Impact of using external tools (cloud based) in teaching and learning and the FIPPA implications and responsibilities

1. Using External
Learning Tools
Learning and Teaching Centre, BCIT
October 31, 2017

2. Welcome!
ORosario Passos
O Instructional Development Consultant
O Learning and Teaching Centre
O Extension: 1266
O Rosario_Passos@bcit.ca
www.bcit.ca/ltc

3. About this workshop
O Select the most suitable external
learning tools to integrate with
your teaching, online and in the
classroom, to promote learner
engagement
O Use external learning tools in
compliance with the FIPPA
legislation to protect student
privacy

4. About this workshop
Tell us… tell us…. What
apps have you used
lately?

5. About this workshop
It’s a big Free App world!
OEducational considerations
OProtection of privacy

6. Educational considerations
To use or not to use?
O Will it enhance the learning experience?
O Is it aligned with the learning outcomes?

7. Protection of privacy
O Are you planning to use an external
learning tool, either in your course or for
any purpose, that may involve the
personal information of others?
Yes No
5 step assessment
Personal information: Information
about an identifiable individual excluding
contact information.
Student email@institution is considered
personal infomraiton
Faculty email@institution is not considered
personal information (employee contact
information)

8. Protection of privacy
O Is this a passive/information web site that
doesn’t require the user to enter any
information to use the site and that doesn’t
use cookies or any other tracking/data
collection tools?
Yes No
Free to use

9. Protection of privacy
O Is the user required to create an account or
enter information in order to access the
site/tool or information contained within the
site that is essential for learning and/or does
the site track user activity or collect user data
in a hidden manner?
Yes No
3 more questions

10. Protection of privacy
1) Will the site you are considering be for
casual use, at the complete discretion of the
learner?
2) Will the site you are considering be
recommended by you, as an important
resource for learning?
3) Will the site you are considering be required
for successful completion of the learning?
Free to use

11. Protection of privacy
Casual use:
Sites or software that learners may choose to use on
their own.
Example:
OAn instructor assigns a web-quest activity without
specifying the web sites to be used.

12. Protection of privacy
1) Will the site you are considering be for
casual use, at the complete discretion of the
learner?
2) Will the site you are considering be
recommended by you, as an important
resource for learning?
3) Will the site you are considering be required
for successful completion of the learning?
5 step
assessment

13. Protection of privacy
Recommended use:
Recommendation compels learners to use the tool. Greater
onus on you to protect their privacy.
Example:
OAn instructor assigns a web-quest and specifies a list of web
sites to be used, some require learners to setup an account to
access the necessary information.
OAs part of an assignment, the instructor makes a
recommendation that the learners use a specific web-based
presentation tool.

14. Protection of privacy
1) Will the site you are considering be for
casual use, at the complete discretion of the
learner?
2) Will the site you are considering be
recommended by you, as an important
resource for learning?
3) Will the site you are considering be required
for successful completion of the learning? 5 step
assessment
+ opt out
option

15. Protection of privacy
Required use:
Tool is fundamental for the learning, learners
must use it to complete course.
Example:
OAn instructor assigns a web-quest requiring the learners
to access a specific website that is secured with account
creation requirements
OTextbook sites: Pearson MyLab, Pearson MyEnglish Lab
and MHCampus

16. 5 Step Risk Assessment
Five steps to follow to enable use:
1.Assess the risk
2.Design curriculum to mitigate risk
3.Inform learners
4.Provide an opt-out option
5.Obtain consent

17. 5 Step Risk Assessment
1. Assess the risk

18. 5 Step Risk Assessment
1. Assess
the risk

19. 5 Step Risk Assessment
2. Design curriculum to mitigate risk
Consider the use of this application and the degree
to which it requires the disclosure of personal
information, opinions, or ideas.
Example:
O An assignment that requires learners to use a
specific survey tool in which respondents are
required to enter their names and contact
information.

20. 5 Step Risk Assessment
3. Inform learners
Prior to the start of the course or, at the latest, prior
to the registration refund date, indicate intent
to use any third-party web-based application.
Example:
O Include in course description
O Inform in first lesson (LTC lesson plan)

21. 5 Step Risk Assessment
4. Provide an opt-out option
If a learner objects to using the app due to concerns
about personal privacy you must provide a
reasonable alternative to allow learners to opt
out without penalty.
Example:
O If using Socrative for a pre-test, consider doing a
pre-test in D2L

22. 5 Step Risk Assessment
5. Obtain consent
For learners who don’t opt out, you need to obtain
and retain written consent before using the app.
Example:
O Templates: Learner Consent Statements

23. 5 Step Risk Assessment
5. Obtain
consent

24. Protection of privacy
In summary:
O Assess the risk
O Inform the learners (including the opt out option)
O Secure their permission

25. Protection of privacy
Info in D2L:
Learn.bcit.ca
O Educational Guide to Privacy Compliance
O Templates

26. Examples of Tools
Lets look at some examples now!

27. Google Apps
ODrive
OForms
OBlogger
OYouTube
OPicasa
ODrawings

28. Brainstorming
Tools
ORealtime Board: collaborative whiteboard
for online brainstorming
OFlockDraw: whiteboard for drawing in real
time online (no login required)

29. Concept / Mind
Mapping Tools
OSpiderScribe: online mind mapping
OBubbl.us: online mind mapping

30. Presentation Tools
OPrezi: cloud-based slide creator
OAnimoto: Animated slides, mixed media
OAuthorstream: Share powerpoints on the
web
OEducreations: combine images, text and
voice into video presentations

31. Synchronous
Communications
OSkype
OGoogle Hangouts
OBigBlueButton
OWebex
OAdobeConnect

32. Storytelling Tools
OFotobabble: talking photos and slideshows
OStorify: make the web tell a story

33. Website Creation
Tools
OWix.com: free websites
OWeebly: free websites

34. Animated Avatars
OVoki: avatar
OSitepal: avatar

35. Content Curation
OPaper.li: content curation
OScoop.it: content curation

36. Student Response
Systems
OSocrative: student response systems
OTurningpoint: student response systems,
polling

37. Photo Sharing
and Free Images
Photo sharing:
OFlickr
OPicasa
Free Images:
OWikimedia
OIcons

38. Miscellaneous
O Wordle: word clouds
O Twitterfall: live twitter feed
O Folioforme: e-portfolios
O Linoit: stickies and photo sharing
O Diigo: bookmarking and annotating web files
O Jing: image and screen motion capture
O Doodle: scheduling
O Wikispaces: free wiki hosting

39. Top Tools 2013
200 top tools for learning – 2017