Educational organizations are facing tough challenges - learn the critical success factors you need to achieve peak operational performance, including policies for change, and strategies for implementation. Also, most people know the importance of Preventive Maintenance, but it can be hard to justify and hard to implement. In this session, you will learn how to justify your PM program by preventing costly mechanical failures, extending the life of your equipment, and reducing energy expenses.

1. Matt Hibbard
Grant Meiburg
Tim Mundy
Milwaukee Savings Summit

2. –Savings plural of sav·ing (Noun)
–Noun: An economy of or
reduction in money, time, or
another resource.
–The money one has saved, esp.
through a bank or official scheme.

3. –sum·mit/ˈsəmit/
–Noun: The highest point of a hill or
mountain.
–The highest attainable level of
achievement.

8. What else is changing
Expectations
• Student
• Faculty/Staff
• Community
Budgets
Policies & Regulations
Leadership
Job responsibilities
Technology

9. What do you need to change?
Somebody somewhere has to start acting
different
– Is it you?
– Is it someone else?
– Is it a team of people?
Determine what’s not working
Find and Follow the Bright Spots

10. Reading B
Math F
Science B
Social Studies A
English A
Art B

11. Reading B
Math F
Science B
Social Studies A
English A
Art B

12. Reading B
Math F
Science B
Social Studies A
English A
Art B

13. Bright Spot
• Annual energy spend of
5,000,000 (in 2008)
•Set 5 year strategic goal to
reduce electric usage by 40%
•Has become one of the
highest rated School Districts
in the state of AZ in reducing
energy consumption

14. Use Your Tools
• Software and Technology are an
important tool in your toolbox!
• Let technology be part of your
respected methodology
• Gone are the days of “I think” or “I
feel”

15. Why Technology is Critical
to Your Success
Change your image by leveraging Information
Change your image by high interaction with your
customers
Enables you to be Proactive, not Reactive
Establishes a “respected methodology” which
earns you Respect
Manage Processes – not problems

16. Why Does Facilities Maintenance
Matter?
The appearance of your school facilities says a lot
– A positive relationship exists between school
conditions and student achievement and behavior
– Students who attend schools in poor condition score
lower than those attending schools in excellent
condition
– Physical conditions have a direct effect on instructor
morale, sense of personal safety, and feelings of
effectiveness in the classroom
– The condition of a campus affects the decision of
parents’ prospective students to matriculate at a
district, school or college/university

17. Internal Departmental Challenge: What causes
facilities problems?
• Inadequate funding
• Inadequate staff training
• Need for more staff
• Inefficiencies
• Doing the “Status Quo”
• Low Moral
• No time or tracking method for PM

18. Outside Forces = Challenges
• Buildings and Equipment deteriorate
• Decreased Public Investment
• Voided Warranties
• Deferred maintenance
• Customer Expectations

19. Perception is Reality
Now is the time to be at the table
Market your M&O department
Data is the foundation of power
Perception
GapWhat you do
What others
think you do

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23. Evaluating the Maintenance Program
After demonstrating their support of maintenance,
it is fair for stakeholders to expect the
maintenance program to show results
Establish measurable baselines against which
progress can be measured (e.g., average time it
takes to complete a work order, average cost/ft2, etc.)
A good computerized maintenance
management system can provide
evaluation data
(work orders, energy usage, etc.)

24. Measuring Your
Own Success
• A completely redesigned MySchoolDude focused on:
– Recognizing your success
– Showcasing the impact you’re making at your institution and
community
– Helping justify staff, resources, customer service,
responsiveness and team productivity
– Highlighting best practices
– Suggesting opportunities for improvement
– Illustrating the value of your SchoolDude investment
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25. New
MySchoolDude
Cont…
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26. Are you operating alone?
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27. or…, are you a member of a World
Class team?
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28. The SchoolDude Nation
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29. The Power of the SchoolDude
Nation
Representing 50 states, 7 provinces and 16
countries
Supporting 30M students every day
In 2012, more than:
– 13Million work orders
– 6.5Million facility usage events
– 2.2Million IT incidents
– 1.1Million IT assets
– $1.5Billion in energy costs
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30. SchoolDude’s Solution Suites
• FS Direct
• FS Automation
• Community Use
• Trip Direct
• Maintenance Direct
• MD Wireless
• PM Direct
• Inventory Direct
• Planning Direct
• Utility Direct
• Conserve Direct
• Critical Alarm Automation
Energy Management
Facility Management Event Management

31. SchoolDude’s Solution Suites
Event TechnologyFacilityEnergy Facility Event Technology

32. Services
• On-Site Product Training
– Customized training for your entire team,
delivered on-site, at your institution.
• On-Site Project Management
– Customized project management and
implementation to configure your products and
processes.
• Tune-Up Services
– A success engineer can help develop and deliver
a personalized account review, with
recommendations to drive adoption and success.
• Customized Report Building
– Customized design, test and implementation of
management reports to support your institution.
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Ask me about
getting someone
from SchoolDude
to come to your
campus!

33. Matt Hibbard
Midwest Senior Account Manager
Office: 877-868-3833
Email: mhibbard@schooldude.com
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