1. STUDENT/FACULTY ENTRANCE IMPROVEMENT
[Insert appropriate disclaimer(s)]
STUDENT/FACULTYENTRANCE
IMPROVEMENT
PROJECTMANAGEMENTPLAN
Version 1.4
03/14/2016

2. STUDENT/FACULTY ENTRANCE IMPROVEMENT
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VERSION HISTORY
Version
#
Implemented
By
Revision
Date
Approved
By
Approval
Date
Reason
1.0 Robin Teller 02/02/2016 James Bayliff 02/02/2016 Plan Approval
1.1 Robin Teller 02/29/2016 James Bayliff 02/29/2016 Revision 1
1.2 Robin Teller 03/07/2016 James Bayliff 03/09/2016 Revision 2
1.3 Robin Teller 3/11/2016 James Bayliff 03/14/2016 Revision 3
1.4 Robin Teller 03/14/2016 James Bayliff 03/14/2016 Revision 4
UP Template Version: 11/30/06

3. STUDENT/FACULTY ENTRANCE IMPROVEMENT
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TABLE OF CONTENTS
1: INTRODUCTION……………………………………………………………………...........3
1.2 PURPOSE OF PROJECT MANAGEMENT PLAN………………………….....3
2: EXECUTIVE SUMMARY OF PROJECT CHARTER………………………………….3
2.1 ASSUMPTIONS/CONSTRAINTS……………………………………………......3
2.2 ASSUMPTIONS……………………………………………………………………3
2.3 CONSTRAINTS……………………………………………………………………4
3: SCOPE MANAGEMENT………………………………………………………………......4
3.1 WORK BREAKDOWN STRUCTURE………………………………………......5
3.2 DEPLOYMENT PLAN……………………………………………………………5
3.3 CHANGE CONTROL MANAGEMENT………………………………………...6
4: SCHEDULE/TIME MANAGEMENT…………………………………………………......6
4.1 MILESTONES...…………………………………………………………………….6
4.2 PROJECT SCHEDULE……………………………………………………………6
5: COST/BUDGET MANAGEMENT………………………………………………………...7
6: QUAILTY MANAGEMENT……………………………………………………………….7
7: COMMUNICATION MANAGEMENT…………………………………………………...7
7.1 COMMUNICATION MATRIX…………………………………………………...7
8: RISK MANAGEMENT……………………………………………………………………..7
8.1 RISK LOG…………………………………………………………………………..8
9: ISSUE MANAGEMENT…………………………………………………………………....8
9.1 ISSUE LOG…………………………………………………………………………8
10: PROCUREMENT MANAGEMENT……………………………………………………..9
11: COMPLIANCE RELATED PLANNING………………………………………………...9
APPENDIX A: PROJECT MANAGEMENT PLAN APPROVAL…………………………9

4. STUDENT/FACULTY ENTRANCE IMPROVEMENT
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1 INTRODUCTION
1.1 PURPOSE OF PROJECT MANAGEMENT PLAN
The purpose of this project is to replace the current awning with a longer and wider awning
in an effort to mitigate water intrusion into the building in an effort to help prevent falls and
possible injuries to anyone using that entrance, to protect the swipe pad and other electrical
systems from damage, and to provide a covered are for people to stand while waiting to
enter the building or waiting after classes.
2 EXECUTIVE SUMMARY OF PROJECT CHARTER
The background to this improvement plan is that the current awning over the student/faculty
entrance is not adequate enough to prevent water intrusion during inclement weather, which
could lead to falls and/or injuries, the electrical systems are subject to water damage, which
could cause a short in the systems and does not provides an area that allows people to stand
while waiting to gain access to or when leaving the building.
The purpose of the student/faculty entrance improvement idea is to mitigate water intrusion
during inclement weather, thus lessening the chances of falls and/or injuries. A larger
awning will protect the electronic entry pad and lighting system, while providing protection
for persons using the entrance.
The project management plan will be used to keep Vince Femia, campus president, Jim
Mancini, maintenance supervisor, as well as the owner of the building informed of the
project scope, design, budget, time frame and of any issues and/or constraints that may arise
regarding any phase of the project.
2.1 ASSUMPTIONS/CONSTRAINTS
2.2 ASSUMPTIONS
This section identifies the statements believed to be true and from which a
conclusion was drawn to define this project charter.
1. The week of demolition, construction and installation will be sunny and clear.
2. All the materials and workers will show up on the correct days and times.
3. The project will meet all codes and pass all inspections
4. Project will be completed under budget
5. Project will be completed on time
6. The final outcome will meet with the campus president and building owner
approval.

5. STUDENT/FACULTY ENTRANCE IMPROVEMENT
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2.3 CONSTRAINTS
This section identifies any limitation that must be taken into consideration prior to
the initiation of the project.
1. Inclement weather
2. Contractor unable to begin as intended due to unforeseen circumstances
3. Issues that do not meet code requirements.
4. Additional work which was not budgeted arising during project.
5. Project not completed will not be completed on time due to unforeseen
circumstances.
6. Final outcome does not meet with sponsor approval
3 SCOPE MANAGEMENT
The processes needed are planning, design, plan approval, budget, timeframe, project
quote, sponsor approval, funding approval, permission to award contract to approved
contractor, initial deposit for work, cordoning off interior and exterior work area,
demolition of existing awning, debris removal, area prep for new installation, installation
of new awning, inspections, final sign off and final payment. Any deviation from initial
scope will need to provide a change management request.

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3.1 WORK BREAKDOWN STRUCTURE
STUDENT/FACULTY ENTRANCE IMPROVEMENT
INITIATION PLANNING EXECUTION CONTROL CLOSEOUT
Current awing
is not
adequate
Layout of what
is needed for
project.
Hold follow-up
meeting with all
involved and obtain
needed signatures
Status of project
progress will take
place daily between
contractor and
maintenance
supervisory
Final meeting with
all involved for
project signoff
Replace
existing
awning
Hold initial
meeting all
involved
Give go ahead for
project
commencement
All materials will
meet or exceed
codes
Final payments
made
Create and
submit
project
charter
Develop and
submit project
plan along with
documentation
Notify staff and
students of entrance
closure
Will be aware of
risks that could
happen
Student/Faculty
Entrance reopened
Gain charter
approval
Gain project
approval
Prep work area in
regards with regards
to safety
Project will not
exceed budget or
time frame
Demolition
Installation of new
awning
Final inspections
Final approvals
Cleaning up work
area
3.2 DEPLOYMENT PLAN
An initial meeting will be held will all involved to go over and approve project plan. A
follow up meeting will take place just before project commencement. Once work
commences, the contractor will have project completed within set time frame.

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3.3 CHANGE CONTROL MANAGEMENT
Any changes to initial scope of work must be submitted in writing to project manager for
sponsor approval.
4 SCHEDULE/TIME MANAGEMENT
The time frame given for project completion is one week. The dates are March 30, 2016
thru April 5, 2016. This is the period when the least number of students will be on
campus. No more than one day should be set for each step of the project to be completed in
this given time. If more time is needed, the project manager and sponsor must informed as
soon possible to make the provisions necessary.
4.1 MILESTONES
The table below lists the milestones for this project, along with their estimated completion
timeframe.
Milestones Estimated Completion Timeframe
Plan presentation 02/02/2016
Plan approval 02/02/2016
Contract awarded 03/16/2016
Contractor commences pre construction process 03/23/2016
Staff and Students notified of construction and
area closure
03/24/2016
Kick off to project 03/28/2016
Work area prep 03/30/2016
Demolition 03/30/2016
Delivery and Inventory of Materials 03/31/2016
Assembly and Installation 04/01/2016
Clean up and necessary repairs 04/01/2016
Final Inspection 04/04/2016
Final Sign off 04/04/2016
Project Completion 04/04/2016
Entrance reopened 04/05/2016
4.2 PROJECT SCHEDULE
Project kick off meeting 03/28/2016
Site Prep including closing off
hallway section
03/30/2016
Demolition 03/30/2016
Assembly and installation 04/01/2016
Clean up 04/01/2016
Final inspections and approval 04/04/2016
Reopen entrance 04/05/2016

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5 COST/BUDGET MANAGEMENT
A budget was set at $3000 to allow for any issues that may arise. Project was quoted at
$1175 for instillation and materials, and additional $350 was quoted for permits. Total
quote $1525. An additional $1475 was added to the quote as a contingency.
6 QUALITY MANAGEMENT
Project will meet or exceed all city codes. All materials needed to complete this project
will meet or exceed wind load compliance regulations. Project will be completed within
the allotted time frame or sooner. Project will meet or exceed client expectations.
7 COMMUNICATIONS MANAGEMENT
Daily communication must to take place between the contractor and project manager as to
the status of the project. This needs to be done in person, phone or email.
7.1 COMMUNICATION MATRIX
Stakeholder Messages Vehicles Frequency Communicators Feedback
Mechanisms
Vince Femia
Jim Mancini
East Coast
Aluminum
8 RISK MANAGEMENT
There are certain risks associated with this project as listed in 8.1

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8.1 RISK LOG
RISK LOG
ID# RISKS PROBABILITY IMPACTCATEGORY RISK RANK
1 Inclement weather
2
Delay in arrival of
materials
3 Delay in start of project
4 Project going over budget
5 Inspection delayed
6 Worker injury
7 Damage to building
8
Project not completed in
allotted time frame
9
Contractor not able to
begin on time
9 ISSUE MANAGEMENT
There are certain issues that may arise in the course of this project as listed in 9.1
9.1 ISSUE LOG
ISSUE LOG
ID
# DATE ISSUE PROSPECT STATUS COMMENTS
1
2
3
4
5
6
7
8
9

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10 PROCUREMENTMANAGEMENT
East Coast Aluminum will be responsible for all materials needed to complete awning.
11 COMPLIANCE RELATED PLANNING
Project will be within or exceeding all compliance requirements.
Appendix A: Project Management Plan Approval
The undersigned acknowledge they have reviewed the student/faculty entrance
improvement Project Management Plan and agree with the approach it presents. Changes
to this Project Management Plan will be coordinated with and approved by the undersigned
or their designated representatives.
Signature: Date:
Print Name:
Title:
Role:
Signature: Date:
Print Name:
Title:
Role:
Signature: Date:
Print Name:
Title:
Role: