Presentation delivered at the Winter 2010 UKCoRR meeting held at the University of Leicester, UK. Covers the activity and challenges faced by the local institutional repository.

1. The Stars My DestinationFrom idealism & aspiration to service delivery Image © Chris Moore Gareth J Johnson Document Supply & Repository Manager David Wilson Library University of Leicester 19th Feb 2010 lra.le.ac.uk

2. Gully Foyle It is the study of a man completely lacking in imagination or ambition, Gulliver Foyle. Fate transforms "Gully" Foyle in an instant; shipwrecked in space, then abandoned by a passing luxury liner Foyle becomes a monomaniacal and sophisticated monster bent upon revenge. Wearing many masks, learning many skills, this "worthless" man pursues his goals relentlessly; no price is too high to pay.

3. Overview

4. Leicester University Top 20 in all National tables 91% student satisfaction rate 6th Highest citations rates relative to size 23,000 students 41% Distance Learners Around 1000 academic staff 93% submitted for RAE ’08 87% determined to be producing internationally significant research 4 Colleges Moved from faculty structure this academic year

5. LRA Secret Origins Founded as Library project 2006 Academic support but not direct involvement Secondment of 0.5fte manager Secondment 0.5fte administrator Full-text purist at start RAE 2007/8 ingest of 2000+ metadata records 2008 moves towards service

6. The LRA TEAM

7. The LRA Method Fully mediated Self-archiving option Self archiving trial 2 years ago Research and nothing else Top level decision and ongoing ethos Educational and non-scholalry objects sent elsewhere… Contents The usual melange of documents, images, software and data Focus on author’s final versions unless © says otherwise Author Licence Signed first time

8. Licence to Kill

9. What’s in the LRA: Materials Full text ~25-35%

10. What’s Used in the LRA: Items

11. LRA Today Comprises Over 4,400 items (>25% full text) RSS feeds for collections and departments Commerce using it to ID & assess collaborators Core team to enable archiving and provide advice Webometrics A measure of their visibility and scholarly regard 165th ranked HEI Repository globally Highly ranked HEI Repository in the UK #13 Cambridge #14 Brunel #15 SAS #16 Leicester/LRA #17 Huddersfield #18 SOAS

12. What’s in the LRA: College

13. What’s Used in the LRA: College

14. Who’s Using the LRA? Visits Dec 09 +25% Jan 10 +20%

15. Outreach & Engagement Information librarians Alerts and raising awareness Personal visits Dept Meetings & Champions Research Office collaborations Social networking Twitter and RSS feeds Twitter discussions with local community Frequent blogged activities

16. Dark Forces Rising

17. Mandates @ Leicester Leicester Research Publications Policy Enacted by VC and Senate May 2009 Owned by the Research Office & Library jointly Full-text to be deposited in LRA Bibliographic data added to the Leicester RED Where © doesn’t allow immediate deposit Metadata only record created Full-text added at appropriate time Impact Yet to bite home with many academics Has seen a major upswing in deposits and enquiries LRA more firmly on many (if not all) Dept. agendas

18. Mandates @ Leicester …from 1st June 2009, academic staff are required to submit their research publications to both the open access web-based Leicester Research Archive (LRA) and the internal central research publications database (RED). applies to all publications from 1 January 2006 onwards, although staff are welcome to submit items published earlier than this. This submission requirement is in addition to any specific requirements made by research funders, as a condition of receipt of funding.

19. Theses Mandate All theses 2008-> mandated for e-deposit on LRA Defined by Graduate Office & Senate Final submitted, corrected version alongside print Definite version remains printed copy(s) in archive Submission and copyright declaration form Student agrees to deposit in LRA & Ethos Assures no 3rd Party © issues 3rd party copyright issues and awareness workshops Support for academics as much as PhD students Two options for postponement Temporary Moratorium allowing up to three year delay Permanent Embargo Alternative -> excised version on LRA

20. Ethos Retrospective digitisation requests Requirement of contacting author & signing of author license Funded for approx 100 items a year Tracing authors major time and throughput constraint Access to alumni database helping More staff time available to chase Most requests in 2009 unfulfilled Issues outstanding with Ethos Variable quality scans produced Slow response to enquiries First requestor pays funding stream Academic confusion between LRA and Ethos

21. CRIS & the LRA REF Preparation WG Moves to integrate LRA & RED Technical and political challenges Post-CRIS implementation Role and integration of LRA Merge, subsume, satellite or replace Pan-institution information systems collaboration Media contacts, consultancy and personal web spaces

22. Closing Thoughts

23. Gareth J Johnson, DS&R Manager gjj6@le.ac.ukextn 2039 Valérie, Margaret & Claire, LRA Administrators lra@le.ac.uk/ethesis@le.ac.ukextn 2039 LRA sites Contacts Open access & the LRA www.le.ac.uk/li/lra LRA Repository Site lra.le.ac.uk