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Minding your P's and Q's: Enrich-ing Enlighten


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Minding your P's and Q's: Enrich-ing Enlighten

  1. 1. Minding your P's and Q's: Enrich-ing Enlighten at the University of Glasgow William J Nixon University of Glasgow Kultur Meeting 8 th September 2010, London With Thanks to Valerie McCutcheon and the Enlighten Team
  2. 2. Repository needs: A Glasgow perspective <ul><li>Fulfilling our Open access agenda and obligations </li></ul><ul><li>Increasing the visibility of University research </li></ul><ul><li>Implementing a university wide publications database </li></ul><ul><li>Mandating electronic theses deposit </li></ul><ul><li>Preparing for assessment exercises (REF) </li></ul>
  3. 3. Key Drivers for Open Access in the University <ul><li>Increased impact for research made openly available </li></ul><ul><li>Public presentation of the University’s research profile </li></ul><ul><li>Compliance with funding body policies on Open Access </li></ul><ul><ul><li>Wellcome Trust </li></ul></ul><ul><ul><li>Research Councils UK </li></ul></ul><ul><li>Effectively managing our research publications </li></ul>
  4. 4. Evolution of Enlighten Enlighten: Hybrid Institutional Repository - Mandatory Deposit - Wide Range of Item Types - Mostly Metadata Enlighten: Institutional Repository - Voluntary Deposit - Limited Item Types - Mostly Full Text JUNE 2008 – Publications Policy 2001- 2010- JISC Projects: DAEDALUS to Enrich and Enquire
  5. 5. The Enrich Project (April 2009 – March 2010) <ul><li>Repository and Research System Integration </li></ul><ul><li>Key Objectives </li></ul><ul><ul><li>Establish Enlighten as a comprehensive University-wide repository and central publications database </li></ul></ul><ul><ul><li>Create staff profiles using data from core institutional systems including the repository and the Research System </li></ul></ul><ul><ul><li>Ensure compliance with funders’ open access grant and award policies using the Research System </li></ul></ul><ul><ul><li>Improve publicity for research activity and outputs </li></ul></ul><ul><li>Funded by JISC as part of the Inf11 Programme </li></ul>
  6. 6. Enlighten [Screenshot]
  7. 7. State of Enlighten - August 2010 <ul><li>12,500 User records </li></ul><ul><li>29,500+ Publication records </li></ul><ul><li>2,800+ Full text papers </li></ul><ul><li>500% increase in records in last year </li></ul>
  8. 8. Google Analytics
  9. 9. An Institutional Exemplar – 3 P’s People Policies Processes
  10. 10. People: Partnerships <ul><li>Academic staff </li></ul><ul><li>Departmental administrators </li></ul><ul><li>University Library </li></ul><ul><li>IT Services </li></ul><ul><li>Corporate Communications </li></ul><ul><li>Research and Enterprise </li></ul><ul><li>Human Resources </li></ul>“No Repository is an island.”
  11. 11. People: Advocacy <ul><li>Wide range of activities: presentations, events, e-mail list, newsletter articles, publicity material, targeted approaches </li></ul><ul><li>Top-down and bottom-up </li></ul><ul><li>Can be resource intensive </li></ul><ul><li>Involved repetition and reinforcement – iterative process </li></ul><ul><li>Ensure repository is aligned with academic and institutional needs </li></ul>
  12. 12. Four Concerns given by Staff <ul><li>Content </li></ul><ul><ul><li>What should be provided? How? When? </li></ul></ul><ul><li>Copyright </li></ul><ul><ul><li>Will you ask me to break © agreements? What support is available? </li></ul></ul><ul><li>Context </li></ul><ul><ul><li>How will this data and the full text be seen and accessed? </li></ul></ul><ul><li>Citations </li></ul><ul><ul><li>Will the open access versions be cited rather than the publisher version? Impact on citations </li></ul></ul>
  13. 13. Delivering Value <ul><li>Publications Policy (Mandate) </li></ul><ul><li>Value Adds </li></ul><ul><ul><li>Usage statistics </li></ul></ul><ul><ul><li>Citations </li></ul></ul><ul><ul><li>Visibility in Google (>80% of access) </li></ul></ul><ul><li>Re-use: </li></ul><ul><ul><li>Staff web pages </li></ul></ul><ul><ul><li>REF Preparation </li></ul></ul><ul><ul><li>P&DR </li></ul></ul>
  14. 14. Top 100 [Screenshot]
  15. 15. Staff A to Z with Publications [Screenshot]
  16. 16. Maintaining the Repository’s profile <ul><li>Publicising developments </li></ul><ul><li>E-mail alerts for depositors </li></ul><ul><li>In-house overviews </li></ul><ul><li>Library on demand videos </li></ul><ul><li>Twitter and VisibleTweets </li></ul>
  17. 17. Enlighten: Approve with Notification
  18. 18. For the Audience <ul><li>How joined up is your repository? </li></ul><ul><li>Who are your partners? </li></ul><ul><li>How successful is your advocacy? </li></ul><ul><li>Do you have an “institutional repository” or a repository at your institution? </li></ul>
  19. 19. Processes: Institutional System integration <ul><li>Increasing deposits with our institutional login with (GUID) </li></ul><ul><li>Providing a new Glasgow Author browse view </li></ul><ul><li>Surfacing Funder data (from our Research System) </li></ul><ul><li>Identifying and implementing workflows with colleges and schools </li></ul>
  20. 20. Increasing Deposit: Institutional Login <ul><li>12,500 user records in Enlighten </li></ul><ul><li>Staff now automatically have an account </li></ul><ul><li>Includes Honorary and Associate members </li></ul><ul><li>Authentication using GUID </li></ul><ul><li>Password’s reset from central service </li></ul><ul><li>Increased take-up of staff self-deposit </li></ul>
  21. 21. Browsing by Glasgow Author <ul><li>New Glasgow Author view </li></ul><ul><li>Replaced “All author view” </li></ul><ul><li>Uses staff names in the Staff A to Z </li></ul><ul><li>Independent of name cited in the publication </li></ul><ul><li>Publications linked to author with GUID </li></ul><ul><li>Glasgow author autocomplete field now available which includes e-mail and GUID </li></ul><ul><li>No need to add or use Staff Number </li></ul>
  22. 22. Browse by Glasgow Author [Screenshot]
  23. 23. Surfacing Funder Data <ul><li>New Funding option in the deposit workflow </li></ul><ul><li>Use project data from the Research System but only includes projects marked as &quot;publicity yes“ – Enlighten staff will check. </li></ul><ul><li>New Research Funder browse view </li></ul><ul><li>Funder data can be added with a new autocomplete field </li></ul>
  24. 24. Browse by Research Name [Screenshot]
  25. 25. Browse by Project Code [Screenshot]
  26. 26. Record with Funder Data [Screenshot]
  27. 27. Different Deposit Models at Glasgow <ul><ul><li>Mediated deposit :departments continue to maintain a local publications database and send regular imports. Full text will be sent directly by academic staff to a dedicated e-mail address </li></ul></ul><ul><ul><li>Proxy deposit : a member of administrative staff will carry out deposit of bibliographic details and full text directly into Enlighten on behalf of academic staff (academics will need to send full text to the nominated member of admin staff) </li></ul></ul><ul><ul><li>Self-deposit : individual members of academic staff will deposit data and full text directly into Enlighten </li></ul></ul>
  28. 28. Policies: Publications <ul><li>Introduced in June 2008 </li></ul><ul><li>Effective from September 2008 </li></ul><ul><li>Focus on: </li></ul><ul><ul><li>Full text (where © permits) for peer-reviewed journal articles and conference papers </li></ul></ul><ul><ul><li>Bibliographic details of publications </li></ul></ul><ul><ul><li>University of Glasgow in Address </li></ul></ul><ul><ul><li>Encourage other content types </li></ul></ul>
  29. 29. Our Publications Policy
  30. 30. For the Audience <ul><li>Who has a policy/mandate? </li></ul><ul><li>When was it implemented? </li></ul><ul><li>Who initiated it? Is it working? </li></ul><ul><li>What are your challenges </li></ul>
  31. 31. Key Challenges – 2 Q’s Quality Quantity Photo by austinevan on Flickr - used under a Creative Commons licence
  32. 32. Quantity <ul><li>Main sources: </li></ul><ul><ul><li>Departmental databases </li></ul></ul><ul><ul><li>REF Pilot Data </li></ul></ul><ul><ul><li>Staff publication lists </li></ul></ul><ul><li>Data entry: </li></ul><ul><ul><li>By hand </li></ul></ul><ul><ul><li>Bulk uploads </li></ul></ul>
  33. 33. Quality <ul><li>Variable sources and record quality </li></ul><ul><li>No LCSH subject headings for bulk imports </li></ul><ul><li>Spot checks on data </li></ul><ul><li>Opportunities for staff to request corrections </li></ul><ul><li>EPrints Issues plug-in incl duplicate checking </li></ul><ul><li>Author disambiguation (!) </li></ul><ul><li>Extending range of metadata and content types </li></ul><ul><li>Copyright clearance done by Library staff </li></ul>
  34. 34. Library Support <ul><li>Reviewing submitted data </li></ul><ul><li>Checking Copyright </li></ul><ul><li>Enhancing the data </li></ul><ul><ul><li>ISSN and iSBNs (ISMNs) </li></ul></ul><ul><ul><li>Glasgow Unique ID </li></ul></ul><ul><ul><li>Subject classification </li></ul></ul><ul><ul><li>DOI </li></ul></ul><ul><ul><li>Project and Funder </li></ul></ul><ul><li>PDF coversheet </li></ul>
  35. 35. Metadata: Extending our range of content types
  36. 36. EPrints Metadata Field
  37. 37. For the Audience <ul><li>Backfilling work? </li></ul><ul><li>Quality control procedures? </li></ul><ul><li>Metadata challenges for Arts? </li></ul><ul><li>Digital object challenges? </li></ul>
  38. 38. Ongoing Work: Repository and Research System <ul><li>Comprehensive coverage of publications </li></ul><ul><li>Full text download statistics and reports </li></ul><ul><li>E-mail to depositor and author when the records is made public </li></ul><ul><li>Additional project data </li></ul><ul><li>“Find More” full text search </li></ul><ul><li>Publications embedded in the Staff Research Profiles </li></ul><ul><li>The REF… </li></ul>
  39. 39. Find out more <ul><li>Project Web and Blogs </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li> </li></ul><ul><li>Contact us </li></ul><ul><li>William Nixon [email_address] @williamjnixon </li></ul>