The document provides guidelines for using direct quotes, indirect quotes, and partial quotes in news stories. Direct quotes use the exact words from a source and are placed inside quotation marks. Indirect quotes paraphrase or summarize a source rather than using the exact words. Partial quotes use only part of what a source said. Attribution, or words like "said" should be used to indicate who is speaking. Punctuation and formatting of quotes is also addressed.

1. Using Quotations

2. You can QUOTE me on that A quote is the exact wording of a statement from a source. That statement may be a fact or it may be opinion. Quotes make a story more lively and more believable. Readers are more likely to believe what your story says if there are reliable sources speaking in their own words in the story. There are several types of quotes.

3. Direct Quotes Quotes printed word for word exactly as the speaker said them are direct quotes. These words appear inside quotation marks. The attribution word appears outside the quotation marks. The attribution is the phrase that tells who said it, where you got the information. Direct quotes are used when a source expresses an opinion.

4. Examples of Direct Quotes “I am thrilled to be representing the great State of Texas at the Free Spirit Conference here in Washington, D.C.,” Susie Spunk, newspaper adviser said. “I owe it all to my talented students.” “I’m just glad I didn’t have to spend any more time with my adviser than I did,” said Janie Joker, who added that she enjoyed riding the subways more than she did the conference.

5. Indirect Quotes Information from a source which is not made up of the speaker’s exact words is not placed inside quotation marks. This is an indirect quote, which is a paraphrase or a summary of the meaning of the direct quotation. Indirect quotes are used to: Express a fact stated by the source Clarify a quote that is too long, confusing or dull Condense the ideas of several direct quotes

6. Never change the meaning of someone’s quote when you paraphrase it. Misquoting your source will erode the credibility of you as a reporter and of the entire newspaper staff.

7. Partial Quotes Sometimes it might work better to use a portion of a quote to convey the source’s thoughts than to use an entire quote. When reporters do this, they put the portion of the quote they do use inside quotation marks. Use partial quotes when you need to use a speaker’s exact words but the entire direct quote might be too long or too confusing for the reader. A partial quote is good for highlighting lively or memorable words, especially those which express an opinion.

8. Examples of Partial Quotes George Davis, sophomore, said that spiked hair is now a “part of our cultural heritage and not a symbol of rebellion”, adding that he thinks the dress code should be revised to reflect newer styles.

9. Attribution In general, the attribution word is SAID . Not SAYS, STATES, STATED. SAID. However, there may be times when another word can be used: Use asked when the source asked a question. Use added only if a source adds to information already given. Use stated only when a source read from a prepared text. Use according to only when quoting a printed source.

10. How to Attribute In general, place the attribution word after the source and any identification, such as grade: “ I live in a small town,” Jo Smith, teacher, said . If you want to tell a little about the source besides his/her name and title or grade, place the attribution word before the source: “ My mom makes the best pies,” said Ginger Peel, whose mother owns the Starlight Bakery on Dunbar Ave.

11. Attribution, continued If the information in the quote is more important than the source, use the attribution after the quote. (You will do this 99% of the time): “ I’m really tired of all the emphasis placed on the TAAS test,” Lisa Smith, junior, said. If the source is well-known, you might want to place the attribution before the quote on the first reference: Country singer Garth Brooks said, “This time I’m really going to retire. Honest. I really am.”

12. Attribution, continued For direct quotes of multiple sentences, attribute after the first sentence: “ Journalism is my favorite subject,” Sam Thomas, junior, said. “In fact, I want to be a newspaper reporter after I graduate.” If the quote is a long sentence, or if it is the last quote in the story, place the attribution at the first natural break in the thought: “ I thought I could do it,” Linda Rogers said, “but I never thought I’d do it that well.”

13. Punctuating Quotations The speaker’s exact words go inside the quotation marks. The end punctuation (period, question mark, exclamation point) goes inside the last quotation mark. When the attribution comes after a direct quote, use a comma to separate the quote from the attribution. When the attribution comes before the quote, place a comma after the attribution word. If a question mark relates to the sentence and not the quote, place it at the end of the sentence outside the quotation marks.

14. Punctuating, continued Use single quotation marks to indicate a quote inside a quote. Begin a new paragraph with each quote and with each transition. Leave off the closing quotation marks at the end of a paragraph if the quote continues in the next paragraph. If a quote is a complete sentence, begin it with a capital letter. If it’s not, don’t.

15. Using Quotes Attribute all opinions. Attribute facts only when they are controversial. Use a variety of direct, indirect and partial quotes. Alternate direct quotations with transitional material. The transitions may contain indirect quotes and partial quotes. Don’t quote the obvious. If a direct quote is very long or boring, use an indirect quote or a partial quote instead.

16. Using Quotes, continued Your primary source should be quoted more often than other sources. It is permissible to make minor corrections in grammar to prevent a speaker from sounding uneducated. To clarify a confusing or strange word or phrase within a quote, insert a translation between brackets. [] Add the word “sic” [meaning thus] in italics within brackets after words that are misspelled or used incorrectly in a direct quote from a printed source. This indicates the quote is exactly like the original source.

17. Using Quotes, continued Check potentially offensive or misleading quotes with your editor or adviser or the source before you include them. If possible, use a tape recorder so you will have a record of the interview. Never use the words “when asked” or “in response to a question about” to lead into a quote. The story is not about you, so do not insert yourself into it.