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1. Submitted By –
User _ Assigned
Event Host Proposal
Delivered To –
Date _ Submission

2. Dear (Client _ Name),
All gathering requires a dynamic speaker who can educate and entertain in the event and
best speakers become partners for the successive events. They often bring awareness to
the cause, increases audience and enhance funding. Hiring external speaker increases
credibility and value of the event.
(Company _ name) provides event presentations on various topics for XX years. Our
speakers hosted multiple events and experience has made us leaned that close
collaboration with clients enables to align expertise with client goals and objective for
better audience experience. Therefore, our partnership provides you before, during and
after event to bring ultimate experience for you company.
Based on our understanding about your organization, our speakers are capable enough
to provide different presentations in your company events and we are looking forward to
discuss proposal with you in detail by end of this week.
Awaiting for your response!
Sincerely,
(Assigned user)
(Assigned title)
Cover Letter for Event Host Proposal
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3. Proposal Outline
Past Projects
Project Context Company Overview
Session Description Our Team
Speaker Biography Client Testimonials
Proposal Phases Work Contract
Presentation Format Payment Terms
Proposed Budget Sign off
3

4. Proposal Outline
Past Projects
Project Context Company Overview
Session Description Our Team
Speaker Biography Client Testimonials
Proposal Phases Work Contract
Presentation Format Payment Terms
Proposed Budget Sign off
4

5. Some of the identified challenges
that will be addressed by speaker
during event:
Proper communication issues
at workplace
Trust factor in the organization
between employees and employer
Inefficient feedback mechanism
Insufficient growth opportunities
Your text here
Your text hereProject
Context
5

6. Session Description for Event Host Proposal
The proposal illustrates practical steps required for employee engagement in
the organization so as to drive business results. Different steps include:
Practice for acknowledgement & rewards
towards desired behavior
Your text here
Communication tools & technologies to
enhance engagement
Ways for the right selection and
recruitment in the organization
Different criteria's for creating culture of
accountability & measurement
Your text here
Branding through social media as best
employer to work with
Your text here
Real life applications & tools to stimulate &
assist engagement efforts
Your text here
6

7. • Author for different employee engagement books distributed all over
the world for enhancing business results
• He is often seen on different media channels and business magazines
• A writer and editor for many national publications
• An enthusiastic speaker with ability to create winning situations for
various conference attendees globally
• Conference partner with reputed institutes and organization all over
the word
• Your text here
• Your text here
(Speaker _ name) is well renowned author, consultant
and key speaker who travels globally sharing his
insights about employee engagement, effective
leadership and workforce trends.
Speakers Biography
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8. Proposal Outline
Past Projects
Project Context Company Overview
Session Description Our Team
Speaker Biography Client Testimonials
Proposal Phases Work Contract
Presentation Format Payment Terms
Proposed Budget Sign off
8

9. Timeline 2-3 days
Pre-event Preparation
• Sending proper questionnaire to understand event goals and audience needs
• Proper discussion about event theme so as to align presentation content with it
• Your text here
• Your text here
Following things are required to understand audience requirement & preparation of relevant content
During the Event
Timeline ~1 hour Timeline
Assigned speaker will communicate the approved presentation & further conduct question & answer round for ~10 minutes
• Address the content of presentation to guests for ~45 minutes
• Evaluations forms are distributed to audience members and are collected in the evening, once presentation is finished
• Your text here
• Your text here
Timeline 3-4 days
Post-event Review
Review of the event after its finishes
• Schedule phone calls to attendees for getting feedback about the presentations
• Provide insights based on the distributed evaluation forms and speaker’s discussion with audience that might be
useful for business development
• Your text here
• Your text here
Proposal
Phases
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10. Burst Session Workshop
Time 30 minutes Presentation 60 minutes presentation 75minutes presentation
purpose
Enables speaker to deliver
information on a
specific topic or idea
Enables speaker to deliver information on
multiple topics in lecture format
Enable speaker to deliver
information that engage
audience in interactive way
Room Set Round tables room Room is either theatre or classroom style
Room with round tables for
interaction
The three types of presentation formats are mentioned below. Client is required to select one
Presentation Format
for Event Host Proposal
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11. Particulars Price
Accommodations $300
Air Travel $600
Ground Transportation $70
Meals & Gratuities $350
Subtotal 1,320
Applicable Taxes @ 15% Xx
Total Xx
Proposed budget for the proposal that includes
following things:
10 post on client specific social media platform & addition
of specific event to (event company name) weekly magazine
6 weeks promotion through social media prior to event
Event Host Proposal Budget
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12. Proposal Outline
Past Projects
Project Context Company Overview
Session Description Our Team
Speaker Biography Client Testimonials
Proposal Phases Work Contract
Presentation Format Payment Terms
Proposed Budget Sign off
12

13. • This slide is 100% editable. Adapt it to your needs and capture
your audience's attention.
• This slide is 100% editable. Adapt it to your needs and capture
your audience's attention.
• This slide is 100% editable. Adapt it to your needs and capture
your audience's attention.
Past Projects
13

14. Year of establishment – 1987
Employee Strength – 6,000
Catered Industries – Pharmaceutical, healthcare and biotechnology, Manufacturing, technology
& consumer goods, Financial services, etc.
Geographic Presence - North Carolina, Sydney, London and California
Client Base – Clients in more than 25 countries all over the world
Revenue - $1 Billion for Year ended 30 December 2018
Headquarters - California, United States
Business Activities – Experience in planning, managing & producing
• Reward & Recognition Events • Grand Openings
• Conferences • Pharmaceutical Meetings, etc.
• Fundraisers & galas• Corporate Sales & Leadership Meetings
Company Overview for Event Host Proposal
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15. Nick Miller
PRODUCER / WRITER
Add education here
• Write key credentials and major highlights of the team member”
• Text here
• Text here
• Text here
JOHN PARKER
PRODUCER / WRITER
Add education here
• Write key credentials and major highlights of the team member”
• Text here
• Text here
• Text here
Our Team for Event Host Proposal (1/2)
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16. • Write key credentials and major highlights of the team member”
• Text here
• Text here
• Text here
Jane Doe
Story editor & Author
Add education here
• Write key credentials and major highlights of the team member”
• Text here
• Text here
• Text here
Harry Clark
Story editor & Author
Add education here
• Write key credentials and major highlights of the team member”
• Text here
• Text here
• Text here
Robert Stone
Story editor & Author
Add education here
Our Team for Event Host Proposal ( 2/2)
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17. CEO Name, Company name
Add company logo
Write Client Testimonial Here
• Your text here
• Your text here
CEO Name, Company name
Add company logo
Write Client Testimonial Here
• Your text here
• Your text here
CEO Name, Company name
Add company logo
Write Client Testimonial Here
• Your text here
• Your text here
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Client Testimonials for Event Host Proposal
17

18. Proposal Outline
Past Projects
Project Context Company Overview
Session Description Our Team
Speaker Biography Client Testimonials
Proposal Phases Work Contract
Presentation Format Payment Terms
Proposed Budget Sign off
18

19. Company provide Event hosting services including public speaker &
other things. You will be provided sufficient opportunities to review
work & provide feedback, in case if you are not satisfied with the
work you will pay for the completed work & can cancel the contract
Services Rendered
Strategy & Design
Mutual Cooperation
We agree to levy our best efforts to complete all the deliverables
mentioned above and request you to support us by sharing the
required information on your website
Charges for Services Performed
Projects apart from budget will be considered as out of
scope & proper amendment need to be made to continue
work on the same. Extra charges will be levied for the
projects that exceeds beyond 45 days
Cancelation of all or some parts of the agreement must
occur two weeks prior to event else only 50% of the total
event price will be refunded
Cancellation of Plans
Work Contract
for Event
Host Proposal
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20. Work Contract for Event
Host Proposal Contd…
Confidentiality
Company agree that it will
preserve all the proprietary or
confidential information of the
client and will not disclose it
outside company premises
Termination Clause
Agreement will become
effective as on the date
mentioned here & can be
terminated by party by giving
30 days notice in writing
General Provisions
(Government laws & regulations)
Agreement will be governed
& construed in accordance
with laws of the
province/state
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21. • 1st initial invoice at the time of signing the contract will
act as deposit
• In case of delay in payment, 1% per week will be
charged on unpaid amount and further company also
reserves the right to take legal actions against the same
Client Agreement for Payment
• Company will take deposit of 50% of the initial fees at
the time of signing contract
• The remaining 50% will be charged within 1 week of
event completion
• Company will provide all necessary purchase order
numbers & other internal information necessary for
invoice processing by end of the month
Billing Schedule
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Payment Terms
for Event
Host Proposal
21

22. • Request you to go through the work contract to get clarity on all details. It is
necessary for us to make things transparent from the beginning to build fruitful
work relationship
• Once you have gone through the work contract, put your signatures below
• As we receive your acceptance notification, one of our executive will connect with
you shortly to discuss way forward steps
• Please let us know in case of any queries. We would be more than happy to clarify
all your doubts and can find best way to work together
• We will send a separate copy of your signed contract via mail
• In case you want to connect with us, feel free to call (user _ phone)
Assigned user
User title
Signature
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Sign Off for Event Host Proposal
22

23. Address
# street number, city, state
Contact Number
0123456789
Email Address
emailaddress123@gmail.com
Contact Us for
Event Host Proposal
23

24. 24
Additional Slides

25. Target Audience
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needs and capture your
audience's attention.
Preferred by Many
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needs and capture your
audience's attention.
Value Clients
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audience's attention.
About Us
for Event Host Proposal
25

26. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Vision
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Mission
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Goal
c
Our Mission
for Event
Host Proposal
26

27. 30days
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60days
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90days
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30 60 90 Days Plan
for Event Host Proposal
27

28. Timeline for Event Host Proposal
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2017
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2019
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2018
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2020
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2016
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29. Roadmap for
Event Host Proposal
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audience's attention.
01
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audience's attention.
02
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audience's attention.
03
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04
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