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Time_Management_SS in soft skills presentation.pptx
- 1. TIME MANAGEMENT Jainam Manan Dhruvin Sujal Dhruv Chintan Urvi Niraj Harsh Isha Team 03
- 3. TIME MANAGEMENT Prioritizing Techniques Setting Achievable Goals Work-Life Balance Minimizing Distraction Mastering Productivity Productivity can be defined as the measure of efficiency in completing tasks and achieving goals within a given timeframe. It encompasses the ability to manage time, resources, and energy effectively to produce desired results. Productivity is crucial in both personal and professional life as it leads to increased efficiency, effectiveness, and ultimately, success. Productivity
- 4. TIME MANAGEMENT Prioritizing Techniques Setting Achievable Goals Work-Life Balance Minimizing Distraction Mastering Productivity Benefits of Improving Productivity o Reduce Stress o Boost in Self Confidence o Improve any client satisfaction o Enhanced Competitiveness For improving productivity, we need to keep key factors in mind: o Prioritizing Tasks o Setting Achievable Goals o Minimizing Distractions o Work-Like Balance
- 6. TIME MANAGEMENT Setting Achievable Goals Work-Life Balance Minimizing Distraction Mastering Productivity Prioritizing Techniques Not Urgent Urgent Important Not Important Client Deadlines Planning of next quarter Task Replying Emails Scrolling Social Media 1. Urgent vs Important Matrix 1. Urgent and Important 2. Urgent and Not Important 3. Not Urgent and Important 4. Not Urgent and Not Important Setting tasks as per below described criteria 2. ABCDE Method A. Must-Do B. Should-Do C. Mice-to-Do, but optional D. Delegate if possible E. Eliminate
- 7. TIME MANAGEMENT Setting Achievable Goals Work-Life Balance Minimizing Distraction Mastering Productivity Prioritizing Techniques 3. Focus on “BIG ROCK” Filling a jar - put the big rocks (most important tasks) in first, then the smaller pebbles and sand will fit around them. Identify your high-impact tasks ("Big Rocks") and schedule them first. 4. The 1-3-5 Rule Limit yourself to a maximum of: 1 Big Task 3 Medium Task 5 Small task
- 9. TIME MANAGEMENT Work-Life Balance Minimizing Distraction Mastering Productivity Prioritizing Techniques Setting Achievable Goals Setting goals is vital for growth, providing direction, motivation, and a roadmap for success. Here's why it matters: 1. Clarity and Focus: Goals clarify objectives and guide efforts towards success. 2. Motivation: Goals provide purpose, driving action through challenges. 3. Progress Measurement:Goals track achievements, allowing adjustments for success. 4. Accountability: Clear goals hold individuals responsible, boosting commitment. SMART Criteria: Specific: Define goals clearly with what, why, who, where, and resources. Measurable: Set measurable criteria for tracking and achievement determination. Achievable: Ensure goals are realistic given resources, capabilities, and constraints.4. Relevant: Align goals with values, priorities, and long-term objectives. Time-Bound: Set deadlines to create urgency and maintain focus.
- 10. TIME MANAGEMENT Work-Life Balance Minimizing Distraction Mastering Productivity Prioritizing Techniques Setting Achievable Goals Strategies for Action: 1. Identify Milestones: Break goals into manageable steps for progress tracking. 2. Create Timeline: Develop action plans with deadlines for each step. 3. Prioritize Tasks: Determine task sequence based on importance, urgency, and dependencies. 4. Allocate Resources: Identify needed resources, skills, and support. 5. Monitor Progress: Regularly review and adjust strategies to stay on track. Real-Life Examples: 1. Career Advancement: Earning a certification for promotion eligibility. 2. Health and Fitness: Completing a marathon training program. 3. Financial Planning: Saving monthly for a long-term goal. 4. Personal Development: Reading regularly for skill enhancement. 5. Entrepreneurship: Launching a new product within a set timeframe. SMART goals and strategic planning lead to success and fulfillment in various aspects of life.
- 12. TIME MANAGEMENT Minimizing Distraction Mastering Productivity Prioritizing Techniques Setting Achievable Goals Work-Life Balance Work-life balance is crucial for overall well- being as it prevents burnout, reduces stress, and enhances productivity. Setting boundaries such as establishing dedicated work hours and separating workspaces from personal areas can help. Scheduling leisure time for hobbies, exercise, and spending time with loved ones is vital. Practicing self-care through activities like meditation, adequate sleep, and healthy eating fosters balance. Importance of Work-Life Balance: • Maintaining balance reduces stress, anxiety, and burnout, fostering overall mental health. • Balancing work and personal life allows for proper rest, exercise, and healthy habits, preventing physical health issues. • Balancing work and personal life prevents burnout and fosters creativity and productivity. • Breaks and leisure activities rejuvenate individuals, leading to increased productivity and creativity in work.
- 13. TIME MANAGEMENT Minimizing Distraction Mastering Productivity Prioritizing Techniques Setting Achievable Goals Work-Life Balance Techniques for Achieving Work-Life Balance: • Clearly define work hours and personal time, avoiding work encroachment during non- working hours. • Prioritize tasks based on importance and urgency, delegate when necessary to prevent overload. • Make time for self-care activities like exercise, meditation, or pursuing interests outside of work. Real-Life Examples Work-Life Balance: • Elon Musk: Allocates time for both work and family despite his demanding schedule. • Sheryl Sandberg: Emphasizes leaving work at a reasonable hour to prioritize family time. • Arianna Huffington: Advocates for unplugging from work to prioritize personal well-being.
- 15. TIME MANAGEMENT Mastering Productivity Prioritizing Techniques Setting Achievable Goals Work-Life Balance Minimizing Distraction Distractions hurt productivity by causing context switching, reducing focus, and increasing stress. Fight distractions with strategies • Time Blocking: Schedule focused work periods for specific tasks. • Boundaries: Inform colleagues when you need focused time. • Productivity Tools: Use apps to block distractions, silence notifications, or try the Pomodoro Technique (focused work intervals with short breaks).
- 16. TIME MANAGEMENT Mastering Productivity Prioritizing Techniques Setting Achievable Goals Work-Life Balance Minimizing Distraction • Maintain focus even with distractions: Identify peak focus times: Schedule demanding tasks for when you're naturally most alert. • Find a quiet space: Minimize background noise for better concentration. • Minimize clutter: A tidy workspace reduces visual distractions.
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