Project management (1)

PROJECT MANAGEMENT

TECHNIQUE OF
MANAGEMENT OF PROJECTS

SAKEC/MMS/PM/JAN 10 1

PROJECTS
• PROJECTS- LEADS TO A CHANGE.
• INPUT-PROCESS-OUTPUT.
• PROJECTS MAKE USE OF RESOURCES (men, material, money ,
equipment , time.)
• DEFINITION : PM INSTITUTE DEFINES PROJECT AS A TEMPORARY
ENDEAVOR TO CREATE A UNIQUE PRODUCT/SERVICE.
• PROJECTS ARE GROUP OF ACIVITIES.
• PROJECTS ARE NON REPATATIVE IN NATURE.
• PROJECT IS INITIATED TO ACHIEVE A MISSION.
• USUALLY WE COME ACROSS
ROAD PROJECTS, REFINARY PROJECTS,POWER PROJECTS, BUILDING
PROJECTS, TELECOMMUNICATION ETC.


Projects
• Temporary in nature.
• Having definite start date and end dates.
• Is completed when goals and objectives are
accomplished to the satisfaction of its
stakeholders.
• Sometimes it happens that projects end, when
goals and objectives cannot be accomplished,
or the product, service or result of the project
is no longer needed.

Projects
• Project exist to bring about a product, service,
or a result didn’t exist before.
• Project is unique in nature, though appears
repetitive.
• Products , models goes on changing.
• Designs goes on changing, location and its
nature changes, people associated changes,
resources goes on changing.


CHARACTERISTIC FEATURES OF
PROJECTS
• 1.OBJETIVE :PROJECTS are INITIATED TO
ACHIEVE A FIXED SET OF OBJECTIVES /GOALS.
• 2.LIFE SPAN: CAN NOT CONTINUE ENDLESSLY.
DEFINTE STARTING AND ENDING POINTS. SAY
2 YEARS, 36 MONTHS.
• 3.SINGLE ENTITY: NORMALLY ENTRUSTED TO
A SINGLE RESPONSIBILITY CENTRE WITH NO.
OF PARTICIPANTS.


PROJECTS
• 4.UNIQUENESS: ONE OFF TYPE, NO TWO PROJECTS
ARE ALIKE/SIMILIAR. LOCATION, INFRASTRUCTURE,
AGENCIES …. ALL VARIES.
• 5. TEAM WORK : TEAMS WITH MEMBERS
BELONGING TO DIFFERENT DISCIPLINE,
ORGANISATIONS, EVEN DIFFERENT COUNTRIES.
• 6.CHANGE: MANY CHANGES THROUGHOUT ITS LIFE.
SOME MAY BE SMALL OTHERS MAY CHANGE ENTIRE
CHARACTER.


PROJECTS
• 7. LIFE CYCLE : PROJECT HAS A LC, GROWTH,
MATURITY AND DECAY.
• 8.SUCCESSIVE PRINCIPLE: WHAT IS GOING TO
HAPPEN IS NOT CLEAR AT ANY STAGE. CLEAR
PICTURE OF PROJECT IS KNOWN ONLY AT
CONSTRUCTION STAGE.
• 9.MADE TO ORDER: IS MADE TO CUSTOMER
ORDER.


PROJECTS
• 10. HIGH LEVEL OF SUB CONTRACTING.
• 11.UNITY IN DIVERSITY : PROJECT IS A SET OF
THOUSANDS OF VARIETIES, TECHNOLOGY,
EQUIPMENTS,MATERIALS, MACHINARY AND
PEOPLE.
• 12.RISK & UNCERTAINITY: AT EVERY STAGE
THERE IS R& UNCERTAINITY.


Operations
• Are ongoing and repetitive.
• Involves work without an ending date
• Often repeat the process and produce the
same results.
• Function is to keep the organization
functioning.
• Repair work, maintenance of site ,updating
the content are all operations.

Stakeholders
• Projects are said to be successful when it
achieves its objectives and meets the
expectations of the stakeholders.
• Are those who have interest in your project.
• They are actively involved with the work of
the project have something to gain from it.


Stakeholders
• Project sponsors
• Project managers
• Board of directors
• Customers
• Vendors
• Suppliers
• Engineers


PROJECT CLASSIFICATIONS
• NATIONAL AND INTERNATIONAL

• INDUSTRIAL AND NON INDUSTRIAL

• MEGA, MAJOR, MEDIUM, MINI

• NORMAL, CRASH, DISASTER


PROJECT LIFE CYCLE PHASES.
• CONCEPTION PHASE

• DEFINITION PHASE

• PLANNING & ORGANISING PHASE

• IMPLEMENTATION PHASE

• CLEAN UP PHASE


1. Concept Phase
• Phase in which idea germinates
• Idea comes when somebody trying to
overcome some problems.
• Can be own ideas.
• Ideas are put in writing.
• Ideas should be well conceived.


2.Definition Phase
• Prepare a document (project report) describing the project to
give ideas to customers, financial institutions etc. The areas to
be covered are
• 1.RAW materials
• 2.PLANT size/capacity & Machinery
• 3.LOCATION & SITE.
• 4.TECHNOLGY involved.
• 5.PROJECT LAYOUT.
• 6. Civil, Mechanical, Electrical works.
• 7.MANPOWER & Utilities
• 8.IMPLEMENTATION schedule

3. Planning & Organizing Phase
• Prepare a PROJECT EXECUTION PHASE
It includes
1.Identification of project manager
2.Organizing manpower and other resources.
3.Preparation of budgets and schedules.
4.Preparation of systems and procedures.
5.Site preparations
The project to take off smoothly.

4. Implementation Phase
• Is a period of hectic activity.
• People can see the project coming up.
• Preparations of specifications, issue of
drawings, appointment of sub contractors, etc
• Actual execution of Civil, Mech, Electrical work
starts.
• Maximum coordination and control is
required.

5. Project Clean Up Phase
• Hardware built is handed over to different
agency. (product/process)
• For Project personnel this is a clean up task.
• Drawings, documents, files, operations and
maintenance manuals are handed over to the
customer.


Project Report (PR)
• Entire project planning is summarized in a
written document called PR.
• PR serve as a base for feasibility studies and
actual execution of a project.
• PR contains details of technical, financial,
marketing and managerial aspects of project.
• Financial institutions appoint expert staff for
the scrutiny of the projects reports known as
appraisal of the project.

Contents of Project Report
• Name ,address other details of sponsoring agency.
• Brief history, summary of proposed project.
• Salient features of the project such as land, bldgs,
plant, machinery, raw materials, labor.
• Financial aspects of project.
• Cost of production and profitability.
• Information on marketing, present and future
demand.
• Importance of project to national economy.

Project feasibility study.
• Is to find out the practical utility and possible
success of proposed project well in advance.
• Advantages of FS
• 1. Result anticipated.
• 2.Changes possible.
• 3.Execution of unsound project avoided.
• 4. Possible failure and wastages avoided.
• 5. Suggests future prospects.

Types of Feasibility Study
• 1.Technical Feasibility

• 2. Economical Feasibility

• 3.Commercial Feasibility

• 4.Environmental Feasibility
• 5.Political Feasibility

MANAGEMENT
• MANAGE- MEN- TACTFULLY.
• IS THE DEVELOPMENT OF THE PEOPLE.
• IS GETTING THINGS DONE THROUGH PEOPLE.
• IS DECISION MAKING.
• IS PLANNING-EXECUTION-CONTROL.
• ACHIEVING/ATTAINING THE
GOAL/OBJECTIVE.
• WELL PLANNED IS HALF DONE.

PROJECT MANAGEMENT
• IS SUCCESS OF THE PROJECT.
• PROJECT WITHIN THE BUDGET (COST).
• PROJECT WITHIN ALLOCATED TIME.(T)
• PROJECT TO PERFORM TO SATISFACTION.(Q)
• PROJECT WITH C-T-Q FRAME WORK.
• PROJECT MANAGEMENT IS TO MANAGE THE
PROJECT WITH TIME, COST,QUALITY FACTORS.


PROJECT MANAGEMENT
• Brings together a set of tools and techniques
to describe, organize, and monitor the work of
project activities.
• According to PMBOK, pm involves applying
knowledge, skills, tools and techniques during
the course of the project.


5 STEPS IN PM
• 1. GROUPNG WORK INTO PACKAGES.
• 2.ENTRUSTING WHOLE WORK INTO PROJECT
MANAGER.
• 3.SUPPORTING PROJECT, VENDORS, SUB
CONTRACTORS.
• 4. BUILDING COMMITMENTS THROUGH
NEGOTIATIONS, SCHEDULE BUDGETS ETC.
• 5. ENSURE ADHERANCE TO GOALS THROUGH
CONTINUOUS MONITORING.

PROJECT MANAGER
• A PERSON FOR THE SUCCESS OF A PROJECT.
• A PERSON WITH PROFESSIONAL KNOWLEDGE.
• DEGREE WITH PFOFESSIONAL MGMNT
/MGMNT.
• PERSON WITH DEDICATION TO COMPLETE
WITH C-T-Q PARAMETERS.
• PERSON WHO CAN COORDINATE BETWEEN
OWNER AND CONTRACOR.

Skills of PROJECT MANAGER
• Communication skills
• Organizational and planning skills
• Budgeting skills
• Conflict management skills
• Negotiation and influencing skills
• Leadership skills
• Team building and motivational skills


PHASES IN PROJECT
MANAGEMENT
• PROJECT PLANNING
• PROJECT SCHEDULING
• PROJECT ORGANIZING
• PROJCT IMPLEMENTING
• PROJCT MONITORING
• PROJECT CONTROLLING


Project management (1)

More Related Content

What's hot

Similar to Project management (1)

More from Hetal Visaria

Recently uploaded

Project management (1)