The document is a project brief for the construction of a 12AM Cafe at Taylor's University Lakeside Campus in Subang Jaya, Selangor, Malaysia. The project involves constructing a cafe on a 20m x 20m site near academic blocks to provide students a safe place to relax and get food/drinks from 12am-6am. A project management team is assembled consisting of an architect, landscape architect, structural engineer, contractor, and quantity surveyor. Their tasks are outlined. Stakeholders like primary users (students), government authorities, and community groups are identified. The preliminary budget structure and exclusions are mentioned along with reference documents.

1. PROJECT BRIEF
For the Construction of 12AM Cafe
Taylor's University Lakeside Campus, Subang Jaya, Selangor, Malaysia
Prepared by Taylor's Students
24th June 2013
Revision 1.1

2. Contents
1. Introduction
1.1 Project Description
1.2 Project Background
1.3 Project Objective
1.4 Project Scope
1.5 Success Criteria
2. Specification
2.1 Risk
2.2 Constraints
2.3 Assumptions
2.4 Timescales of the project
3. Project Management Team
3.1 Team Members
3.2 Objective
3.3 Tasks
4. Stakeholders
4.1 Primary Users
4.2 Government and Statutory Authorities
4.3 Other Community and User Groups
5. Budget
5.1 Preliminary Budget Structure
5.2 Exclusions
6. Reference Documents / Sources

3. 6.1 Website
6.2 Meeting Minutes

4. 1. INTRODUCTION
1.1 PROJECT DESCIRPTION
The project is named :" 12AM Cafe Construction Project", involves the construction of a cafe in
Taylor's University Lakeside Campus, Subang Jaya, Selangor, Malaysia. The land has a total
area of 68,797 square meters and it is owned and managed by Taylor's Education Group Sdn Bhd.
The cafe is built especially for the students who stay up late around 12am to 6am. This cafe
provide students a safe place to have a break while doing their assignments or a place to hang out
in this late night. Food and drinks can be prepared and provided for the students.
The cafe is planned to build inside the university land ,a 20m x 20m site area beside the three
academic blocks. It is a small open space area with green grass and some trees surrounding it.
Selected Site:
VIEW FROM FRONT
Selected Site:
VIEW FROM BACK

5. Site beside the
academic block E

6. This site has been a plain green area since 2010 without any construction. We have done some
site analysis and found that this site will be our ideal spot for the cafe for the following reason:
1. Ideal location for students from academic blocks
2. Windy area, hence good ventilation
Selected Site:
VIEW FROM SIDE 1
Selected Site:
VIEW FROM SIDE 2

7. 3. Far from the main road, less sound pollution..
4. Good scenery because near the lake
5. Safe for students as it is within campus area.
6. The site is far from the hostel area hence would not disturb other students in the late night.
The agreement of this project brief is estimated to be signed on 29th July 2013 and the whole
construction is estimated to take about 3 months.
1.2 PROJECT BACKGROUND
Taylor's University Lakeside Campus is a Subang Jaya Lake area on the outskirts of Kuala
Lumpur has had many incarnations—first it was a tin mining field, then an illegal dumpsite,
finally it became a squatter occupied by the homeless.
After a major rehabilitation programme, the site has been transformed into an international
school in 2010—Taylor’s Lakeside Campus now sits on the banks of the lake, wrapped closely
around the water’s edge. The university takes advantage of this natural water body, formed
initially by early mining activities, to formulate its environmental strategies and revitalize it into
a key part of the campus
1.3 PROJECT OBJECTIVES:
Improve in the level of service in Taylor's University
Protect the students' safety in the late night
Provide an ideal spot for the students to relax in the midnight
Shorten the distance for the students to get food or drinks at the cafe instead of the
commercial block.
1.4 PROJECT SCOPE
1.5 SUCCESS CRITERIA
The cafe is built within the estimated time.
The cafe is built within the estimated budget.
The cafe is used fully by students who stay up late and recognize it as a new and ideal
place to get food and drinks.
The cafe is now part of the famous spot for late night activity with relaxing atmosphere
and comfortable ambience.

8. 2. SPECIFICATIONS
2.1 RISK
Funding: In case the funding is not enough, the project will be slowed down, postpone or worst,
abandoned.
Approval: The Authority’s approval will really affect the project, in case the Authority do not
give out an approval for the project, the project cannot be carried out.
Failure to attract or retain top talent: If we cannot find the right talent for the construction,
there might be some problems that will be triggered and it might need to take a longer time that
will trigger more problems in the future, e.g. client will lose their interest in the project.
Injury to workers: In case something like this happens, problems will be triggered, e.g. the cost
of the treatment.
2.2 CONSTRAINTS
Pollution: The remnant of the construction materials will pollute the surroundings of the
construction site, during the construction work. The sound of the construction work will disturb
the activity around the construction site and will distribute to a sound pollution.
Safety: The safety around the construction site will be hard to guarantee, the construction
process and materials might endanger the safety of people passing by near the construction site.
2.3 ASSUMPTIONS
The working hours will be from 12:00am – 6:00am.
The customers will be the students that stayed up late.
The staffs are not from the campus students.
Students who usually go out of the campus area to have supper or to get a short break will
choose to stop by this place.
It will help in our campus facilities improvement.
It will help the students who stayed up late to have a place to have a break.
2.4 TIMESCALE FOR PROJECT

9. 3. PROJECT MANAGEMENT TEAM
3.1 TEAM MEMBERS
Key Members Person-in-charge Company Contact Adress
Architect Mr. Edy Phung
Phone: (+60) 12-253-4128
E-mail: green&bold@gmail.com
G&B Sdn. Bhd. Level 3, JalanHua, No.
777, 47500,
Subang Jaya, Selangor
DarulEhsan,
Malaysia.
Landscape Architect Mr. Peh Ker Neng
Phone: (+60) 14-6170502
E-mail: kernengpeh@gmail.com
MajuTECH Landscape
Architecture Firm
8,jln mutiara emas 5/25,
taman perindustrian
mount austin,81100,
johor bahru, johor
Structural Engineer Miss Lee Jo Yee
Phone: (+60) 16-411-5000
E-mail: JadiEC@gmail.com
JADI Engineering
Consultants Sdn. Bhd.
No. 16, Jalan Scotland,
Taman Lumba Kuda,
Georgetown, Pulau
Pinang
Contractor Mr. Nicolas Wong
Phone: (+60) 14-882-8889
Office No: 086-338889
E-mail: nek4real@hotmail.com
Wong Xiao En Berhad No 51A, Tanjung Batu,
Jalan Tun Husseisn Onn,
97000 Bintulu, Sarawak.
Quantity Surveyor Miss Ling Hui Sim SIM Construction
Berhad
No 3,Jalan Taman
Selekoh, Lahad Datu,
Sabah.
3.2 OBJECTIVES
To completely understand the students' needs and plan, design and build a cafe for
the student.
3.3 TASKS
Architect
Observe construction of 12AM-CAFÉ to ensure that site work will meet the
specifications of construction documents when the construction have completed.
Submit modification of the design of 12AM-CAFÉ during construction to contractor.
Adapt a project to real life site conditions, correct errors and remedy omissions to the
construction documents.
Provide an estimate for the cost work of 12AM-CAFÉ. As cost requirements change,
architect has to update and refine cost estimate and share the information with contractor
and owner.
Architect recommends alternative solution to resolve any variations to original budgets.
Conduct an assessment of the site for the owner

10. Consider the operations and performance of the facilities and make recommendations for
maintenance and improvement.
Landscape Architect
Overseeing the design of a variety of projects, including urban regeneration schemes,
pedestrian schemes, road or retail schemes, and maintaining the character of sites of
natural beauty;
Establishing general landscape requirements with clients;
Conducting preliminary studies of the site (including contours, soil, ecology, buildings,
roads);
Assessing a site's potential to meet the client's specifications;
Carrying out environmental impact assessments;
Seeking and taking into account the views of local residents, potential users, and parties
with a vested interest in the project;
accurately preparing and presenting detailed plans and working drawings, including
applications, construction details and specifications for the project using computer-aided
design (CAD) packages or similar design software;
Presenting proposals to clients, dealing with enquiries and negotiating any amendments
to the final design;
Matching the client's wishes with your knowledge of what will work best;
Contacting and coordinating manufacturers and suppliers;
Putting work out to tender, selecting a contractor and manager (mainly for larger
projects), and leading cross-functional teams;
Making site visits;
Ensuring deadlines are met;
Liaising with other professionals on the project;
Monitoring and checking work on-site (on large projects, landscape managers may do
this type of supervisory work);
Authorising payment once work has been satisfactorily completed;
Attending public inquiries to give evidence if necessary;
Generating new business opportunities.
Structural Engineer
Design structures to withstand stresses & pressures (Do not bend, twist, collapse or
vibrate, remain strong and secure throughout their use.
Choose appropriate materials to meet design specifications
Analysis configurations of the basic structural components of 12AM-CAFÉ

11. Calculate pressure, stress & strains that each component (beam & lintel) will experience
from other parts of the structure due to human use or environmental pressure.
Liaising with architect to agree an safe designs and fit the aesthetic concept of
construction
Considering the strength of various material
Examining structures at risk of collapse and advising how to improve their structure
integrity
Making drawings, specifications and computer models of structures for building
contractors.
Investigating ground conditions and analysising results of site tests
Applying expert knowledge of the forces that act on various structure
Use computers and computer-aided design (CAD) technology for simulation process.
Contractor
To perform and complete a task that is assigned or created
Checking whether the clients are aware of their duties
Cooperate with other working parties
Consult with the workers in good time
Provide workers under their control with relevant information
Ensure the structure is built as per drawings
Lease with consultants, sub-traders and owner to achieve the common goal of work
being completed on time.
Quantity Surveyor
Preparation of Feasibility Studies
Estimating to define project budgets
Analysis of the effect of design changes on the project budget
Cost planning to refine the budget as the design documents develop
Preparation of Bills of Quantities to assist in the tender process
Provision of cost control services during construction
Assessment of the contractor’s progress claims
Assessment of variation and delay claims
Procurement of subcontractors and labour to carry out specialist trade works
Negotiation and settlement of accounts
Monthly forecasting and cost reporting
Monthly negotiation and agreement of payments for works carried out
Determination of the final project cost

12. Preparation of tax depreciation reports for investors and property owners
Expert witness reports to assist in the settlement of building disputes
4. STAKEHOLDERS
These are the stakeholders have so far been identified for the project:
4.1 PRIMARY USERS

13. The students of Taylor's University Lakeside Campus, especially the students from the hostel
and students who stay up late in the educational building block for their assignments, projects or
discussion.
4.2 GOVERNMENT AND STATUTORY AUTHORITIES
4.3 OTHER COMMUNITY AND USER GROUPS
5. BUDGET
5.1 PRELIMINARY BUDGET STRUCTURE
5.2 EXCLUSIONS

14. 6. REFERENCE DOCUMENTS / SOURCES
6.1 WEBSITES
Taylor's University Background:
http://www.futurarc.com/index.cfm/projects-2013/2013-may-jun-taylors-lakeside-campus/
Sample Project Brief:
http://www.hpw.qld.gov.au/SiteCollectionDocuments/CWMFProjectDefinition.pdf
Example of the Timescale of the Project:

15. http://schoolsonline.swindon.gov.uk/construction_project_procedures_and_timescales
-3.pdf
6.2 MEETING MINUTES