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SPSSTL - Understanding the Collaboration Toolkit
- 1. Understanding the Collaboration Toolkit Brian Caauwe – Manager, Business Productivity January 20th, 2018
- 2. Outlook Skype for Business SharePoint OneDrive for Business Delve To-Do Office 365 Groups Yammer Planner Teams Stream Power BI Flow PowerApps Toolkit
- 4. Who am I? • Brian Caauwe • Manager, Consultant, Speaker and new dad of 2 • Email: bcaauwe@avtex.com • Twitter: @bcaauwe • Technical Editor • Professional SharePoint 2013 Administration • Certifications • MCM: SharePoint Server 2010 • MCSM: SharePoint
- 5. Gold Sponsors SHAREPOINT SATURDAY ST.LOUIS 2018 Silver Sponsors Bronze Sponsors
- 6. Personal Information Manager Produce and Store E-mail Schedule Meetings Keep Track of Tasks Organize and Explore Contact Info Email • Response Times • Links Calendaring • Free / Busy • Location Visibility Personal Data Local PST Secure E-mail Malware Contacts • vCards Tasks • Due Dates • Task Requests
- 7. Modern Attachments Scheduling Assistant Forward V-Card Task Request
- 8. Communications Platform Presence Instant Messaging File Transfer Conferencing VoIP Federation Upload PowerPoint for presentation Categorize contacts for privacy levels Respect availability Expect short / quick communication Unique Skype Room conferences Use profile photos to enhance connection Conversations tracked much like e-mail Open federation default privacy Be mindful of recording audio
- 9. Respect Statuses Set Privacy Status Utilize Recordings
- 10. Web Based Productivity Platform Enterprise Content Management Enterprise Search Intranet Portal Customizations Swiss Army Knife Start small, find quick wins Leverage existing directory information Use Metadata to power experience Search assists in crossing boundaries Get ready for “modern” design Requirements, Requirements, Requirements Just because you can doesn’t mean you should Branding rework upon major updates The requests just keep on coming Online vs. On-Premises vs. Hybrid
- 11. Modern Pages Modern Lists and Libraries Integrated Search
- 12. Store, Sync and Share Personal Storage Sync to local device Integrated into Office Share Internal and External Personal COMPANY content Great location for OneNote notebooks Use Next Gen Sync Selectively sync folders Share, Share, Share Personal content still means COMPANY Don’t just lift personal drives Understand external sharing Don’t sync EVERYTHING
- 13. Share Store Sync
- 14. Personal Insights and Intelligent Search Leverages Office Graph Extend reach with Hybrid Find content related to your work Review Security Categorize with Boards Favorite content Review Analytics Don’t be scared MyAnalytics only in E5
- 16. Manage your most important daily tasks Integration with Outlook tasks Mobile accessibility Manage in Outlook Multiple Lists Use the tool of YOUR choice Not integrated with Planner No category sync support Just reached GA
- 18. Center of Office 365 Integration Internal and External Members Conversations Shared Calendar Shared Files Group Notebook Connectors Limit creators to reduce sprawl Tag “SECRET” groups to remove from GAL Populate conversations with connectors Modern SharePoint experience Configure usage guidelines Each group creates distribution list and SharePoint site SharePoint sites not visible in Classic Admin Center Compliance features require Azure AD
- 20. Corporate Social Networking and Social Collaboration Exchanging ideas, news and thoughts Historical Reference Engaging others outside of your team Sparking conversations around a topic External User Participation Ask questions to spark conversations Utilize to gather quick feedback Recognize performance with praise Look to learn across the org Think as a Day 1 employee Embed into working tools Expect “longer” response times Confidential / Private Real Time Collaboration
- 22. Visually Organize Teamwork Built Upon Office 365 Groups Conversations Files Categorization Assignments Visualizations Planner created for each Office 365 Group Minimal plans created in Microsoft Teams Organize by Buckets and Tabs Use for fast churning tasks Highlight user to visualize tasks NOT all plans are the same NOT integrated with Outlook tasks NOT meant for large program management
- 24. Active Team Collaboration Leverages Office 365 Groups Remote Employee Watercooler Asynchronous Communication Connector / Bot Extensions Persistent Chat Integrations with Skype Stay engaged with team members Chat with people on the go Gives users a choice Utilize connectors for integrations Mention people, channel or team to raise attention Expect “quicker” response times Team sees everything Confidential / Private “External Access”
- 26. Enterprise Video Service Leverages Office 365 Groups Modern web part for SharePoint Mobile Ready Set Language for automatic captions Channels Watchlists E5 Features • Face detection • Search auto-generated transcripts • Timeline view Migration from Office 365 Video • Tenant Opt-in (2018 Q1/Q2) No External Sharing
- 27. Details, Permissions and OptionsIntegrated Comments with Office 365 GroupsMy Videos
- 28. Data Visualization Service Integrated with Office 365 Groups Interactive Visualizations Access your data anywhere Mobile accessibility Modern SharePoint web part Utilize Power BI Desktop for creation Access on-prem data with shared gateways Start with content packs Ask questions with Natural Language Query New data language Expect “ramp up” time Limited features without E5
- 29. Rich Visualizations Power BI Desktop
- 30. Integrated Workflow Service Built on top of LogicApps 100+ service connections Mobile accessibility Not all flows need to originate from SharePoint Create flow templates Leverage team flows Built-in approvals Out of the box templates Combine with PowerApps Governance limitations without additional licensing Some services available under premium licensing
- 32. Mobile Application Service Utilizes same connections as Flow Built for Power Users Mobile accessibility Utilize Windows App for creation Leverage Excel like functions Access on-prem data with shared gateways Look at sample apps for patterns *NEW SharePoint embed InfoPath • Not feature parity • Migrations not available Expect “ramp up” time
- 33. App Studio EditingSample App Excel like formulas
- 35. How to get ahold of me? Brian Caauwe • Email: bcaauwe@avtex.com • Twitter: @bcaauwe • SlideShare: https://www.slideshare.net/BrianCaauwe • Microsoft Tech Community: https://techcommunity.microsoft.com/t5/user/viewprofilepage/user-id/2831 • MNSPUG: http://www.sharepointmn.com
- 36. Resources • Outlook • What’s new in Outlook 2016: https://support.office.com/en-us/article/What-s-new-in- Outlook-2016-for-Windows-51c81e7a-de25-4a34-a7fe-bd79f8e48647?ui=en-US&rs=en- US&ad=US • Skype for Business • Collaborate anytime, anywhere with online meetings: https://go.microsoft.com/fwlink/p/?LinkId=785751 • SharePoint • The Future of SharePoint: https://blogs.office.com/2016/05/04/the-future-of-sharepoint/ • OneDrive • Next Gen Sync Client: http://go.microsoft.com/fwlink/p/?LinkId=248256 • Get Started with Next Gen Sync Client: https://support.office.com/en-us/article/Get-started- with-the-new-OneDrive-sync-client-in-Windows-615391c4-2bd3-4aae-a42a- 858262e42a49?ui=en-US&rs=en-US&ad=US • Yammer • Yammer Notifier: https://go.microsoft.com/fwlink/p/?LinkId=617593
- 37. Resources • Office 365 Groups • Office 365 Groups update at Ignite 2016: https://blogs.office.com/2016/10/12/office-365-groups- update-at-ignite-2016/ • Microsoft Teams • MVA Readiness: http://aka.ms/microsoft-teams/readiness • Microsoft Tech Community: https://aka.ms/msteamscommunity • Microsoft Planner • Hands-on Demo: https://blogs.office.com/2016/06/27/microsoft-planner-hands-on- demonstration/ • Office 365 Video • Introducing Office 365 Video: https://blogs.office.com/2014/11/18/introducing-office-365-video/ • What Stream means for Office 365: https://blogs.office.com/2016/07/18/what-microsoft-stream- means-to-office-365/ • Office Delve • Discover what you need, when you need it: https://blogs.office.com/2015/03/16/office-delve- discover-exactly-what-you-need-when-you-need-it/ • MyAnalytics: https://blogs.office.com/2016/04/06/take-back-your-time-with-delve-analytics/
Editor's Notes
- Email Expect “long” response times Send more links than Attachments Be respectful of Reply All Calendaring Preview Free/Busy info before scheduling meeting Use Show As for location visibility Use the Optional vs. Required Attendees Use Private for personal appointments Contacts Forward Information as vCard Tasks Don’t ignore Due Dates Utilize Task Requests