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Building the Foundation for anEffective Energy Management ProgramEnergy Conservation:Keep the ChangeRaven SykesApplications Engineerraven@schooldude.com

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Definition: The sum of measures planned and carriedout to achieve the objective of using the minimumpossible energy while the comfort levels and theproduction rates are maintained.Energy Reduction:Goals that focus on reducing energy consumptionEnergy Conservation:Long term goals that focus on minimizing energyconsumption over timeWhat is Energy Management?

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Challenges ?!?!

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• Increased Global Demands = Higher Sustained Prices– Electricity, Natural Gas, Coal, Oil• Do NOT have a Baseline• Aging Buildings and Equipment• Climactic Effects and Disasters• No Buy In from StaffPain Points

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Energy expenses represent 16% of a schoolscontrollable costs.

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SCHOOLDUDE 6

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SCHOOLDUDE 7

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The Economics• Several districts *– 2004/05 -- $240/student– 2007/08 -- $370/student– 55% growth whileenrollment flat0.00%20.00%40.00%60.00%80.00%EneryCost/StudentPercentIncreaseEnergy Cost/StudentDistrict AKileenDistrict BDistrict CDistrict D*Tasbo eFactsManaged vs. Unmanaged• Unmanaged is spending $60-$100 more per student per year• Competing with other resources• Classroom• Maintenance• Capital backlog• Needed equipmentSchools That Are NOT Managing Costs

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– Save 10%-15% by changes in behavior or increasedawareness– Save 5-20% by effectively managing, maintaining andoperating schoolsSavings Example:– Average utility costs = $295.13 per student– 10% savings = $29.50 per student annually–4,000 students = $118,000 savingsSchools That Are Managing Costs

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SCHOOLDUDE 10

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It Can Be Done• Energy Star rated buildings use 35 percent less energy andgenerate 35 percent fewer Greenhouse gas emissionscompared to average buildings.• Buildings that have earned the Energy Star cost 50 centsless per square foot to operate.(Source: Energy Star)It Starts with the Bills and it Ends with the Bills!

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Energy Manager ResponsibilitiesCreate EnergyPlan and PolicyChair EnergyCommitteeGenerate/Update/ImplementMaster PlanCreateProgramFor IndividualFacilitiesProduce and/orSuperviseAnnualAuditsHelp CreatePreventiveMaintenanceProgramHelp BalanceEfficiency andSafety[e.g., IAQ]Help CreateEfficientConstructionInstitute andOverseeCommissioningPrepare BothAnnual andProject BudgetsServe as UtilityNegotiationsCoordinatorEstablishEnergyEfficiencyRewardsFind Technicaland FinancialResources[Grants/Rebates]CreateEvaluationand ReportingProceduresStandardizeSavings andVerificationProceduresInform andDiscuss –CommunicateSource: Texas Energy Managers Association

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Create EnergyPlan and PolicyChair EnergyCommitteeGenerate/Update/ImplementMaster PlanCreateProgramFor IndividualFacilitiesProduce and/orSuperviseAnnualAuditsHelp CreatePreventiveMaintenanceProgramHelp BalanceEfficiency andSafety[e.g., IAQ]Help CreateEfficientConstructionInstitute andOverseeCommissioningPrepare BothAnnual andProject BudgetsServe as UtilityNegotiationsCoordinatorEstablishEnergyEfficiencyRewardsFind Technicaland FinancialResources[Grants/Rebates]CreateEvaluationand ReportingProceduresStandardizeSavings andVerificationProceduresInform andDiscuss –CommunicateSource: Texas Energy Managers AssociationEnergy Manager Responsibilities

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What are your Challenges?TimeMoney People to See it ThroughOVERWHELMED!?!?

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Energy Management PlanTop 5 Places to Start• Gather Utility Bills• Create Energy Policy• Create Energy Audit Plan• Gain Buy In and Startchanging Behaviors• Create Evaluation and ReportingProcedures

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• Enter and Track Billing Data• What I am spending and using• Helps me establish a baseline• Understand my high and low performingbuildingsGather Utility Bills MISSINGHAVE YOU SEEN THIS BILL?Electric BillAge: 6 Months Shape: 8 x 11 in Weight: 2 OzPLEASE – INFORMATION NEEDEDLast seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in theMain Office. Is allergic to water, fire, and crumpling.If you have any information or have seen Bill, please contact theFacilities Dept. IMMEDIATELY at (555)555-5555“You don’t know what youdon’t know…”

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Bill Entry in UtilityDirect

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Energy Saving Opportunities• Misread meters• Malfunctioning meters• Estimated Accounts• Account OwnershipProblems• Incorrect units of measure,multipliers, and rates• Removing Personal Appliances• Electric Demand Reduction• Energy Waste• Inefficient buildings• Malfunctioning equipment• Operational Opportunities• Water Leaks• Oil Bill Problems

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Tracking Bills in UtilityDirect

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Creating a Viable Energy PolicyAn Energy Policy is a great step to being effective.POLICYREALAUTHORITYEFFECTIVEPROGRAM

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What the Energy Policy States• Rising Utility and Maintenance Costs are a concern.• A trained employee is needed to manageenergy-related issues.• The Administration is authorizing theEnergy Manager position.• Certain energy management goals will be obtained.• A plan will be prepared and implemented.• Incentive and reward ideas will be considered

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Sample Energy Management Policy

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• Each Building is Different• Individualized Energy Plan• Start with a friendly BuildingBuilding Policies

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Annual Energy AuditsKnowing what you have and the condition it is in isessential to saving energy.• Inventory Equipment• Develop records ofproblem areas• Record changes inbuilding use.• Refine list of neededprojects.

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What should you be doing???• Develop relationships with facilities and building staff• Maintaining Equipment essential to your Buildingsthrough a routine PM program• Establish an Energy Master Plan for replacing inefficientequipment• Implement Technology that ensures more efficient use ofenergy

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Facility Director• # of Reactive EnergyEquipment WOs• # Climate ControlWOs• # PM EnergyEquipment WOs• Technical IssuesEnergy Manager• Monthly Energy Costand Use Trends perBuilding• Monthly Energy Costand Use Trends byUtility• Energy Action PlanGetting Buy In - Working as a Team

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[Motivation] – Low Cost• Involve building occupants• Make decision makers aware• Train staff• Reward• Provide informationChanging Human Behaviors

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The Winds of ChangePower of the People!• Sustainability Council:Made up of faculty, staff, and students from different departments.• Internal Energy Competitions• Challenge other schools or even different districts in the same area.• Leverage the community by working with differentgroups to use energy more efficiently.

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Awards, Awards, Awards!!!

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Incentives Make aDifferenceFree T-ShirtsPizza PartyCouponsPublicity intheSchoolNewspaper orMagazineMovie Ticketsor PrioritySeating atAthletic Event

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Education and Awareness:This is How We Do It!‘Two-pronged’ approach•Tresine Logsdon:•Teaching background•E=USE2 & other curriculum,student energy teams•Britney Thompson:•Engineering background•Energy monitoring, data analysis,other technical areasFayette County Public Schools, Lexington KY•40,000 students•6,200 employees•59 schools + support buildings

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Successes in Energy ManagementTwo-year energysavings & avoidedcosts: $2,168,777FY2009AverageEUIFY2012AverageEUIChange inEUISchools Only 81.96 65.57 -19.99%Schools, Athletic, Support 82.54 69.17 -16.20%Fayette County Public Schools EnergyUtilization Index – Ranking by ChangeBuilding2009 EUI(KBTU/ft2)2012 EUI(KBTU/ft2) ChangeRosa Parks Elementary 88.99 51.27 -42.39%Henry Clay High 130.63 88.33 -32.38%Eastside Tech 84.40 57.66 -31.68%Tates Creek High¹ 113.43 80.97 -28.61%Lafayette High¹ 122.58 93.26 -23.92%Johnson Elementary 72.10 57.66 -20.03%Northern Elementary 103.46 83.13 -19.65%Jessie M. Clark Middle 66.18 53.79 -18.73%Picadome Elementary 79.79 64.91 -18.65%Beaumont Middle 90.67 74.35 -18.00%FY12 Utility CostsElectricity: $6,700,000Natural Gas: $780,000

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Education Leads to UnderstandingSustainability, Energy & the EnvironmentStudent-driven, Core Content-based 8-stepprogramStep 1: Form an E=USE2 TeamStep 2: Energy Assessment (Secret Energy Audit, Plug LoadSurvey, Light Level Survey, KGHS Energy Inventory)Step 3: Awareness & Education (Light switch/exterior doorstickers, posters, video, patrol Post-Its)Step 4: Design/Implement Sustainability School ImprovementProject; KAW Excellence in Water Education Award;LiveGreen Lexington GamesStep 5: STEM and our Environment (UK College of Education)Step 6: KY NEED Youth Awards for Energy AchievementprogramStep 7: Summary & Wrap Up: School Energy & SustainabilityPlanStep 8: Recognition and Reward ($$$)

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SustainabilityNot just energy, but everything‘sustainable’ or ‘green’ including•School Gardens•Design & Renovation 101•Pilot High School Bio-fuels lab•Indoor & Outdoor Air Quality•Bluegrass Youth Sustainability CouncilSustainability Council developedSustainability Plan in 2011 with fourmain goals:•Strive to be toxins free•Use natural resources responsibly•Create indoor and outdoor green andhealthy spaces•Teach, Learn, Engage, and Celebrate

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Awareness & Communication•Student energy team patrols•Student produced videos &announcements•Monthly Energy Reports•Faculty Meeting & Staff Presentations•Bi-annual board reports•Local Ch. 13 Quarterly It’s AboutSustainability Program•Online: Sustainability.FCPS.net•Twitter: @EnergyFCPS•Branding program with logo

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Monthly Energy Reports

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Awards & Incentives

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0.000.010.010.020.020.030.030.040.04JulyAugustSeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneUse Per Sq Foot20092010Year Data2011 2010 2009 2008 2007 2006Month HDD CDD HDD CDD HDD CDD HDD CDD HDD CDD HDD CDDJan 847 0 846 0 777 0 725 0 614 1 535 0Feb 480 4 768 0 536 0 504 4 674 0 604 0Mar 424 8 402 0 414 17 368 6 319 34 438 16Apr 118 79 128 67 137 57 173 33 211 62 139 73May 29 191 28 238 30 225 39 85 61 160 80 100Jun 0 463 0 499 0 400 0 469 0 346 0 290Jul 0 579 0 537 0 451 0 433 0 420 0 455Aug 0 453 0 499 0 475 0 414 0 592 0 477Sep 15 273 0 370 8 183 8 238 4 305 21 162Oct 204 27 112 62 178 33 209 34 76 153 221 29Nov 323 19 401 1 354 1 468 0 431 1 365 4Dec 509 1 932 0 759 0 548 2 523 6 534 0GrandTotal 2949 2097 3617 2273 3193 1842 3042 1718 2913 2080 2937 1606Use by BuildingReportUtility Direct allowsyou to evaluatebuildings versus likebuildings or multipleyears.You can do DegreeDay analysis.Reporting & Benchmarking-EvaluationTDD Analysis

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Making it Easier

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Continuous CommunicationRegular Communication at all levels is necessary to create the bestpossible energy program.• Visible: It must be seen.• If people don’t see it, it isn’t important.• Relevant: It must meet a need.• Support comes from those who know the WHY.• Responsive: It must support, not hinder.• They work with you when you work with them.

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Education-Newsletters!

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Education-Not Just Your Website…Social Media!

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Tools and Resources

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Appliance Calculator

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Looking for Other SavingsOpportunities“You don’t getanything unlessyou ask!”• Understand billing structure, evaluate rates, and negotiate with utility companieswhen applicable.• Research Rebates and Incentives with Federal, State, Local Government, and UtilityProviders.http://www.dsireusa.org/

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Educational Resourcesfor Energy Conservationhttp://www.energystar.gov/index.cfm?c=k12_schools.bus_schoolsk12http://www.standardcarbon.com/http://www.usgbc.org/DisplayPage.aspx?CMSPageID=1988

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http://www.ashrae.org/http://www.seco.cpa.state.tx.us/Educational Resourcesfor Energy Conservation

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Educational Resourcesfor Energy Conservation

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www.schooldude.com/resourcesSchoolDude Resources Availablehttp://www.k12masters.com/resources/energy-management/

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Newport-Mesa Facility Support Services Newsletter• http://nmusd.ca.schoolloop.com/file/1286003829731/1251534156287/7927248711601275121.pdfNational Clearinghouse for Educational Facilities --• www.edfacilities.comENERGY STAR --• www.energystar.gov/index.cfm?c=guidelines.guidelines_indexFayette County Public Schools Energy Website• http://www.sustainability.fcps.net/energy-data/schooldudeThe Texas Energy Managers Association (TEMA)• http://www.texasema.org/Association of South Carolina Energy Managers (ASCEM)• http://www.energy.sc.gov/index.aspx?m=14Santa Fe Public Schools Newsletter• http://www.k12masters.com/wp-content/uploads/downloads/2012/01/Example-Energy-Conservation-Newsletter-1-12-12.pdfAdditional Resources

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Tyingit allTogetherMotivationValidationEvaluationEducation

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Action Plan1. Review Existing Energy Management Plan or Create New one2. Begin Fostering Relationship with Facility Manager and Building Staff3. Walk through Buildings and conduct a preliminary energy audit4. Collect Utility Bills and start tracking them to establish a baseline5. Create Evaluation and Reporting Procedures

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• Find out Cost and Usage –Starts with Bills and Ends with BIlls•Track Data• Track Historical Data to get a Benchmark• Check for billing errors in current bills• Address Human Behaviors and modify them• Look for Savings Opportunities•Implement an Effective Energy Management Program that focuses onchanging behaviors, leverage technology, and focus on PreventiveMaintenance to reduce energy usage.BronzeSilverGoldBest Practices: An Olympic Approach

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Remaining Questions???

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SchoolDude.com Client ServicesLifetime Training and Support!Office: 877-883-8337Email: support@schooldude.comContact Us!