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Toastmasters In-Club Officer Training
The document provides an overview of the roles and responsibilities of club officers in Toastmasters, including the president, VP education, VP membership, VP public relations, secretary, treasurer, and sergeant at arms. It discusses how each officer can support the goals of the club success plan by focusing on leadership, membership, and member accomplishments. The roles are designed to work together to create a supportive learning environment for members and help them improve their communication and leadership skills.
Toastmasters In-Club Officer Training
- 2. Club Officer Training Hostedby Prospeakers Toastmastersof Westfield 2/27/17
- 3. Club Officer Roles SteveLanning, CC/ALB (your) Area 61 Director
- 4. The secret ofsuccess is to do the common things uncommonly well. John D Rockefeller Remember…
- 5. 1. President 2. VPEducation 3. VP Membership 4. VP Public Relations 5. Secretary 6. Treasurer 7. Sergeant at Arms Club Leadership Handbook Toastmasters Item #CLH Free PDF download @ http://www.toastmasters.org/clh Executive Committee Roles
- 6. President Defines & Communicatesa Vision for Club Success Provides Support for Fellow Leaders Understands Club Members’ Needs & Goals High Performance Leadership: Toastmasters Item #262
- 7. President • Deliver ClearAgendas for Club Business & Exec. Committee Meetings • Keep Discussions to Allotted Times • Vote or Defer… • Then move on Chairman Toastmasters Item #200
- 8. President Leads Development & Implementationof Club Success Plan (CSP) Which DCP goals will the club try to reach? Track & Report Progress Offer Support Toastmasters Item #1111 Free PDF Download @ http://www.toastmasters.org/Resources/Resource- Library?t=distinguished%20club%20program%20and%20club%20suc cess%20plan
- 9. President Transferable Skills Defining &Communicating Vision, Mission and Values Leadership Teambuilding Leading a Group to Consensus Motivating a Team to Work Toward a Common Vision or Goal
- 10. VP Education Knowand Promote the Toastmasters Curriculum Communication & Leadership Manuals Educational Awards Speech Contests Mentoring District Opportunities Help Members Set and Reach Personal Educational Goals Ensure that Agendas Facilitate Member Achievements
- 11. VP Education ScheduleClub Success & Leadership Excellence Series Presentations Successful Club Series Free PDF download @ http://www.toastmasters.org/en/Shop/Members/manuals-and- programs/the-successful-club- series/The%20Successful%20Club%20Series_289.aspx Leadership Excellence Series Free PDF download @ http://www.toastmasters.org/en/Shop/Members/manuals-and- programs/the-leadership-excellence- series/The%20Leadership%20Excellence%20Series%20Set_310.aspx
- 12. VP Education Lead Strategyfor CSP Educational Goals Which club members will earn educational awards in 2016-2017? Toastmasters Item #1111 Free PDF Download @ http://www.toastmasters.org/Resources/Resource- Library?t=distinguished%20club%20program%20and%20club%20suc cess%20plan
- 13. VP Education Transferable Skills MeetingPlanning Creating Timed Agendas Training & Providing Positive Feedback Coaching Others to Set & Achieve Personal Goals Motivation
- 14. VP Membership RecruitNew Members Promote Club w/VPPR Welcome Guests Get Contact Info & Follow Up INVITE Guests to Join! Membership Growth Toastmasters Item #1159 Free PDF Download @ http://www.toastmasters.org//~/media/A6B781390BD74AD38472D E424E2F0508.ashx
- 15. VP Membership RetainCurrent Members Understand Members Wants and Goals Work w/VPE to Deliver Customized Member Educational Experience Moments of Truth Toastmasters Item #290B Free PDF Kit Download: https://www.toastmasters.org/Resources/Resource%20Library?c=% 7b86B5527A+269E+4691+B28D+0F4D416C3F3C%7d&t=moments +of+truth
- 16. VP Membership Responsible forCSP Membership Goals How will the club recruit 8 new or returning members in 2016 – 2017? Toastmasters Item #1111 Free PDF Download @ http://www.toastmasters.org/Resources/Resource- Library?t=distinguished%20club%20program%20and%20club%20suc cess%20plan
- 17. VP Membership Transferable Skills Networking Relationship Building Marketing & Outreach Sales Skills & Confidence
- 18. VP Public Relations PrintPromotion Meeting & Event Flyers Club Newsletter Free Tools & Templates @ Toastmasters.org http://toastmasters.org/Resources/Resource- Library http://www.toastmasters.org/Leadership- Central/Logos-Images-and-Templates
- 19. VP Public Relations DigitalPromotion TI Club Listing Club Website Email Lists Social Media (Facebook, Meetup)
- 20. VP Public Relations Assistswith Membership Recruiting Goals How will the club attract prospective members and bring them into the club as guests in 2016 – 2017? Toastmasters Item #1111 Free PDF Download @ http://www.toastmasters.org/Resources/Resource- Library?t=distinguished%20club%20program%20and%20club%20suc cess%20plan
- 21. VP Public Relations TransferableSkills Messaging / Copywriting PR Strategy, Scheduling & Implementation Social Media Marketing Sales Skills & Confidence
- 22. Secretary Record Club Business Draft and Distribute Minutes for all Executive Committee & Club Meetings Read Minutes at Meetings Maintain Current Club Roster and Officer List Update Club Bylaws As Needed Club Records or Google “Meeting Minutes Template”
- 23. Secretary Support Development & Implementationof Club Success Plan (CSP) Assist President With Drafts & Correspondence Record CSP Action Items Toastmasters Item #1111 Free PDF Download @ http://www.toastmasters.org/Resources/Resource- Library?t=distinguished%20club%20program%20and%20club%20suc cess%20plan
- 24. Secretary Transferable Skills Listening Time Management Record Keeping Project Management
- 25. Treasurer Manage Club Bank Account Pay Approved Expenses Collect & Pay Member Dues Keep ACCURATE Financial Records Provide Financial Reports to Club Club Leadership Handbook Toastmasters Item #CLH Free PDF download @ http://www.toastmasters.org/clh
- 26. Treasurer Coordinate Draft & Approvalof Club Budget What are recurring expenses of the club? What expenditures do the officers propose to help the club reach its DCP goals in 2016 – 2017? Advertising Education Awards Events etc. Toastmasters Item #1111 Free PDF Download @ http://www.toastmasters.org/Resources/Resource- Library?t=distinguished%20club%20program%20and%20club%20success%20plan
- 27. Treasurer Transferable Skills Budgeting Project Coordination (Club Budget) Money Management Record Keeping Accounts Payable
- 28. Sergeant at Arms SetUp Venue for Meetings Speaker Accommodations & Equipment Needs Manage Club Property Storage & Inventory Maintenance & Replacement Needs Greet Guests Call Meeting to Attention Club Leadership Handbook Toastmasters Item #CLH Free PDF download @ http://www.toastmasters.org/clh
- 29. Sergeant at Arms TransferableSkills Record Keeping Organization Event Planning Venues Equipment Meeting Preparation Audio-Visual Setup Speaker Accommodations
- 30.
- 31. Toastmasters’ Inverted Hierarchy GUESTS Members Club(Prospeakers) Tara current President Area 61; Steve current Area Director (5) Division F; Heather is Division Director (20) District 53; Rich, Beth, and Joe (140)
- 32. District 53 Leadership RichDerksen, Beth Langdon, & Joe Abreu
- 33. Even further afield Region9 & Toastmasters World Headquarters
- 34. Table Topics: Building aLeadership Team Heather Turner, DTM Division F Director
- 35. Bringing it AllTogether as a Team! Be Accountable Do what you say you will do. Tell us about a time (at work, in a club or at home) when you or at teammate failed on a major deliverable. How many people were affected, and what was the result to the project?
- 36. Bringing it AllTogether as a Team! Be Vulnerable Admit your weaknesses and ask for help. Tell us about a time when you or a teammate admitted to a shortcoming or challenge in executing on a responsibility and asked for help. What was the result to the asker? What was the result for the team?
- 37. Bringing it AllTogether as a Team! Be Open to New Ideas Entertain all new ideas – even those you think you’ve tried before. Tell us about a time when a teammate brought you an idea that you thought had failed, but executed it in a new way that yielded a surprising result. Alternatively, tell us about a time when you offered a new idea and were told “we’ve already tried that”. How did that make you feel?
- 38. Bringing it AllTogether as a Team! Have an Opinion…and Share It Apathy kills clubs, so care enough to have an opinion. Tell us about a time when you spotted a potential problem but did not speak up, and then the problem became real. How did you feel? Did you resolve to do anything differently after that? Alternatively, tell us how you encourage others to develop self-confidence and share their opinions.
- 39. Bringing it AllTogether as a Team! Eat Your Frogs Unpleasant tasks don’t go away when you ignore them…so “eat those frogs”! Have you ever procrastinated on an unpleasant or onerous task, only to find that the waiting and/or the outcome was worse than the work itself? What might have happened if you asked for help? What might you do differently in the future?
- 40. Bringing it AllTogether as a Team! Focus on the Common Goal Have a strategy…but don’t lose sight of the goal. Tell us about at time when you worked on a project where everything went wrong, but you (and/or your team) still met your goal. What allowed you to be successful? What does this tell you about goals vs. strategies?
- 41. Bringing it AllTogether as a Team! Celebrate Each Other! Be a cheerleader for your team, and never take anyone for granted. Compare a time when you were taken for granted and a time when you were appreciated. How did each situation make you feel? How did it impact your work and the results to your team?
- 42. Serve the Member AMethod for Using the Distinguished Club Program Presented by Tara E. Browne, DTM
- 43. Not a pass/failor a measuring stick…
- 44. …but a roadmapto creating a great member experience
- 45. Three Pillars ofMember Experience Leadership Membership Accomplishment
- 46.
- 47. • What does“good” look like? • What can we do to get to “good”? • What should we do first? Leadership: Vision, Plan & Priorities
- 48.
- 49. Membership: Benefits to theClub Attrition Offset Meetings Variety & Value Belonging & Social Proof
- 50.
- 51. Mission of aToastmasters Club We provide a supportive and positive learning experience in which members are empowered to develop communication and leadership skills, resulting in greater self-confidence and personal growth. A Proven Curriculum Accomplishment: Educational Achievements!
- 52. Keep the Roadin Good Repair… To create a great member experience: And the DCP Map Will Guide You There!
- 53.
- 54. Prospeakers 2017 • Whatis one thing you would personally like to accomplish between now and June 30, 2017? • What is your vision for Prospeakers Club?