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Chrysalis Consulting Ltd, 26 Priestgate, Peterborough PE1 1WG mail@chrysalis-consulting.co.uk 01733 865026
Purpose Driven Time
Management
Kelly Fryer
Today
• About me
• Time is NOT money
• The elements of Purpose Driven Time
Management
• Learning
• Final thoughts and questions
About Me
• Visionary
• Growing Up
• Education and Qualifications
• Starting work
• Motherhood
• Promotions
• Cycling
• Started Chrysalis
• Coaching – Executives, Business, Individuals
• Time Management
Before we move on
Name
What you do
What you want from today
Time is NOT money
Selling time for money – Hourly
rate
Wasting time for money
Definition:
noun
the ability to use one’s time effectively or
productively, especially at work.
“time management is the key to efficient working”
What is time management?
Without time management we:
• Can lack focus
• Can lack drive
• Procrastinate
• Feel anxious
• Feel overworked
• Overwhelming feeling of there not being enough hours in the day
• Miss goals and deadlines
Why is time management important?
• We live and work in an age of technology, everything is now
‘urgent’ and we can be contacted at all times of the day by a
variety of forms.
• We are ‘busy’ all of the time, often head down staring at our
computers or phones and trying to juggle the numerous emails in
our inbox and the constant calls.
• ‘There aren’t enough hours in the day’ is a saying used widely in
businesses and at home as we try to juggle our lives.
Often, the key to effective time management consists of a
number of factors:
• Understanding the desired outcome
• The time allocated to the task
• The resources available to complete the task
• Clear focus
• Removing distractions
When we don’t have all of these factors in place we can become
distracted, lose our focus and we fail to manage our time effectively.
Why Purpose Driven Time Management?
The elements of Purpose Driven Time Management
Purpose
When you are clear on your purpose it is easier to allocate
time to achieving these goals.
What am I here to do?
What are my core outcomes?
What are my key objectives?
Strategy
When you are clear on your purpose, the strategy to meet this
purpose can become much more clear.
What are your timeframes?
How much time do you need to allocate to the tasks/actions that
will allow you to achieve your purpose?
Diary management will now become much more easy. You may
find that colour coding helps define time.
Accountability
When you are clear on your purpose and your strategy, you will be able to see
much more clearly what you are accountable for and who you are accountable
to.
Consider who you are accountable to;
Customers
Team
Manager
Stakeholders
How much time do you need to allocate to each of these groups of people to
allow you to meet your purpose?
Accountability – Delegation vs Empowerment
When you have identified who and what you are accountable to and for, you
can start to look at the tasks and actions that need to be carried out by you and
those that you can delegate to others.
Consider the tasks for you to do and the tasks that you can delegate to others.
Then review the next piece of information on delegation vs empowerment and
see how you could implement this in your workplace.
Tools and Resources
When you know your purpose, are clear on your strategy
and know who and what you are accountable for, it’s time to
explore the resources you have available to you to allow
you to keep on track.
Consider who and what you have available to keep you on
track. This may include knowledge, experience, people,
money, time etc.
Mindset
When you are clear on your purpose on your purpose, your strategy, your
accountability, and your tools and resources, you can consider what barriers if
any you are creating for yourself.
Do you procrastinate?
Do you put things off until the last minute?
Do you find yourself scouring the internet or wasting time on social media or
making endless cups of coffee when you know to be focusing?
Where else do you get in your own way?
Consider where your mindset is causing you problems and what you can do to
counteract these.
Energy
You are now clear on your purpose, you have your strategy, you understand
areas of accountability, you know the tools and resources that you have
available to help you succeed and you have considered mindset. Next to tackle
is energy.
Consider your energy angels (givers) and your energy vampires (drainers).
These can be tasks, people, meetings, activities, drinks etc. Where are you
spending most of your time.
On average you need a ratio of 3:1 angels vs vampires.
Say NO
You know your purpose your strategy, your accountability, your tools and resources, your
mindset and your energy. Now for the most challenging part, what can you say no to?
Often when we are looking at time management, we can the perfect schedule and the most
beautifully colour coded diary in the world, but if we can’t say no to something that doesn’t allow
us to meet our purpose or fit in with our strategy, even the best thought out plans can go out of
the window.
There will of course always be something that comes up at the last minute that needs to be
done. Say yes if it falls within your remit but be realistic about when you will be able to
complete it by.
Consider now, when over the last month you could/should have said no to something.
Putting it into practice
Now you are clear on your purpose, your strategy, your accountability, your tools and resources,
your mindset, your energy and what you can say no to, how do you actually put this into
practice?
Allocate a maximum of 90 minutes to any task or activity (we lose energy and focus after this
point)
Schedule time in your diary for your priorities, accountabilities and responsibilities
Allow time for ‘interruptions’
Use the start of the day for the difficult/onerous tasks so they are out of the way
Ask yourself – will this help me achieve my purpose? Is this a priority right now? If the
answer to either of these is no, don’t focus on them now
Use no more than headings to prioritise your day and colour code them in your diary
Delegate or empower as much as you can to keep you on track
Exercises
August 201525
WHAT THREE THINGS COULD YOU
IMPLEMENT WITHIN THE NEXT 24
HOURS TO MAKE A DIFFERENCE
TO YOUR TIME MANAGEMENT?
August 201526
Final Thoughts and Questions
Thank You

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Purpose driven time management chrysalis consulting

  • 1. Chrysalis Consulting Ltd, 26 Priestgate, Peterborough PE1 1WG mail@chrysalis-consulting.co.uk 01733 865026 Purpose Driven Time Management Kelly Fryer
  • 2. Today • About me • Time is NOT money • The elements of Purpose Driven Time Management • Learning • Final thoughts and questions
  • 3. About Me • Visionary • Growing Up • Education and Qualifications • Starting work • Motherhood • Promotions • Cycling • Started Chrysalis • Coaching – Executives, Business, Individuals • Time Management
  • 4. Before we move on Name What you do What you want from today
  • 5.
  • 6. Time is NOT money Selling time for money – Hourly rate Wasting time for money
  • 7. Definition: noun the ability to use one’s time effectively or productively, especially at work. “time management is the key to efficient working” What is time management?
  • 8. Without time management we: • Can lack focus • Can lack drive • Procrastinate • Feel anxious • Feel overworked • Overwhelming feeling of there not being enough hours in the day • Miss goals and deadlines
  • 9. Why is time management important? • We live and work in an age of technology, everything is now ‘urgent’ and we can be contacted at all times of the day by a variety of forms. • We are ‘busy’ all of the time, often head down staring at our computers or phones and trying to juggle the numerous emails in our inbox and the constant calls. • ‘There aren’t enough hours in the day’ is a saying used widely in businesses and at home as we try to juggle our lives.
  • 10. Often, the key to effective time management consists of a number of factors: • Understanding the desired outcome • The time allocated to the task • The resources available to complete the task • Clear focus • Removing distractions When we don’t have all of these factors in place we can become distracted, lose our focus and we fail to manage our time effectively.
  • 11. Why Purpose Driven Time Management?
  • 12. The elements of Purpose Driven Time Management
  • 13. Purpose When you are clear on your purpose it is easier to allocate time to achieving these goals. What am I here to do? What are my core outcomes? What are my key objectives?
  • 14. Strategy When you are clear on your purpose, the strategy to meet this purpose can become much more clear. What are your timeframes? How much time do you need to allocate to the tasks/actions that will allow you to achieve your purpose? Diary management will now become much more easy. You may find that colour coding helps define time.
  • 15. Accountability When you are clear on your purpose and your strategy, you will be able to see much more clearly what you are accountable for and who you are accountable to. Consider who you are accountable to; Customers Team Manager Stakeholders How much time do you need to allocate to each of these groups of people to allow you to meet your purpose?
  • 16. Accountability – Delegation vs Empowerment When you have identified who and what you are accountable to and for, you can start to look at the tasks and actions that need to be carried out by you and those that you can delegate to others. Consider the tasks for you to do and the tasks that you can delegate to others. Then review the next piece of information on delegation vs empowerment and see how you could implement this in your workplace.
  • 17.
  • 18.
  • 19. Tools and Resources When you know your purpose, are clear on your strategy and know who and what you are accountable for, it’s time to explore the resources you have available to you to allow you to keep on track. Consider who and what you have available to keep you on track. This may include knowledge, experience, people, money, time etc.
  • 20. Mindset When you are clear on your purpose on your purpose, your strategy, your accountability, and your tools and resources, you can consider what barriers if any you are creating for yourself. Do you procrastinate? Do you put things off until the last minute? Do you find yourself scouring the internet or wasting time on social media or making endless cups of coffee when you know to be focusing? Where else do you get in your own way? Consider where your mindset is causing you problems and what you can do to counteract these.
  • 21. Energy You are now clear on your purpose, you have your strategy, you understand areas of accountability, you know the tools and resources that you have available to help you succeed and you have considered mindset. Next to tackle is energy. Consider your energy angels (givers) and your energy vampires (drainers). These can be tasks, people, meetings, activities, drinks etc. Where are you spending most of your time. On average you need a ratio of 3:1 angels vs vampires.
  • 22. Say NO You know your purpose your strategy, your accountability, your tools and resources, your mindset and your energy. Now for the most challenging part, what can you say no to? Often when we are looking at time management, we can the perfect schedule and the most beautifully colour coded diary in the world, but if we can’t say no to something that doesn’t allow us to meet our purpose or fit in with our strategy, even the best thought out plans can go out of the window. There will of course always be something that comes up at the last minute that needs to be done. Say yes if it falls within your remit but be realistic about when you will be able to complete it by. Consider now, when over the last month you could/should have said no to something.
  • 23.
  • 24. Putting it into practice Now you are clear on your purpose, your strategy, your accountability, your tools and resources, your mindset, your energy and what you can say no to, how do you actually put this into practice? Allocate a maximum of 90 minutes to any task or activity (we lose energy and focus after this point) Schedule time in your diary for your priorities, accountabilities and responsibilities Allow time for ‘interruptions’ Use the start of the day for the difficult/onerous tasks so they are out of the way Ask yourself – will this help me achieve my purpose? Is this a priority right now? If the answer to either of these is no, don’t focus on them now Use no more than headings to prioritise your day and colour code them in your diary Delegate or empower as much as you can to keep you on track
  • 26. WHAT THREE THINGS COULD YOU IMPLEMENT WITHIN THE NEXT 24 HOURS TO MAKE A DIFFERENCE TO YOUR TIME MANAGEMENT? August 201526
  • 27. Final Thoughts and Questions