The document contains proposed revisions and recommendations from the MSCSA Steering Committee to the organization's governing documents. It includes proposed changes to definitions, positions, committee structures, and policies covering topics like elections, finances, personnel, and strategic planning. The steering committee's goal is to improve consistency, clarify definitions, and standardize processes across the various documents governing MSCSA operations.

1. MSCSA Working Documents
Initial Recommendations
February 2016
Steering Committee Members:
Kerrie, Clinton, Andrea, Cass

2.  Lots of grammatical formatting
 Including changing “Platform Committee” to “PC”
 Defining acronyms consistently throughout
 Consistent punctuation throughout
 Clarification of definitions and positions
Recommendations

3.  1. A term is defined as anything over six (6) months to a
year of active service.
Article 5: Governing Bodies (Boards)
Section F: Term and Term Limits

4.  11. Reserve the right to veto any motion that is passed by a
governing body of which they are acting as chair, when
said motion may be deemed harmful, by the President, to
MSCSA as an organization with regards to its legal standing
or ability to function on a day to day basis. This veto will
result in the motion being returned to the governing body
at their next scheduled meeting for further discussion, at
which time, it can be brought to a vote again and must pass
with a super majority vote.
Article 6: Cabinet Member Duties
Section A: Duties of the President

5.  10. Reserve the right to veto any motion that is passed by a
governing body of which they are acting as chair, when
said motion may be deemed harmful, by the Vice President,
to MSCSA as an organization with regards to its legal
standing or ability to function on a day to day basis. This
veto will result in the motion being returned to the
governing body at their next scheduled meeting for further
discussion, at which time, it can be brought to a vote again
and must pass with a super majority vote.
Article 6: Cabinet Member Duties
Section B: Duties of the Vice President

6.  The Public Relations Coordinator (herein after referred to as
PRC) shall:
 2. Serve as chair of the MSCSA Scholarship Board;
 6. Coordinate and organize the Star Campus Program;
 7. Chair the Editorial Board of all the MSCSA publications;
and
 7. Coordinate outreach in all areas of the association; and
Article 6: Cabinet Member Duties
Section C: Duties of the Public Relations
Coordinator

7.  If the President resigns or is removed from office, the Vice
President will assume the Presidential duties until an
election is held. A special election shall occur at the next
GA or GC meeting, whichever is first, at which point the
Vice President will be able to run in the election for
presidency. Candidates will be required to submit a letter
of intent by the assigned deadline prior to the special
election.
Article 7: Removal or Resignation of GC
and PC Members
Section C: Succession

8.  During the GC Student-at-Large Representative elections,
the candidate receiving the highest number of votes from
the successful election shall serve as the Student-at-Large
Representative and the candidate receiving the second (2nd)
highest number of votes from the remaining candidates
that same election shall serve as his/her Alternate.
Article 8: GC Regional Representatives,
Student-at-Large Representatives & Alternates
Section A: Election of GC Officers

9.  10. Maintain regular contact with the GC Regional
Representative Alternate; and
Article 8: GC Regional Representatives, Student-at-
Large Representatives & Alternates
Section B: Duties of the GC Regional Representatives

10.  2. Serve as Vice-Chair of the MSCSA Scholarship Board; and
as Vice Chair of the MSCSA Diversity Committee;
 3. Be required to submit a monthly report to the MSCSA
state office for the MSCSA conferences on issues, or
activities, or concerns taking place in each region on each
campus in their regions and the progress of their duties
since the last GA or GC. Copies of these reports shall be
made available to CSGs and CSG advisors at their request;
 7. Maintain regular contact with GC Regional
Representatives and Alternates; and
Article 8: GC Regional Representatives, Student-at-Large
Representatives & Alternates
Section D: Duties of the GC Student-at-Large Representative

11.  6. Maintain regular contact with the Presidents’ Group
Vice-Chair;
 7. Maintain regular contact with CSG Presidents;
 8. Be required to submit a monthly report to the MSCSA
state office for the MSCSA conferences on issues, or
activities, or concerns taking place in the Presidents’ Group
and the progress of their duties since the last GA or GC.
Copies of these reports shall be made available to the CSGs
and CSG advisors at their request;
Article 9: Presidents’ Group Chair & Vice-Chair
Section A: Duties of the Presidents’ Group Chair

12.  During the Platform Committee PC Student-a-Large
Representative elections, the candidate receiving the
highest number of votes from the successful election shall
serve as the Student-at-Large Representative and the
candidate receiving the second (2nd) highest number of
votes from the remaining candidates the same election
shall serve as his/her Alternate.
Article 10: Platform Committee PC Regional Representatives,
Student-at-Large Representatives, & Alternates
Section A: Election of Platform Committee PC Regional
Representatives

13.  3. Be required to submit a monthly report to the MSCSA
state office for the MSCSA conferences on issues, or
activities, or concerns taking place in each region on each
campus in their regions and the progress of their duties
since the last GA or GC. Copies of these reports shall be
made available to CSGs and CSG advisors at their request;
 8. Maintain regular contact with the PC Regional
Representative Alternate; and
Article 10: Platform Committee PC Regional Representatives,
Student-at-Large Representatives, & Alternates
Section B: Duties of the Platform Committee PC Regional
Representatives

14.  1. Serve as Chair of the MSCSA Diversity Committee and as a
voting member of the MSCSA Platform Committee PC;
 2. Be required to submit monthly reports to the MSCSA
state office for the MSCSA conferences on issues, activities,
or concerns taking place in the state each region and the
progress of their duties since the last GA or GC. Copies of
these reports shall be made available to CSGs ad CSG
advisors at their request;
 8. Maintain regular contact with PC Regional
Representatives and Alternates
Article 10: Platform Committee PC Regional Representatives, Student-at-
Large Representatives, & Alternates
Section D: Duties of the Platform Committee PC Student-at-Large
Representative

15.  3. The MSCSA Fiscal Committee shall:
 A. Be comprised of the Treasurer, Executive Director, President,
and two (2) GC or GC Alternate members elected by the GC;
 4. The MSCSA Diversity Committee
 C. Be chaired by the Platform Committee Student-at-Large
Representative with the Student-at-Large Governing Council
Representative serving as Vice-Chair The President shall serve
as interim Chair until an election can b held at the first official
Diversity Committee meeting;
Article 12: Committees
Section E: MSCSA Standing Committees

16.  3. Dissolve by June 30 of each year, unless extended or
made permanent.
Article 12: Committees
Section F: MSCSA Ad-Hoc Committees

17.  2. Ratification of the Platform document shall require a two-thirds
(2/3) majority of all votes cast at GA;
 A. Twelve (12) hours prior to the consideration of the Platform
document, all proposed amendments must be submitted to an
MSCSA Staff Member;
 B. Amendments will be allowed after the twelve hour timeframe only
if approved by the Regional PC Representative. The motion must also
be consulted on with an MSCSA Staff Member;
 I. In the event that the PC and PC Alternate Representative are vacant,
amendments must be approved by the Regional GC Representative;
 II. In the event that both Regional Representative and Alternate
positions are vacant, amendments will not be accepted; and
Article 13: Platform Document
Section A: Adoption

18.  4. Upon the event that the Executive Director position
becomes vacant (i.e. resignation, termination) before a
permanent candidate is hired, the President will appoint a
Staff member as Interim-Executive Director no longer than
seven (7) days after the vacancy; and
 5. The Interim-Executive Director appointment shall be
ratified by a 2/3 vote of the GC in executive session to be
completed no later than fourteen (14) days after the
vacancy of the outgoing Executive Director.
Article 14: Executive Director
Section A: Position

19.  The GA, by two-thirds (2/3) vote, established the MSCSA
Financial Policies to ensure the financial security and
accountability of the MSCSA. The GA, by 2/3 vote may
amend the Financial Policies as it deems necessary. All
financial business of the MSCSA shall be conducted in
accordance with these Financial Policies, and an annual
audit of the MSCSA shall be conducted and submitted to
the GC by the end of the calendar year.
Article 17: Financial Policies and Budget
Section A: Financial Policies

20.  1. MSCSA Staff and Cabinet are prohibited from publicly
endorsing a candidate or using their position to unduly
influence the results of an election. The Executive Director
or designated Staff member may investigate and address
issues of undue influence.
 2. The use of MSCSA resources to aid or support any
campaign for any office shall be strictly prohibited. The
Executive Director or designated Staff member may
investigate and address issues of inappropriate use of
MSCSA resources.
Election Policy & Procedures
Section E: Undue Influence & Unfair Advantages

21.  Section A: Non-Continuous and Non-Extended Operations
 6. Each employee who works more than four (4) hours per
day shall be entitled to an unpaid meal period of no less
than thirty (30) minutes, no more than sixty (60) minutes.
Employees shall be guaranteed an unpaid lunch period of
no less than thirty (30) minutes nor more than sixty (60)
minutes near the midpoint of each work shift. Each All
employees shall have be granted a fifteen (15) minute paid
rest period during each four (4) hours of regularly
scheduled work. Rest periods may not be accumulated.
Personnel Policies & Procedures
Article 2: Policies & Procedures
Policy 7: Working Hours

22.  Section B: Liquidation
 1. At the employee’s option, overtime hours shall be paid in cash or
assigned to a compensatory bank.
 2. Employees shall elect whether all overtime hours earned in a day
shall be paid in cash or assigned to a compensatory bank.
 3. This decision shall be recorded on the timesheet each pay period.
 4. Should an employee fail to indicate on the time report, liquidation
shall be in cash.
 5. All hours counted as overtime and compensatory time shall be
reviewed and approved by the Executive Director or other staff
position appointed by the Executive Director.
 6. The maximum amount of hours that may be in the compensatory
bank at any given time is eighty (80) hours for the first year of
employment at full-time employment status or one hundred fifty (150)
hours while at full-time employment status thereafter.
Personnel Policies & Procedures
Article 2: Policies & Procedures
Policy 7: Working Hours

23.  Section B: Liquidation
 7. All overtime hours worked over the maximum amount shall be
compensated in cash at the established rate for both exempt and
nonexempt employees.
 8. Overtime hours which are liquidated in cash shall be liquidated on
the same or immediately following payroll abstract for the payroll
period in which it is earned.
 9. Employees who choose cash liquidation may still use compensatory
time within the same work week/applicable work period.
 10. At the option of the Executive Director, all or a portion of the
compensatory bank may be liquidated in cash two (2) times a fiscal
year, within thirty (30) calendar days advanced notice agreement with
all qualifying employees.
Personnel Policies & Procedures
Article 2: Policies & Procedures
Policy 7: Working Hours

24.  Section B: Liquidation
 11. Any cash payment of unused compensatory time shall be at the
regular rate of pay as of the date of payment.
 12. Employees requesting compensatory time off with fourteen (14) or
more calendar days notice to the Executive Director shall be permitted
to use such time if it does not unduly disrupt the operations of the
Executive Director, or require payment of additional salary costs.
 13. Requests for use of compensatory time off with less than fourteen
(14) calendar days notice to the Executive Director may be granted at
the discretion of the Executive Director.
Personnel Policies & Procedures
Article 2: Policies & Procedures
Policy 7: Working Hours

25.  Section A: Salary Administration
 Section B: Benefit Administration
 1. Salary eligible for retirement compensation matching includes base salary
and wages up to a maximum of forty (40) hours per work week.
 2. Salary ineligible for retirement compensation matching includes the
following:
 A. Overtime
 B. Bonuses
 C. Compensatin/PTO buy-down
 D. After-tax payments
 E. Allowances for housing and travel
 F. Long-term disability plan benefit payments
 G. Worker’s compensation
 H. Short-term disability plan benefit payments
Personnel Policies & Procedures
Article 2: Policies & Procedures
Policy 16: Salary & Benefit Administration

26.  Section A: Policy Statement:
 It is the policy of MSCSA to support female colleague’s desire to breastfeed or
express milk at the workplace. Breaks may be taken as often as needed to nurse or to
express breast milk for a nursing child.
 Section B: Accommodation:
 1. MSCSA shall provide a room or other office space, other than a bathroom, where
the colleague can breastfeed or express her milk. This room is shielded from
colleagues and the public. The space shall be clean, and include the following:
 A. Electrical Outlet
 B. Chair
 C. Small Table
 D. Wastebasket
 E. Lockable door, curtain, or other means for ensuring privacy
 2. A sink with running water and paper towels shall be located nearby, any space will
be made available for pumping supplies and an insulated food container for
expressed milk storage where the items will not be disturbed or contaminated.
Personnel Policies & Procedures
Article 2: Policies & Procedures
Policy 18: Lactation Accommodation

27. Steering Committee Strategic Plan
 2016-2017
 Code of Conduct
 Complaint Procedures
 Conflict of Interest
 Ethics
 Personnel Policies
 2017-2018
 Cash Management Policy
 Double Occupancy Policy
 Election Policy & Procedures
 Event & Cancellation Policy
 Privacy Policies & Procedures
 Promotional Policies
 2018-2019
 Bylaws
 Financial Policies
 The MSCSA Strtegic Plan
 Steering Committee Strategic
Plan