The document outlines a micro planning process for community-based organizations, detailing critical steps such as problem identification, strategy development, action planning, task allocation, and monitoring and evaluation. It includes various tools and exercises to collect data, prioritize issues, and allocate tasks effectively. The ultimate goal is to create actionable strategies that involve community participation and collaboration with local authorities.

1. Micro Planning for CBOs R.Jayachandran Social Development and Management Consultants, Chennai [email_address]

2. Micro Plan

3. Micro Plan

4. Critical Steps in Micro Plan

5. Micro Planning Process

6. 1-Identification of Problems Tool: Local Survey (Preliminary Observatory Survey or Formal Transect Walk) Exercise 1: Listing the problems identified Exercise 2: Prioritization of Problems (Interaction/Small Group Discussions) Problem Reason/ Cause of the Problem To whom (Affecting) Where (Location )

7. 2.Identification of Strategies Tool: Small Group Discussions Exercise 1: Listing of Possible Strategies Exercise 2: Comparison of Strategies Exercise 3: Selection and Prioritization of the Most Agreed Strategies Problem Short-term Strategy Long-term Strategy Strategy Number of Small Groups Agreed Problem Agreed Strategy

8. 3. Action Plan Tool Group work Exercise 1 Listing of Actions Needed to achieve each Strategy and Consideration of their Costs Exercise 2 Selection of Agreed Action Strategy Action Needed Cost (Maximum) Cost (Minimum) Strategy: Agreed actions: 1 2 3

9. Action Prioritization-Level 1 Activities We can do it on our own We can do it with little technical support We can do it with technical support and some money We can do it jointly with local Govt. We cannot do it; but can tell to authorities/agencies what needs to be done We need to know who else can help us.

10. Action Prioritization-Level 2 Our Stand Activities that could be taken up immediately Activities that could be taken up after a month Activities that could be taken up after three months Activities that could be taken up after six months We can do it on our own We can do it with little technical support We can do it with technical support and some money We can do it jointly with local Govt We cannot do it; but can tell to authorities/agencies what needs to be done We need to know who else can help us?

11. 4. Task Allocation Tool Group Work Exercise 1 Listing of Tasks required to achieve Action Exercise 2 Making a Plan with the Sketches based on the above Group work Action-1 Tasks Who Will do it? When? How? Action-2 Tasks Who Will do it? When? How?

12. 5. Monitoring and Evaluation Tool Group Work Exercise 1 Describing the Status of each Action Exercise 2 Drawing Lessons and taking Corrective Actions Action Taken Status of Progress 1 2 3 4 Action Taken Present Status Lessons Learnt Corrective Action

13. Micro Planning-Methods Mapping(Resources, Land use, Hazards, Infrastructures) Risk Assessments( Hazards, Vulnerability, Capacity) Community Profiling(Historical, Demography Livelihoods, Income and Expenditure, Well being, Migration, Power relationship, Gender, Organizations, Networking) Data(Seasons, Rainfall, Crop yield, Tools SURVEYS PHOTOS VISUALS INTERVIEWES OBSERVATIONS CASE STUDIES DISCUSSIONS SIMULATIONS RANKING MATRIX DIAGRAMS

14. Participation