The document discusses the importance of time management, highlighting its benefits for efficiency, success, and stress reduction while addressing common challenges like procrastination and distractions. It introduces various tools and strategies, such as the time management matrix and SMART goals, to improve organization and prioritization. The objective is to empower individuals to overcome time management obstacles and achieve a better work-life balance.

1. TIME MANAGEMENT S.RAMPRADEEP

2. The trouble is, you think you have time!
Buddha

3. Critical Questions
Why do I need to manage time?
Is time management an essential skill for success?
What are the common challenges in managing time?
How do successful people manage time?

4. Lack of Time Management
Life becomes a struggle as
Smooth life  Hectic life
Effect on personal and work life
Increase in stress levels
Decrease in efficiency and productivity
Drop in performance

5. Benefits of Time Management
Increases efficiency
Increases success rate
Highly motivating
Stress free life
Better work life balance

6. Objectives of this Session
What are Time thieves?
How to improve organizing skills?
How to increase work efficiency?
What specific skills are required to manage time?
How to overcome stress and create work- life balance?
How to get an achieve goals?

7. What does this picture tell you?

8. What does this picture tell you?

9. What are Time Thieves
Failure to set goals, priorities, or deadlines
Failure to say no
Interruptions and disorganization
Procrastination
Poor communication
Failure to delegate
Distractions – Personal calls & emails, Social Networks

10. How to beat Time Thieves
Key Tasks
Reorganize
Beat procrastination
Prioritize work
Create schedules
Set personal and professional goals
Tools
Time Management Matrix
80-20 Pareto principle
SWOT Analysis
SMART Goals

11. Time Management Matrix
Q1 - Necessity
Q2- Quality and Personal Leadership
Important
Urgent (Manage)
Not Urgent (Focus)
Crisis
Preparation/planning
Medical emergencies
Prevention
Pressing problems
Values clarification
Deadline-driven projects
Exercise
Last-minute preparation
Relationship-building
True recreation/relaxation
Not Important
Q3 - Deception
Q4 - Waste
AVOID
AVOID
Interruptions, some calls
Trivia, busywork
Some mail & reports
Junk mail
Some meetings
Some phone messages/email
Many “pressing” matters
Time wasters
Many popular activities
Escape activities

12. 80-20 Pareto Principle
80% of unfocussed effort generates only 20% of results. The remaining 80% of results are achieved with 20% of the effort.
Identify and prioritise tasks as
Importance
Criticality
Effort and resource required
Dependencies

13. SWOT Analysis
STRENGTHS
What advantages do you have? What do you do well? What relevant resources do you have access to? What do other people see as your strengths?
WEAKNESS
What areas could you improve? What do you do badly? What should you avoid?
OPPORTUNITIES
Where are the good opportunities facing you? What are the interesting trends you are aware of?
THREATS
What obstacles do you face? What is your competition doing? Are the required specifications for your job, products or services changing Is changing technology a threat Do you have bad debt or cash-flow problems Could any of your weaknesses seriously threaten your work life balance

14. Effective Scheduling Identify the available time Prioritize important tasks Schedule and plan for high priority urgent tasks Block time for unpredictable interruptions Schedule time for personal goals

15. Goals, Priorities, and Planning
Have you defined the goal? Are you solving world hunger?
Can you measure success?
Is the goal far fetched or practical?
Does the goal have a significance?
By what time will I achieve the goal next 6 months or 6 years?
SMART GOALS S - Specific M - Measurable A - Attainable R - Relevant T - Time-bound

16. Recap
Set goal – SMART GOALS
Prioritize –Do /Delegate/ Delay /Delete
Organize
Learn when to say “NO”
Utilize spare time
Keep away interruptions
Prime Time – Mornings/Evenings/Night
Celebrate Success

17. Recommended Readings
•The One Minute Manager, Kenneth Blanchard and Spencer Johnson
•The Seven Habits of Highly Effective People, Stephen Covey, Simon & Schuster