiene,
at door step Sanitation and Safe Health
Behaviors
4 Girl Child Education Responsible to be at home and look Sensitizing parents on the
after young ones importance of girl child
education.
Sexual exploitation by the teachers PTA should be made active
Mindset of sending girls for Outreach of girl child education
education is of no use schemes should be facilitated

23. Problem, Cause and Solution
Problem Cause Solution
5 Distribution of Irregular distribution, once in 3 months Distribution of nutrition should be
Nutrition at ICDS done strictly on monthly basis.
ICDS not opening as in the prescribed ICDS should open on time, and
format Panchayat should be given
responsibility of working as a watch
group.
6 Irregular ANM live in city and report to village ANM should stay at sub-center, this
Immunization by rarely will increase immunization coverage
ANM and institutional deliveries.
Have no proper MIS to track record Capable supervisory work to be
done.
Records and authenticity should be
checked regularly on monthly basis.

24. Problem, Cause and Solution
Problem Cause Solution
7 Employment Work not available in nearby areas Employment generation to be done
resulting in migration by Government
National park area being increased, and Fixed decisions should be taken
mines being shut down regarding boundaries of National
Park.
8 Electricity Due bills Bills should be paid on time, and
people paying bills on time should be
provided regular electricity
Theft (More than one person using a In cases where free electricity is
connection) being provided, there should be a
monitoring system to check the
supply and consumption.
Long time cut-offs

25. Problem, Cause and Solution
Problem Cause Solution
9 Ration Distribution PDS shops not opening regularly PDS should open regularly.
(PDS)
PDS influenced by power centers of Panchayat should have a watch dog
village committee who looks at the
functioning of PDS
Ration weighed less, supplied less Surveillance should be done on the
distribution of ration
All Should be bought at once in one day Arrangements for taking ration in
installments as per convenience
10 Birth Registration Ignorant attitude of community Efforts should be made to sensitize
Certificate community on importance of birth
registration.
No initiative by Secretary to promote Monitoring of the program should be
Birth Certificate done by Janpad

26. Seasonality
Month Disease 1 Disease 2
January Pneumonia Cold, and Cough
February Pneumonia, Respiratory Problem Cold, and Cough
March Diarrhea Boils
April Diarrhea, Fever Boils
May Diarrhea Heat Stroke
June Diarrhea Heat Stroke
July Diarrhea Conjunctivitis
August Malaria, Jaundice Skin Disease
September Malaria, Jaundice Skin Disease
October Cough, Pneumonia Common Cold
November Cough, Pneumonia Common Cold
December Cough, Pneumonia Common Cold

27. Community Level Issues
 Garbage
 Open Defecation
 Washing hands before meals
 Washing hands after defecation
 Not using ladle for drawing water
 Breast feeding
 Personal hygiene
 Village sanitation
 Leaving waste water standing on roads
 Other feeding to infants before 6 months
 Iodine Salt
 Consulting quacks
 Girl child education
 Low number of girls from backwards classes
 Caste discrimination
 Participation of women and children in decision making

28. Community-Government Level Issues
 Drinking water
 Birth registration
 Education not efficient
 Electricity
 Using ORS
 Toilet Construction in BPL families

29. Government Level Issues
 Distribution of supplement at ICDS
 Immunization by ANM
 ANM not staying at Sub-center
 Unemployment
 Distribution of Ration (PDS)
 Distribution of Birth Registration Certificate
 No ICDS building
 No sub-center building
 School building not adequate
 Roads

30. Achievements
 Accredited Health Activist ASHA selection given in the
hands of Sambhav.
 Success in establishing 42 temporary ICDS centers.
 Promotion of Nutrition Supplement to children falling in 3-4
grade of malnutrition. 268 children have been admitted in
district hospital till now.
 Establishment of 2 NRC centers for malnourished children,
a result of Sambhav’s advocacy efforts.
 311 early marriages stopped
 319 child labor linked with formal schools
 Gradual improvement in institutionalized deliveries,
especially in villages: Girmora, Mehdawali, Manakpur, Bichi,
Arjungawan, Gatwaya
 Promoting household toilets has helped initiate construction
of household toilets in Lalgarh, Khyawada Kalaan,
Khorgaar, Theh, Satanwada, Patara, Sakalpur, Chaand, and
Bara.

31. Monitoring Structure
UNICEF, Bhopal Govt. of Madhya Pradesh
District Level Task
Direct PCA
Force, SHIVPURI
BLTF – Shivpuri BLTF – Badarwas BLTF – Pichore BLTF – Kolaras
NGO - Sambhav NGO - Rachna NGO - Parhit NGO - CID
1 Coordinator/Block
2 Supervisors/ Block
7 - 8 Facilitators/
Supervisor
= 15 facilitators/Block
P1 P2 P3 P4 P5
5 Panchayat/Facilitaor
AND
8 Volunteer/Panchayat
=
40 volunteers/
facilitator Reporting Relationship
Monitoring Relationship

32. Reporting Format- Part I
Narrative Summary Objectively Verifiable Indicators Progress Process involved
Output 1 Volunteers identified from all villages of the Project Functionaries identified and
Enable the community to project area and trained in community database prepared
continuously assess, monitoring and IPC skills (attachment 1)
analyze and take action Community Monitoring System established in Volunteers identified and database
whenever required on all Panchayats of the project area with prepared (attachment 2)
issues affecting their regular monthly review meetings on Training Plan prepared
children and women indicators decided by the community (attachment 3)
Regular Gram Sabhas being held (atleast one Consolidation of PRA findings
in each quarter) with quoram done – Village Information
requirements met and with discussions Table prepared (No. of
on issues affecting women and Panchayats)
children 20% of the project area identified
for setting up child friendly
Panchayats List of selected
Panchayats attached.
(attachment 4)
Intensive dialoging with the
community initiated in Child
Friendly Panchayats (social
maps, matrix ranking, action
plan revisited)
Village Information Centre Set up
in ….. Panchayats
Monitoring Plan for the month of
November ’06
(attachment 5)
Monitoring Plan for the month of
December 2006
(attachment 6)
One large village meeting held to
initiate this phase of
community programming
(no. of meetings…)

33. Reporting Format- Part II
Output 2 A volunteer federation structure No. of meetings at the
Support the created with adequate Cluster and village
community in its representation at the level with volunteers
endeavor to Panchayat, Cluster and explaining to them
realize its Block Level the future strategy of
aspirations Regular representation of the the programme
through issues affecting the Consolidation and
development and community by Volunteer & analysis of the
strengthening of NGO representatives in the Household and PRA
a reference – Block Level and District Level findings at the Block
redressal system Task Force Meetings. Level – ready for
presentation in the
BLTF/DLTF
meetings

34. Reporting Format – Part III
Output 3 Wall Paintings, Bal Melas, Report in accordance
Promote Key Exhibitions as detailed in the with the BCC
Behaviors NGO action plans completed reporting format
essential for Increase in the level of (attachment 7)
survival, growth Knowledge, awareness and
and development practice by 30% over the
of children and village planning baseline on
help in demand 4 key behaviors
generation
(raising
aspirations) for
basic and
essential services

35. Task Load Analysis of VPF
Panchayats
Days P1 P2 P3 P4 P5
Points to be noted –
1 ABC
1. The Facilitators will be
2 DEF
working for at least
3 ABC
4 DEF
two days in each of
5 ABC their 5 Panchayats
6 DEF
2. 2. They will be
7 ABC
8 DEF
responsible for
9 ABC
achieving 100% across
10 DEF the 6 indicators in
11 Meeting with Volunteers at Cluster Level integrated districts and
12 Meeting of Functionaries at Block Level 80% level in the
remaining 4
A Institutional Delivery D Girl's Education Panchayats.
B Birth Registration E Individual Toilets
C Malnourished Children F Immunization - MCD

36. LFA- Synopsis
Narrative Summary Objectively Verifiable Indicators Means of Verification Assumptions
Goal 30% improvement over and above Repeat village planning Sufficient political and
To promote survival, the agreed baseline across household survey administrative will
growth and all the 17 indicators listed in Analysis of available and exists for social
development of the 19th Nov. Memo future data from development and
Children in NFHS, NSSO, RCH, child rights
Shivpuri district of SRS, CRS
Madhya Pradesh
Strategic Result Analysis, Redressal (at the level Monitoring Reports on Sufficient resources and
To enable and support of the community) and Gram Sabhas from administrative will
the community so reference of issues affecting Govt. Counterparts, exists at the District
as to ensure the children and women in the NGOs and UNICEF and Block Level to
realization of their Panchayat and in the Gram Extenders accept,
aspirations for Sabha Monthly Progress Report continuously monitor and
survival, growth Regular representation of issues on implementation of address issues which
and development affecting children and women action plan from might be different
of their children in the BLTFs and DLTF and NGOs from line department
their timely and effective Minutes of the Meeting of programme priorities.
redressal DLTF, BLTF and
Review Meetings

37. Panchayat Fact Sheet: Part I
Panchayat Fact Sheet: Tanpur
S.No. Particulars Tanpur Jhund
1 Panchayat Tanpur
2 Sarpanch Rampal Jatav
3 Secretary Girraj Sharma
4 Volunteer Bharat Yadav, Harnaam Jatav Vijay Rawat, Karan Rawat
5 Anganwadi Worker Hemlata Gautam Shreebai
6 ANM Meena Vyas
7 MPW Bal Mukund Kushwaha
Manoj Shrivastava, Tulsi Das Dubey, Lokesh
Bobal, Surendra Bhatnagar, Shashikant Kishori Sharan Chourasiya, Santosh
8 Teachers Arya, Parsadi Lal Arya, Anil Khare, Uttam Sharma, Neeraj Sharma
Chand Soni, Ramniwas Bhargava,
Neelkant Dubey
9 PHE Mechanic Kali Charan
10 Total Population 1091 279
11 Female 603 164
12 Male 488 115
13 SC 383 67

38. Panchayat Fact Sheet: Part II
14 ST 0 0
15 Others 708 212
16 0-3 Years 98 14
17 3-6 Years 114 35
18 6-14 Years 203 52
19 Kaccha House 141 37
20 Pakka House 16 5
21 Total Houses 157 42
22 Toilets 4 0
23 Pregnant Women 7 1
24 Newly Wed Couple 5 1
25 Handpump 11 3
26 Well 7 1
27 Tap 0 0

39. Panchayat Fact Sheet: Part III
28 Primary School 1 1
29 Middle School 1 0
30 High School 0 0
31 PHC Satanwada
32 Sub Center Tanpur
33 Iodine Salt Consumption 130/157 20/42
34 Primary Diseases Malaria, Diarrhea, Fever
35 Primary Agricultural Crops Wheat, Gram, Soyabean
36 Source of Income Agriculture, Agricultural Labour, Labor

40. Volunteer
Federation
2 volunteers represent the community
Block at the Block Level Task Force
Level
30 Volunteers
Cluster Level Two Volunteers from each cluster
150 Volunteers (2*75 Panchayats)
Panchayat Level
2 Volunteers represent each Panchayat
8 volunteers from each Panchayat

41. BLTF/DLTF
•CEO, ZP
•CMO
•DEO District Level Task Force
•DPO
(Headed by Collector)
•PHED
•AJKV (Tribal)
•M & CD
Block Level Task Force
•NGO
(Headed by SDM)
•VFR •CEO, Janpad
•BMO
•BEO
•PHED
Volunteer Federation •M & C D
•NGO
•VFR

42. Future Directions and Components
 Village Information Centers
 Data collected during VLMP
 Information on various government schemes
 Mother and Child Health
 IEC Material (Mother, Child and Key Messages)
 Setting up a community monitoring system at village and
Panchayat level which empowers community to come up as
a pressure group and promote demand generation for
safeguarding the lives of mother and children.
 To empower volunteers to play a dual role as community
facilitators as well as pressure persons for service delivery
on service providers.
 To build and create 15 model child friendly Panchayat which
intensive interventions later forecasted to be replicated in
all the Panchayats of a block.
 Building a volunteer federation in a hierarchical manner
which has representation from villages and clusters at the
block and district level, and which acts as representative of
the community to share various related issues.

43. Next Phase Activities
 Training of volunteers
 Establishing community monitoring
 Monthly review meetings at village level
 Strengthening Gram Sabha
 Creating volunteer federation
 Promotion of 4 key behaviors
 Exclusive Breastfeeding
 Girl Child Education
 Hygiene and Sanitation Practice
 HIV/AIDS
 Training of HIV/AIDS
 Children New Agency