The memorandum of understanding establishes the ASEAN Youth Network in Korea (AYNK) to facilitate cooperation among ASEAN students and youth in Korea. The network will be managed by an Executive Council composed of representatives from each ASEAN country's student association in Korea. The Executive Council will plan events, seek sponsorships, and manage finances. Country representatives will participate in meetings and recommend candidates for the Executive Council. The network will hold an annual meeting each March to review plans and select new council members. It aims to strengthen relationships and contributions to ASEAN through non-political educational and cultural exchanges.

1. MEMORANDUM OF UNDERSTANDING
PREAMBLE
In recognition to the importance of youth active participation and contribution in the
development and progress of ASEAN and Korea, this Memorandum of Understanding (MoU)
was made on December 2, 2014 by and between the participating student organizations of
ASEAN countries in Korea to achieve the objectives of this Network.
ARTICLE 1: OFFICIAL NAME and LANGUAGES
1. The organization shall be known as “ASEAN Youth Network in Korea” or “AYNK.”
2. The official languages in the meetings, gatherings and documents are English and/or
Korean.
ARTICLE 2: OBJECTIVES
1. To facilitate students and youth exchanges and cooperation in Korea and strengthen
the relationships between the students and youth of ASEAN and Korea
2. To foster teamwork and networking among ASEAN students and youth residing in
Korea
3. To contribute to ASEAN towards promoting education, culture, peace, development
and entrepreneurship
ARTICLE 3: STRUCTURE
1. The general structure of the network shall consist of the Executive Council and
Country Representatives.
2. The Network shall consist of ASEAN students’ associations in Korea, here forth
known as “Member Associations.”
3. Every association in the network shall be represented by 2 representatives. 1 shall sit
on the Executive Council and other one acting as a country representative to the
Network.
4. All country representatives in the network must be an officer or representative of
their respective country and/or organization.
5. Members of the network’s Executive Council should be approved by their respective
organizations.
6. The network shall be operated through the full cooperation among the member
associations and managed or supported by the Executive Council.

2. ARTICLE 4: EXECUTIVE COUNCIL
1. The Members of the Executive Council shall be selected before the Annual Meeting
and shall officially assume their position right after the Annual Meeting until the next
Annual Meeting.
2. The members of Executive Council can be part of the Executive Council for
maximum of 2 terms.
3. Each position in the Executive Council will be held in rotation among the
participating associations.
4. Every participating association shall only hold one position in the Executive Council
each year.
5. The Executive Council shall consist of the Chairman, Vice Chairman, Secretary,
Treasurer, Public Relations and a maximum of 5 Executive Committee Members in
charge of different portfolios.
6. The Executive Council shall have the following responsibilities:
A. Plan activities and events together with the Country Representatives.
B. Approves the activities and events.
C. Call for meetings of the Network in preparations for activities.
D. Represent the Network in any meetings, assembly, or any activity in which the
interest of the Network is involved, in accordance with its general policies.
E. Handle the funds and bank account of the Network
F. Seek for sponsorships from individuals, organizations, or companies to fund the
events of the Network.
G. Keep the registration, documentation and other records related to activities
H. Maintain the website and other online accounts for the Network
I. Establish ad hoc committee(s) and formulate its functions and duties when the
need arises.
J. Do not interfere in the internal affairs of any member association
7. The members of the Executive Council shall have the following responsibilities:
A. All members shall:
i. Supervise the proper implementation of the policies, missions and objectives
of the Network.
ii. Approve the disbursement of funds of the Network
iii. Appoint the replacement of any of the members of the Executive Council
who is incapacitated or resigned from the Executive Council with the

3. approval of the existing Executive Council.
B. The Chairman shall :
i. Call and preside over all the meetings of the Executive Council.
ii. Official representative of the network to official functions.
C. The Vice Chairman shall :
i. Act as the Chairman in case the latter is incapacitated, unavailable, has
resigned or removed from position
D. The Secretary shall :
i. Act as the official custodian of the records, minutes of meetings, event
reports, and other paperwork of the Network and attest to them.
ii. Countersign all papers and documents as deemed necessary
iii. Make the Annual Report of the Network as certified by the Executive
Council.
E. The Treasurer shall:
i. Act as the liaison officer to the bank holding the funds of the Network
ii. Keep file of all records pertaining to the collection and disbursement of
funds, and make them available to the Executive Council and Country
Representatives as requested
iii. Audit the Network’s funds every year before the Annual Meeting.
iv. In the absence of an official bank account of the network, he/she shall open a
temporary bank account under his/her name.
v. After the official bank account of the network has been opened or he/she
steps down from the position, he/she shall immediately close and transfer
any remaining balance to the official bank account or new treasurer’s bank
account.
F. The Officer of Public Relations shall :
i. Liaising with the Executive Council and representatives from different
organizations and/or institutions.
ii. Maintain the presence of the Network through website, online platforms, and
media.
iii. Manage the official email account of the network and shall be in charge of
liaising with and answering enquiries from media, individuals and other
organizations
iv. Sourcing for sponsorship opportunities

4. G. Executive Committee Members shall :
i. Be in charge of the portfolio assigned to them as agreed upon by the
Executive Council
ii. Assist other Members of the Network when requested upon.
iii. Suggest and manage various activities in relation to their portfolio.
ARTICLE 5: COUNTRY REPRESENTATIVE
1. Country Representative must be a bridging person between member association
and the Network.
2. One person shall be appointed by each member association as Country Representative.
3. The working period of Country Representative shall be determined by the working
period of each member association.
4. Country Representative has following responsibilities:
A. Review and recommend the candidate of the next Executive Council from each
member association.
B. Attend the Annual Meeting and/or meeting called upon by the Chairman.
i. If Country Representative cannot attend the Network meeting, he/she can be
represented by another member from his/her member association if she/he
cannot attend the Network meeting.
C. Country Representative shall participate in planning and discussing activities for
the Network.
ARTICLE 6: OBSERVER
1. Non-member associations who have not joined the Network can participate as
observer under the approval of Executive Council and shall be recognized by the
Network’s Country Representatives.
2. The observer can apply as member association after attending at least three meetings
within a year.
3. Observer cannot hold any position within the Network.
4. Observers do not possess any rights and decision making process in every activity of
the Network.

5. ARTICLE 7: ANNUAL MEETING, MEETING and QUORUM
7.1. Annual Meeting
1. Annual Meeting is the meeting that is conducted once a year and should be held in
March every year.
2. Annual Meeting must be participated by outgoing and incoming Executive Council
members and Country Representatives.
3. Annual Meeting must be presided by the outgoing Vice Chairman of Executive
Council.
4. The following agenda shall be conducted within the Annual meeting:
A. Annual report which is a summary of activities, financial and achievements of the
previous year should be reported during Annual Meeting and be presented by
Chairman of Executive Council.
B. MoU review and/or amendment. (refer to article 10)
C. Commencement of newly selected Executive Council.
D. Presentation of plans for the upcoming year.
7.2. Regular Meeting
1. Regular meeting shall be conducted once every two months and be participated by
Executive Council and Country Representatives.
7.3. Special Meeting
1. Special meeting is a meeting that can be called upon by the Executive Council if
needed.
7.4. Quorum
1. A quorum shall constitute 2/3 of the Executive Council and Country Representatives
or upon consensus.
2. Every decision making must hold the minimum of 50% majority of all members
present.
ARTICLE 8: EVENTS
1. All events of the Network shall be non-political and non-religious in nature.
2. Major events shall be decided by the majority vote.
3. Any special events shall be proposed by member(s) of Country Representative and/or
institution(s) at any time and shall be decided by majority vote.
4. Each event shall be led by an assigned Committee and supported by members of the

6. Network.
5. Narrative and financial reports shall be submitted to the Executive Council a month
after each event.
ARTICLE 9: FUNDING and PARTNERSHIP
1. This network shall build good relationship with other organizations that have aligned
objectives with the network for mutual benefit of both parties.
2. This network shall not be involved with any religious or political organization(s).
3. This network shall get funding from partner organizations with the conditions of
being non-religious, non-political purposes and must agree with all the rules and
regulations stated in this MoU.
4. Any form of funding shall be agreed by consensus of Executive Council.
ARTICLE 10: AMENDMENTS and REVISIONS
1. The existing Executive Council shall review the MoU every year during the Annual
Meeting. Any special amendments, within one year after the establishment, shall be
done by majority votes from the Executive Council.
2. One or more Executive Council Member(s) can propose amendment, which shall be
discussed and decided by the majority votes of Executive Council.
3. Amendment or revision shall be effective after obtaining an affirmative vote of
majority of Executive Council.

7. SIGNED BY:
_____________________
Chamroeun Uch
President, Cambodia Students’Association in Korea (CSA-Korea)
_____________________
Gregorius Rionugroho Harvianto
President, Persatuan Pelajar Indonesia di Korea (PERPIKA) (Indonesian Student Association)
_____________________
Ahmad Dahlan Bin Zolkipli
President, Persatuan Pelajar Malaysia di Korea (PPMK) (Malaysian Student Association)
_____________________
Ronel Laranjo
President, Pinoy Iskolars sa Korea, Inc. (PIKO)/ Filipino Scholars in Korea
_____________________
Weerachai Phanseub
President, Thai Student Association in Korea